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February 28, 2012

Please note change in location.

Dougherty Station Community Center
17011 Bollinger Canyon Road

RECEPTION AT 6:30 P.M.
REGULAR MEETING – 7:00 P.M.

Agenda Questions: Please call the City Clerk (925) 973-2539

Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 2222 Camino Ramon,
San Ramon during normal business hours and in the red binder at the Council meeting.

1.

CALL TO ORDER/ROLL CALL

2.

PLEDGE OF ALLEGIANCE

3.

ANNOUNCEMENTS

3.1

Changes and additions to the agenda.

3.2

Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.

Thursday – March 1
6:30 P.M. - Contra Costa Mayors’ Conference – Pittsburg

Monday – March 5
3:00 P.M. - Southwest Area Transportation Committee – Moraga Town Offices
4:00 P.M. - Senior Advisory Committee – Alcosta Senior and Community Center Park and Gardens,
9300 Alcosta Blvd.

Tuesday – March 6
7:00 P.M. - Planning Commission

Wednesday – March 8
2:00 P.M. - Architectural Review Board
3:30 P.M. - Zoning Administrator
7:00 P.M. - Housing Advisory Committee – Cancelled

Monday – March 12
5:30 P.M. - Open Space Task Force

4.

SPECIAL PRESENTATIONS

4.1

Recognition of former Mayor Abram Wilson’s and Cm. Carol Rowley’s Service to the City of San Ramon.

4.2

Introduction of Michael Roush, Interim Deputy City Attorney.

4.3

Recognition Gordon Despins, Maintenance Technician II, and Steve Piersol, Program Manager, as Employees of the Month for February 2012.  Presented by Public Services Director Karen McNamara.

5.

PUBLIC COMMENT

Members of the audience are encouraged to address the City Council on any non-agenda item.  However, no Council action can be taken at this meeting on issues raised during Public Comment.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

For the first round of Public Comment on non-agenda items, the first five people to submit Public Comment cards to the City Clerk will have three minutes to address the Council on matters not on the agenda.  The Public Comment cards must be submitted to the City Clerk prior to the commencement of the meeting.  Any additional Public Commenters will be accommodated later in the meeting.

6.

CITY COUNCIL APPOINTMENTS

6.1

Economic Development Advisory Committee Appointments.

7.

APPROVAL OF MINUTES

7.1

Minutes of the February 14, 2011 regular meeting.
POSTPONED TO FUTURE MEETING

8.

CONSENT CALENDAR

Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

8.1

Register of Demands as presented by the City Treasurer (Period ending January 31, 2012).

Recommendation:  Approve Register of Demands.
APPROVED 5-0

8.2

Minute Order No. 2012-01 – Authorizing Cm. Hudson to Attend the League of California Cities 2012 Policy Committee for Transportation and Public Works Meeting in Ontario, CA on March 29, 2012.

Recommendation:  Adopt Minute Order No. 2012-01.
APPROVED 4-0-0-1 (HUDSON)

8.3

Minute Order No. 2012-02 – Ratifying the Architectural Review Board Appointments.

Recommendation:  Adopt Minute Order No. 2012-02.
APPROVED 5-0

8.4

Minute Order No. 2012-03 – Accepting the Work by AJW Construction for the Construction of the Annual Curb, Gutter and Sidewalk Repair Project (CIP 5471) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

Recommendation:  Adopt Minute Order No. 2012-03.
APPROVED 5-0

8.5

Resolution No. 2012-013 – Accepting Certain Drainage Dedications and Improvements in DA 0015 (Water Quality Pond 6, Lot 10 of Subdivision 8507) for Maintenance (Windemere BLC Land Development Company, LLC).

Recommendation:  Adopt Resolution No. 2012-013.
APPROVED 5-0

8.6

Resolution No. 2012-014 – Accepting Certain Drainage Dedications and Improvements in DA 0025 (Water Quality Ponds 7 & 8, Lot 11 and Lot 12 of Subdivision 8507) for Maintenance (Windemere BLC Land Development Company, LLC).

Recommendation:  Adopt Resolution No. 2012-014.
APPROVED 5-0

8.7

Resolution No. 2012-015 – Authorizing the Mayor to Execute an Agreement with Waterworks Industries, Inc. for Fountain Maintenance and Fountain Equipment Repair and Standby Services in an Annual Amount Not to Exceed $220,000 and a Cumulative Five Year Agreement Amount Not to Exceed $1,100,000.

Recommendation:  Adopt Resolution No. 2012-015.
APPROVED 5-0

8.8

Resolution No. 2012-016 – Authorizing the Application for, and the Execution of, a Standard Agreement and any Amendments Thereto and any Other Documents Necessary to Secure a Housing Related Parks Grant from the State of California Department of Housing and Community Development.

Recommendation:  Adopt Resolution No. 2012-016.
APPROVED 5-0

9.

UNFINISHED BUSINESS

9.1

Event Plan for the Fourth of July.
Staff Report by Karen McNamara, Interim Parks and Community Services Director and Scott Holder, Police Chief.

Recommendation:  Receive Report; Provide Direction to Staff.
MOTION:

(1) to hold an event in San Ramon Central Park :  Celebrate America, Celebrate San Ramon

    Three (3) hour event - 6:00pm to 9:00pm.   Avoids the heat of the day and allows time in between the Danville parade and a late afternoon event. 

    Event to include a concert with patriotic music including the San Ramon Symphonic Band and another family/fun band [similar to those heard at the Summer Concert Series].

    Decorate the park in patriotic colors, flags, streamers

    Provide an opportunity to the local Blue Star Moms chapter to use the venue as a collection point for donations of goods and items for care packages for the armed services as well as collect postcards and notes to send to the members of the armed services.

    Recognize local veterans as a part of the program with a flag ceremony and appropriate music.

    Allow ride vendor to set up children’s attraction and rides at Central Park throughout the day.

(2) to direct the Parks and Community Services Commission to lead a committee to include citizens and Parks and Community Services Commission members for a future aerial display program in the City in 2013

(3) to present an ordinance to the Policy Committee regarding the sale of safe and sane fireworks in San Ramon

Motion made by Perkins; seconded by Hudson; passed 5-0

10.

NEW BUSINESS

 

10.1

Mid-Year Financial Review Report.
Resolution No. 2012-017 – Authorizing Mid-Year 2011-2012 Budget Adjustments.
Staff Report by Eva Phelps, Administrative Services Director.

Recommendation:  Receive Report; Adopt Resolution No. 2012-017.
ADOPTED RESOLUTION NO. 2012-017 AS AMENDED (TO INCLUDE SAN RAMON HISTORIC FOUNDATION REQUEST FOR $6000 FOR WINDMILL TANK HOUSE PROJECT) 5-0

11.

CITY MANAGER COMMENTS

No Council deliberation or decision is anticipated.

12.

PUBLIC COMMENT

At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed three minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

13.

CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

No Council deliberation or decision is anticipated.

14.

CLOSED SESSION

14.1

Pursuant to Government Code §54957 to evaluate the Position of City Attorney.
COUNCIL VOTED TO APPOINT ROBERT SAXE AS INTERIM CITY ATTORNEY EFFECTIVE MARCH 17, 2012 AND AUTHORIZE THE MAYOR TO EXECUTE A CONTRACT WITH MR. SAXE FOR HIS SERVICES 5-0

14.2

Pursuant to Government Code §54957 to meet with the City Council’s Labor Negotiators: Marc Fontes, Eva Phelps, Toni Renault, and Greg Rogers concerning Negotiations with SEIU Local 1021.
NO ACTION WAS TAKEN

15.

ADJOURNMENT

I hereby certify the attached public meeting notice was posted 48 hours prior to the noted meeting:
Pat Edwards signature

Dated: February 24, 2012


This Agenda is posted in accordance with Government Code Section 54954.2(a).
NOTE:  This meeting is being held in a wheelchair accessible location. 
To request a disability-related accommodation(s) to participate in the meeting,
please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539.

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