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San Ramon LogoAnnotated Agenda title line

June 23, 2009

San Ramon City Hall
2222 Camino Ramon


REGULAR MEETING – 7:00 P.M.

Agenda Questions: Please call the City Clerk (925) 973-2539

Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 2222 Camino Ramon,
San Ramon during normal business hours and in the red binder at the Council meeting.

1.

CALL TO ORDER/ROLL CALL

2.

PLEDGE OF ALLEGIANCE

3.

ANNOUNCEMENTS

3.1

Changes and additions to the agenda.
ADD ITEMS 8.16 AND 8.17; APROVED 3-0; ROWLEY AND WILSON ABSENT

3.2

Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.

Wednesday – June 24
6:30 P.M. - Economic Development Advisory Committee – Planning Conference Room

Thursday – June 25
3:00 P.M. - Zoning Administrator – Cancelled
4:00 P.M. - Contra Costa County Hazardous Materials Commission – Concord

Friday – June 26
8:00 A.M. - San Ramon Valley Unified School District Liaison Meeting – Planning Conference Room - CANCELLED

Tuesday – June 30
11:00 A.M. - Transportation Demand Management Advisory Committee – Transportation Conference Room, 3180 Crow Canyon Place, Suite 145 - RESCHEDULED TO JUY 14, 2009
4:00 P.M. - Policy Committee – Planning Conference Room

Thursday – July 2
6:30 P.M. - Contra Costa Mayors Conference – Brentwood

Friday – July 3 – City Offices Closed

Saturday – July 4
8:15 A.M. - Run San Ramon – San Ramon Central Park
5:00 to 10:00 P.M. - Red, White, and Blue Picnic and Fireworks Show – San Ramon Central Park

Monday – July 6
3:00 P.M. - Southwest Area Transportation Committee – Lafayette City Offices
4:00 P.M. - Senior Advisory Committee – Alcosta Senior and Community Center Park and Gardens, 9300 Alcosta Blvd.

Tuesday – July 7
7:00 P.M. - Planning Commission – Cancelled

Wednesday – July 8
4:00 P.M. - Finance Committee – Planning Conference Room
7:00 P.M. - Parks and Community Services Commission

Thursday – July 9
2:00 P.M. - Architectural Review Board
3:00 P.M. - Zoning Administrator – Cancelled
7:00 P.M. - Housing Advisory Committee – Planning Conference Room

4.

SPECIAL PRESENTATIONS

4.1

Recognition of Janet Pedersen, Executive Assistant, on her Retirement.  Presentation by Vice Mayor Hudson.

4.2

Recognition of Jennifer Hemstad, Recreation Technician, as Employee of the Month for June 2009.  Presentation by Vice Mayor Hudson.

4.3

Presentation by Beth Bigelow on the New GovDelivery Subscription Service.

5.

CITY COUNCIL APPOINTMENTS

5.1

Announcement of Parks and Community Services Commission 2009/10 Student Commissioner Appointment.
COUNCIL APPOINTED KATHERINE ZHANG AS 2009-10 TEEN COUNCIL REPRESENTATIVE TO PARKS AND COMMUNITY SERVICES COMMISSION

6.

PUBLIC COMMENT

At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed five minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

7.

APPROVAL OF MINUTES

7.1

Minutes of the June 9, 2009 meeting.
APPROVED AS PRESENTED 3-0; ROWLEY AND WILSON ABSENT

8.

CONSENT CALENDAR

Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

8.1

Register of Demands as presented by the City Treasurer (Period ending May 31, 2009).

Recommendation:  Approve Register of Demands.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.2

Minute Order No. 2009-20 – Authorizing the Mayor to Execute Amendment No. 2 to the Agreement (C2007-90) with Ace Auto Repair & Tire for an Additional One Year Period for the City’s Vehicle Maintenance Services in an Amount Not to Exceed $119,000.

Recommendation:  Adopt Minute Order No. 2009-20.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.3

Minute Order No. 2009-21 – Authorizing the Mayor to Approve Annual Purchases with Crop Production Services to Supply Fertilizer and Herbicides to the Public Services Department in an Annual Amount Not to Exceed $43,000.

Recommendation:  Adopt Minute Order No. 2009-21.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.4

Minute Order No. 2009-No. 22 – Authorizing the Mayor to Approve Annual Purchases with John Deere Landscapes to Supply Irrigation Supplies to the Public Services Department in an Annual Amount Not to Exceed $81,552.

Recommendation:  Adopt Minute Order No. 2009-22.

8.5

Minute Order No. 2009-23 – Authorizing the Mayor to Approve Annual Purchases with Clean Source to Supply Janitorial Supplies to the Public Services Department in an Annual Amount Not to Exceed $79,165.

Recommendation:  Adopt Minute Order No. 2009-23.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.6

Minute Order No. 2009-24 – Authorizing the Mayor to Execute Amendment No. 3 to the Agreement with VenueTech Management Group, Inc. for Management Services for the Dougherty Valley Performing Arts Center and the Front Row Theatre; Extend the Term of the Agreement from July 1, 2009 through June 30, 2010 in an amount not to Exceed $499,000.

Recommendation:  Adopt Minute Order No. 2009-24.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.7

Minute Order No. 2009-25 – Authorizing the City Manager to Enter into Contracts with Kris Milligan in an Amount Not to Exceed $112,000 for Fiscal Year 2008/09.

Recommendation:  Adopt Minute Order No. 2009-25.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.8

Architectural Review Board Appointment.

Recommendation:  Ratify Appointment.

8.9

Resolution No. 2009-096 – Accepting Certain Landscape Dedications and Certain Landscape Improvements in Subdivision 8682 for Maintenance (Shapell Industries – Monarch at Gale Ranch).

Recommendation:  Adopt Resolution No. 2009-096.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.10

Resolution No. 2009-097 – Accepting Certain Landscape Improvements in RA 1123 (Portions of Albion Road, Harcourt Way, and Windemere Parkway) for Maintenance (Windemere BLC, Land Development Company, LLC).

Recommendation:  Adopt Resolution No. 2009-097.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.11

Resolution No. 2009-098 – Accepting Certain Landscape Dedications and Certain Landscape Improvements within Parcel A of Subdivision 8151; Parcel A of Subdivision 8153; Parcels A and B of Subdivision 8155; Parcels A and B and a Portion of Parcel C of Subdivision 8156; Lot 2 through Lot 7, Lot 10, and Lot 11 of Subdivision 8620, Installed as Part of RA 1123 (Portions of Albion Road, Harcourt Way, and Windemere Parkway) for Maintenance (Windemere BLC, Land Development Co., LLC).

Recommendation:  Adopt Resolution No. 2009-098.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.12

Resolution No. 2009-099 – Repealing Resolution No. 2008-191 and Authorizing the City Manager to Sign Amendment No. 1 to Cooperative Agreement No. 43-00-114 Between the Contra Costa Transportation Authority and the City of San Ramon to Receive $271,724 in Transportation Funds for Clean Air and $32,672 in Measure C Carpool and Congestion Mitigation Air Quality and $101,774 Measure J Commute Alternatives funds for Fiscal Year 2008-2009 to Implement the City of San Ramon and Southwest Area Transportation (SWAT) Transportation Demand Management Programs.

Recommendation:  Adopt Resolution No. 2009-099.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.13

Resolution No. 2009-100 – Authorizing the Mayor to Execute an Agreement  with Magnum Construction, Inc. for General Contracting Services in an Annual Amount Not to Exceed $371,800.

Recommendation:  Adopt Resolution No. 2009-100.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.14

Resolution No. 2009-101 – Authorizing the Mayor to Execute an Agreement  with Omnipoint Communications, Inc. for Continued Location, Operations and Maintenance of Existing Wireless Equipment on an Existing City Street Light Pole On San Ramon Valley Boulevard and Morgan Drive.

Resolution No. 2009-102 – Authorizing the Mayor to Execute an Agreement with Omnipoint Communications, Inc. for the Continued Location, Operations and Maintenance of Existing Wireless Equipment on an Existing City Street Light Pole on Deerwood Drive and Hillcrest Court.

Resolution No. 2009-103 – Authorizing the Mayor to Execute an Agreement with Omnipoint Communications, Inc. for the Continued Location, Operations and Maintenance of Existing Wireless Equipment on an Existing City Street Light Pole Within the Crow Canyon Road Right of Way and on Canyon Crest Drive.

Resolution No. 2009-104 – Authorizing the Mayor to Execute an Agreement with Omnipoint Communications, Inc. for the Continued Location, Operations and Maintenance of Existing Wireless Equipment at the San Ramon Service Center Located at 5000 Crow Canyon Road.

Recommendation:  Adopt Resolution Nos. 2009-101, 2009-102, 2009-103, and 2009-104.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.15

Resolution No. 2009-105 – Authorizing the Mayor to Execute a Memorandum of Understanding between Sunset Development, Shapell Industries, and the City of San Ramon for the Fair Share Cost Obligations for Bollinger Canyon Road Improvements Phase 4 from Market Place to the I-680 Freeway (CIPs 5321, 5322 and 5324).

Recommendation:  Adopt Resolution No. 2009-105.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

8.16 RESOLUTION NO. 2009-108 - AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT FOR THE PROVISION OF INTERIM LEGAL SERVICES WITH BEST, BEST, AND KRIEGER, LLP.

8.17 RESOLUTION NO. 2009-109 - AUTHORIZING THE CITY ATTORNEY TO COOPERATE WITH THE LEAGUE OF CALIFORNIA CITIES, OTHER CITIES AND COUNTIES IN LITIGATION CHALLENGING THE CONSTITUTIONALITY OF ANY SEIZURE BY STATE GOVERNMENT OF THE CITY'S STREET MAINTENANCE FUNDS.

9.

UNFINISHED BUSINESS

10.

NEW BUSINESS

10.1

Resolution No. 2009-106 – Authorizing the Mayor to Execute Amendment
No. 4 to the Reimbursement Agreement with Shapell Industries for Bollinger Canyon Road Improvements Phase 4 from Market Place to the I-680 Freeway (CIPs 5321, 5322 and 5324) in an Amount Not to Exceed $1,998,281.
Staff report by Brian Bornstein, Senior Engineer.

Recommendation:  Adopt Resolution No. 2009-106.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

10.2

Resolution No. 2009-107 – Approving the Statement of Investment Policy for 2009-2010.
Staff report by Greg Rogers, Administrative Services Director.

Recommendation:  Adopt Resolution No. 2009-107.
APPROVED 3-0; ROWLEY AND WILSON ABSENT

11.

CITY MANAGER COMMENTS

No Council deliberation or decision is anticipated.

12.

CITY COUNCIL COMMENTS

No Council deliberation or decision is anticipated.

12.1

Councilmembers’ Reports and Comments.

12.2

Mayor’s Reports and Comments.

I hereby certify the attached public meeting notice was posted 72 hours prior to the noted meeting:

Pat Edwards signature

Dated:  June 19, 2009

We provide efficient delivery of quality public services that are essential to those who live and work in San Ramon.
2226 Camino Ramon, San Ramon, CA 94583 | Map | Phone (925) 973-2530 | Fax (925) 866-0547