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May 8, 2012

San Ramon City Hall
2222 Camino Ramon

CLOSED SESSION - 6:00 P.M.
REGULAR MEETING – 7:00 P.M.

Agenda Questions: Please call the City Clerk (925) 973-2539

Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 2222 Camino Ramon,
San Ramon during normal business hours and in the red binder at the Council meeting.

1.

CALL TO ORDER/ROLL CALL/ CONVENE TO CLOSED SESSION

1.1

Pursuant to Government Code §54957 to evaluate the Position of City Manager.
COMPLETED THE EVALUATION OF THE CITY MANAGER

1.2

Pursuant to Government Code §54957 to meet with the City Council’s Labor Negotiators: Marc Fontes, Eva Phelps, Toni Renault, and Greg Rogers concerning Negotiations with SEIU Local 1021.
NO ACTION WAS TAKEN

2.

PLEDGE OF ALLEGIANCEBrownie Troop 32673

3.

ANNOUNCEMENTS

3.1

Changes and additions to the agenda.

3.2

Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.

Wednesday – May 9
6:30 P.M. - Economic Development Advisory Committee – 2401 Crow Canyon Road
7:00 P.M. - Parks and Community Services Commission

Monday – May 14
5:30 P.M. - Open Space Task Force

Tuesday – May 15
4:00 P.M. - Fiscal Year 2012-13 Operating Budget and Capital Improvement Program Study Session
6:30 P.M. - Teen Council – Dougherty Station Community Center, 17011 Bollinger Canyon Rd.
7:00 P.M. - Planning Commission

Wednesday – May 16
4:00 P.M. - Fiscal Year 2012-13 Operating Budget and Capital Improvement Program Study Session
7:30 P.M. - Arts Advisory Committee – PCS Conference Room, 2228 Camino Ramon

Thursday – May 17
2:00 P.M. - Architectural Review Board – Community Conference Room, 2401 Crow Canyon Road
3:00 P.M. - Zoning Administrator
4:00 P.M. - Fiscal Year 2012-13 Operating Budget and Capital Improvement Program Study Session
6:30 P.M. - Transportation Advisory Committee – Transportation Conference Room, 2401 Crow Canyon Road
7:00 P.M. - Library Advisory Committee – San Ramon Library, 100 Marketplace

Friday – May 18
8:00 A.M. - San Ramon Valley Unified School District Liaison Meeting – 2401 Crow Canyon Road

Monday – May 21
11:30 A.M. - Transportation Demand Management Advisory Committee – Transportation Conference Room, 2401 Crow Canyon Road

Sunday – May 27 and Monday – May 28 – Art and Wind Festival – Central Park

Wednesday – May 30
6:30 P.M. - Tri-Valley Council Meeting – San Ramon Community Center

Thursday –  May 31
7:00 P.M. - Town Hall Meeting – Forest Home Farms19953 San Ramon Valley Blvd.

4.

SPECIAL PRESENTATIONS

4.1

Recognition of Outgoing Economic Development Advisory Committee Member Chad Johnson by Marc Fontes, Economic Development Director.

5.

PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item.  However, no Council action can be taken at this meeting on issues raised during Public Comment.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

For the first round of Public Comment on non-agenda items, the first five people to submit Public Comment cards to the City Clerk will have three minutes to address the Council on matters not on the agenda.  The Public Comment cards must be submitted to the City Clerk prior to the commencement of the meeting.  Any additional Public Commenters will be accommodated later in the meeting.

6.

CITY COUNCIL APPOINTMENTS

6.1

Transportation Demand Management Advisory Committee Appointment. Staff Report
APPOINTED MARLISA VALDEZ-ZAMORA TO THE TRANSPORTATION DEMAND MANAGEMENT ADVISORY COMMITTEE TO A TERM ENDING JANUARY 2014; 5-0

7.

APPROVAL OF MINUTES

7.1

Minutes of the March 27, 2012 regular meeting. Minutes
APPROVED AS PRESENTED 5-0

7.2

Minutes of the April 24, 2012 regular meeting. Minutes
APPROVED AS PRESENTED 5-0

8.

CONSENT CALENDAR

Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

8.1

Minute Order No. 2012-016 – Authorizing the Mayor to Approve the Expenditure for the Purchase of Three GMC Trucks with Dublin GMC in the Amount of $91,878 and Approve the Surplus at Auction of Six Trucks that Have Exceeded Their Useful Life. Staff Report

Recommendation:  Adopt Minute Order No. 2012-016.
APPROVED 5-0

8.2

Resolution No. 2012-041 – Adopting Findings to Appropriate Funds in the City’s Beautification, Conditions of Approval Mitigation, Creek Mitigation, Drainage Mitigation, Park Development, and Traffic Improvement Funds for the Period Ending June 30, 2011. Staff Report

Recommendation:  Adopt Resolution No. 2012-041.
APPROVED 5-0

8.3

Resolution No.2012-042 – Appropriating $50,000 from the Stormwater Reserve Fund for Analysis of Culvert Repair Options as Part of the Citywide Drainage Infrastructure Repair Project (CIP 5548). Staff Report

Recommendation:  Adopt Resolution No. 2012-042.
APPROVED 5-0

8.4

Resolution No. 2012-043 – Accepting Certain Drainage Dedications and Improvements in DA 0028 (Water Quality Pond 11) for Maintenance (Windemere BLC Land Development Company, LLC). Staff Report

Recommendation:  Adopt Resolution No. 2012-043.
APPROVED 5-0

8.5

Resolution No. 2012-044 – Accepting Certain Drainage Dedications and Improvements in DA 0048 (Water Quality Pond 14) for Maintenance (Windemere BLC Land Development Company, LLC). Staff Report

Recommendation:  Adopt Resolution No. 2012-044.
APPROVED 5-0

8.6

Resolution No. 2012-045 – Accepting Certain Drainage Dedications and Improvements in DA 0050 (Water Quality Pond 2) for Maintenance (Windemere BLC Land Development Company, LLC). Staff Report

Recommendation:  Adopt Resolution No. 2012-045.
APPROVED 5-0

8.7

Resolution No. 2012-046 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with California Diesel and Power to Include Replacement of the City Hall Generator in an Amount Not to Exceed $50,000 and a Cumulative Five Year Agreement Amount Not to Exceed $250,000 and Appropriate $50,000 from the Equipment Replacement Fund to the Public Services Fiscal Year 2012/13 Budget for Capital Equipment Replacement. Staff Report

Recommendation:  Adopt Resolution No. 2012-046.
APPROVED 5-0

8.8

Resolution No. 2010-047 – Authorizing  the  Mayor to Execute Amendment No. 1 to the Agreement with AirMaze Services, Inc. for Heating, Ventilation, and Air Conditioning Services for 2401 Crow Canyon Road in a Total Annual Amount Not to Exceed $100,000 and a Cumulative Five-Year Agreement Amount Not to Exceed $450,000. Staff Report

Recommendation:  Adopt Resolution No. 2012-047.
APPROVED 5-0

8.9

Minute Order No. 2012-017 – Authorizing the Mayor to Attend the National League of Cities 2012 Congress and Exposition in Boston, MA on
November 28 – December 1, 2012. Staff Report

Recommendation:  Adopt Minute Order No. 2012-017.
APPROVED 4-0-0-1; CLARKSON ABSTAINED

9.

UNFINISHED BUSINESS

9.1

Public Hearing: Resolution No. 2012-049 – Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2012-13 and Repealing Resolution No. 2011-047.
Staff Report by Pat Perry, Special Projects Manager. Staff Report

Recommendation:  Conduct Public Hearing; Adopt Resolution No. 2012-049.
CONDUCTED PUBLIC HEARING; APPROVED 5-0

9.2

Public Hearing: Ordinance No. (next in line) – Pertaining to Curfew for Minors; Adopting Sections B7-231 Through B7-237, to Chapter XI, of Division B7, Public Peace, Morals and Welfare, of the Municipal Code of the City of San Ramon.
Staff Report by Lt. Dan Pratt. Staff Report

Recommendation:  Conduct Public Hearing; Adopt Ordinance No. (next in line).
CONDUCTED PUBLIC HEARING; MOTION TO CONTINUE THE PUBLIC HEARING TO ONE ADDITIONAL MEETING TO RECEIVE INPUT FROM THE SCHOOL BOARD; 5-0

10.

NEW BUSINESS

10.1

Request from Tri-Valley Community Television to Fund Expenses for Fiscal Year 2012-13 in the Amount of $97,602 and $33,924 for Capital Funding.
Staff Report by Marc Fontes, Economic Development Director. Staff Report

Recommendation:  Receive Report; Provide Direction to Staff.
MOTION TO CONTINUE THE ITEM TO THE NEXT COUNCIL MEETING AND THAT THIS TOPIC BE ON THE AGENDA FOR THE BUDGET WORKSHOP WITH MORE DEFINITIVE INFORMATION REGARGING THE COSTS FOR THE CITY TO ASSUME THIS TASK; 5-0

10.2

Resolution No. 2012-050 – Requesting that the Tri-Valley Convention and Visitors Bureau Redirect the Tourism Business Improvement District Fees Generated by San Ramon Hotels to the City of San Ramon.
Staff Report by Marc Fontes, Economic Development Director. Staff Report

Recommendation:  Adopt Resolution No. 2012-050.
APPROVED 5-0

11.

CITY MANAGER COMMENTS

No Council deliberation or decision is anticipated.

12.

PUBLIC COMMENT

At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed three minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

13.

CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

No Council deliberation or decision is anticipated.

14.

ADJOURNMENT

I hereby certify the attached public meeting notice was posted 72 hours prior to the noted meeting:
Pat Edwards signature

Dated: May 4, 2012


This Agenda is posted in accordance with Government Code Section 54954.2(a).
NOTE:  This meeting is being held in a wheelchair accessible location. 
To request a disability-related accommodation(s) to participate in the meeting,
please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539.

We provide efficient delivery of quality public services that are essential to those who live and work in San Ramon.
2226 Camino Ramon, San Ramon, CA 94583 | Map | Phone (925) 973-2530 | Fax (925) 866-0547