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June 14, 2011

San Ramon City Hall
2222 Camino Ramon

CLOSED SESSION AT 6:30 P.M.
REGULAR MEETING – 7:00 P.M.

Agenda Questions: Please call the City Clerk (925) 973-2539

Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 2222 Camino Ramon,
San Ramon during normal business hours and in the red binder at the Council meeting.

1.

CALL TO ORDER/ROLL CALL

2.

CONVENE TO CLOSED SESSION

2.1

Pursuant to Government Code § 54957 for City Council to meet with its Labor Negotiators: Eva Phelps, Toni Renault, and Greg Rogers concerning Negotiations with SEIU Local 1021.
NO ACTION WAS TAKEN

3.

PLEDGE OF ALLEGIANCE   Girl Scout Troop 30608

4.

ANNOUNCEMENTS

4.1

Changes and additions to the agenda.

4.2

Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.

Wednesday – June 15
6:00 P.M. - Contra Costa Transportation Authority – Pleasant Hill
7:00 P.M. - Arts Advisory Committee – Dougherty Station Community Center, West Meeting Room

Thursday – June 16
6:30 P.M. - Transportation Advisory Committee – Cancelled

Friday – June 17
8:00 A.M. - San Ramon Valley Unified School District Liaison Meeting – Cancelled

Tuesday – June 21
6:30 P.M. - Teen Council – The Loft at Dougherty Station Community Center, 17011 Bollinger Canyon Rd.- Rescheduled to June 14, 2011
7:00 P.M. - Planning Commission – Cancelled

Wednesday – June 22
4:00 P.M. - Policy Committee – Planning Conference Room
6:30 P.M. - Economic Development Advisory Committee – Planning Conference Room-Cancelled

Thursday – June 23
3:00 P.M. - Zoning Administrator – Cancelled

5.

SPECIAL PRESENTATIONS

5.1

Recognition of AT&T as presenting sponsor of the 6th Annual Street Smarts "Be Reel!" Video Contest. Introduction by Nat Rojanasathira. Presentation by Mayor Wilson.

5.2

Recognition of 6th Annual Street Smarts “Be Reel!” Video Contest Winners: Katie Chan, Selena Joe, Allyson Koo, and Eileen Liu for First Place and Kevin John for Second Place.  Introduction by Nat Rojanasathira.  Presentation by Mayor Wilson.

6.

CITY COUNCIL APPOINTMENTS

6.1

Contra Costa County Library Commission Appointment.
APPOINTED PENNY PRATER TO A TERM EXPRING IN JUNE 2013; 3-0 HUDSON AND PERKINS ABSENT.

7.

APPROVAL OF MINUTES

7.1

Minutes of the May 24, 2011 special meeting.
APPROVED AS PRESENTED 3-0; HUDSON AND PERKINS ABSENT

8.

CONSENT CALENDAR

Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

8.1

Minute Order No. 2011-12 – Authorizing the City Manager to Enter into Annual Contracts with Parks and Community Services Contract Instructors That are Expected to Exceed $50,000 Annually.

Recommendation:  Adopt Resolution No. 2011-12.
APPROVED 3-0; HUDSON AND PERKINS ABSENT

8.2

Resolution No. 2011-060 – Authorizing the Mayor to Execute Contract Amendment No. 2 to the Agreement with Kleinfelder, Inc. for Engineering Services for the Bollinger Creek Culvert Repair and Relining Project (CIP 5520) in an Amount Not to Exceed $125,000.

Recommendation:  Adopt Resolution No. 2011-060.
APPROVED 3-0; HUDSON AND PERKINS ABSENT

8.3

Resolution No. 2011-061 – Authorizing the Mayor to Sign a Library Lease and Service Agreement Between the City of San Ramon and Contra Costa County for Library Services at the San Ramon Library.

Recommendation:  Adopt Resolution No. 2011-061.
APPROVED 3-0; HUDSON AND PERKINS ABSENT

8.4

Resolution No. 2011-062 – Authorizing the Mayor to Sign Amendment
No. 2 to the Memorandum of Understanding Between the City of San Ramon and Contra Costa County and the Contra Costa Community College District for the Operation of the Dougherty Station Library.

Recommendation:  Adopt Resolution No. 2011-062.
APPROVED 3-0; HUDSON AND PERKINS ABSENT

8.5

Resolution No. 2011-063 – Authorizing the Mayor to Execute an Agreement with Jacqui Hatzikokolakis for Graphic Design Services in a Total Annual Amount Not to Exceed $27,900 and a Cumulative Three-Year Agreement Total Not to Exceed $86,560.

Recommendation:  Adopt Resolution No. 2011-063.
APPROVED 3-0; HUDSON AND PERKINS ABSENT

8.6

Resolution No. 2011-064 – Authorizing the Mayor to Execute Amendment No. 4 to an Existing Agreement with White Oak Landscape, Inc. to Renew the Agreement for the Final Term for Turf Mowing Services in an Annual Amount Not To Exceed $373,000.

Recommendation:  Adopt Resolution No. 2011-064.
APPROVED 3-0; HUDSON AND PERKINS ABSENT

8.7

Resolution No. 2011-065 – Authorizing the Mayor to Execute Amendment No. 4 to the Existing Agreement with FloraTech Landscape Management, Inc. to Renew the Agreement for the Final Term for Turf Mowing Services in an Annual Agreement Amount Not To Exceed $340,000.

Recommendation:  Adopt Resolution No. 2011-065.
APPROVED 3-0; HUDSON AND PERKINS ABSENT

8.8

Resolution No. 2011-066 – Authorizing the Mayor to Execute Amendment No. 2 with Magnum Construction, Inc. to Renew the Agreement for the Final Term for General Contracting Services in an Annual Amount Not to Exceed $347,000.

Recommendation:  Adopt Resolution No. 2011-066.
APPROVED 3-0; HUDSON AND PERKINS ABSENT

9.

UNFINISHED BUSINESS

10.

NEW BUSINESS

10.1

Public Hearing:  Introduction of Ordinance No. (next in line) – Approving the Prezoning (Prezone 11-610-001) of Approximately 88.67 Acres in Gale Ranch Phase 3 as Planned Development (PD) and Public and Semi-Public (PS).
INTRODUCED ORDINANCE; WAIVED READING; CONDUCTED PUBLIC HEARING; CONTINUED ORDINANCE TO JUNE 28, 2011 3-0; HUDSON AND PERKINS ABSENT.

Resolution No. 2011-067 – Making an Application to the Local Agency Formation Commission (LAFCO) Requesting Initiation of Proceedings for Reorganization Pursuant to the Cortese-Knox Local Government Reorganization Act of 2000 for Dougherty Valley Annexation #13 and #14 – Gale Ranch Phase 3 (Portion).
Staff Report by Ryan Driscoll, Assistant Planner.
APPROVED 3-0; HUDSON AND PERKINS ABSENT

Recommendation:  Introduce Ordinance; Waive Reading; Conduct Public Hearing; Continue Ordinance to June 28, 2011; Adopt Resolution No. 2011-067.

10.2

Resolution No. 2011-068 – Authorizing Issuance and Sale of 2011 Refunding Certificates of Participation by the San Ramon Public Financing Authority in the Principal Amount of Not to Exceed $14,500,000 to Refinance Prior Certificates of Participation and Approving Related Leases, Documents, and Actions.
Staff Report by Eva Phelps, Interim Administrative Services Director.

Recommendation:  Adopt Resolution No. 2011-068.
APPROVED 3-0; HUDSON AND PERKINS ABSENT

11.

CITY MANAGER COMMENTS

No Council deliberation or decision is anticipated.

12.

PUBLIC COMMENT

At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed five minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

13.

CITY COUNCIL COMMENTS

No Council deliberation or decision is anticipated.

13.1

Councilmembers’ Reports and Comments.

13.2

Mayor’s Reports and Comments.

I hereby certify the attached public meeting notice was posted 72 hours prior to the noted meeting:
Pat Edwards signature
Dated: June 9, 2011


This Agenda is posted in accordance with Government Code Section 54954.2(a).
NOTE:  This meeting is being held in a wheelchair accessible location. 
To request a disability-related accommodation(s) to participate in the meeting,
please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539.

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2226 Camino Ramon, San Ramon, CA 94583 | Map | Phone (925) 973-2530 | Fax (925) 866-0547