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June 12, 2012

San Ramon City Hall
2222 Camino Ramon

CLOSED SESSION AT 6:30 P.M.
REGULAR MEETING – 7:00 P.M.

Agenda Questions: Please call the City Clerk (925) 973-2539

Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 2222 Camino Ramon,
San Ramon during normal business hours and in the red binder at the Council meeting.

1.

CALL TO ORDER/CLOSED SESSION

1.1

Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Marc Fontes, Eva Phelps, Toni Renault, and Greg Rogers concerning Negotiations with SEIU Local 1021.
NO ACTION WAS TAKEN

2.

PLEDGE OF ALLEGIANCE

3.

ANNOUNCEMENTS

3.1

Changes and additions to the agenda.

3.2

Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.

Wednesday – June 13
6:30 P.M. - Economic Development Advisory Committee – Cancelled
7:00 P.M. - Parks and Community Services Commission

Thursday - June 14
2:00 P.M. - Architectural Review Board – Community Conference Room, 2401 Crow Canyon Road

Tuesday – June 19
6:30 P.M. - Teen Council – Cancelled
7:00 P.M. - Planning Commission

Wednesday – June 20
7:30 P.M. - Arts Advisory Committee – PCS Conference Room, 2228 Camino Ramon

Thursday – June 21
3:00 P.M. - Zoning Administrator
6:30 P.M. - Transportation Advisory Committee – Transportation Conf. Room, 2401 Crow Canyon Road
7:00 P.M. - Library Advisory Committee – San Ramon Library, 100 Marketplace

4.

SPECIAL PRESENTATIONS

4.1

Recognition of 7th Annual Street Smarts “Be Reel!” Video Contest Winners: Nikhil Sawhney, Nithin Kumar, and Vikas Ravi for First Place and Jessica Graves for Second Place.  Presentation by Corinne Ferrerya, Street Smarts Coordinator.  

5.

PUBLIC COMMENT

Members of the audience are encouraged to address the City Council on any non-agenda item.  However, no Council action can be taken at this meeting on issues raised during Public Comment.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

For the first round of Public Comment on non-agenda items, the first five people to submit Public Comment cards to the City Clerk will have three minutes to address the Council on matters not on the agenda.  The Public Comment cards must be submitted to the City Clerk prior to the commencement of the meeting.  Any additional Public Commenters will be accommodated later in the meeting.

6.

CITY COUNCIL APPOINTMENTS

6.1

Parks and Community Services Commission Appointments – Report.
APPOINTED WILL DOERLICH, DAVID ERNEST, CAROL LOPEZ, AND JOHN MILLS TO THE PARKS AND COMMUNITY SERVICES COMMISSION FOR TERMS EXPIRING JUNE 2016.

6.2

Planning Commission Appointments – Report.
APPOINTED DONNA KERGER, DENNIS VIERS, AND ERIC WALLIS TO THE PLANNING COMMISSION FOR TERMS EXPIRING JUNE 2016.

6.3

Contra Costa County Mosquito and Vector Control District Board of Trustees Appointment. Staff Report
APPOINTED SHARYN ROSSI TO THE CONTRA COSTA COUNTY MOSQUITO AND VECTOR CONROL BOARD OF TRUSTEES FOR A TERM THROUGH JUNE 2016; 4-0-1-0; PERKINS ABSENT

6.4

Transportation Advisory Committee Appointments. Staff Report
APPOINTED HARVEY RIGGS, VICTORIA HARRIS, MARK BALLOCK, AND ED BOYAN TO THE TRANSPORTATION ADVISORY COMMITTEE FOR TERMS THROUGH JUNE 2014; AND APPOINTED STEVE FILSON AS THE CHAMBER OF COMMERCE REPRESENTATIVE TO THE TRANSPORTATION ADVISORY COMMITTEE FOR A TERM THROUGH JUNE 2014; 4-0-1-0; PERKINS ABSENT

7.

APPROVAL OF MINUTES

7.1

Minutes of the May 22, 2012 special meeting. Minutes
APPROVED AS PRESENTED 3-0-1 (PERKINS ABSENT)-1 (O'LOANE ABSTAINED)

7.2

Minutes of the May 22, 2012 regular meeting. Minutes
APPROVED AS PRESENTED 4-0-1-0; PERKINS ABSENT

8.

CONSENT CALENDAR

Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

8.1

Minute Order No. 2012-019 – Authorizing the City Manager to Enter into Annual Contracts with Kris Milligan and Bay Area Community Theatre for Contracts Which are Expected to Exceed $50,000 Annually. Staff Report

Recommendation:  Adopt Minute Order No. 2012-019.
APPROVED 4-0-1-0; PERKINS ABSENT

8.2

Minute Order No. 2012-020 – City Council Designation of a Voting Delegate and Voting Delegate Alternates to the League of California Cities 2012 Annual Conference. Staff Report

Recommendation:  Adopt Minute Order No. 2012-020.
APPROVED 4-0-1-0; PERKINS ABSENT

8.3

Resolution No. 2012-057 – Authorizing the Mayor to Execute Amendment No. 5 to the Reimbursement Agreement with Shapell Industries for the Construction of the Bollinger Canyon Road Operational Improvements from Alcosta Boulevard to Canyon Lakes Drive (CIP 5325) in an Amount Not to Exceed $1,019,855. Staff Report

Recommendation:  Adopt Resolution No. 2012-057.
MOTION TO CONTINUE ITEM FOR TWO WEEKS AND DIRECT CONSULTANT TO EVALUATE COUNCIL COMMENTS AND DIRECTION TO SAVE THE TREES AND EVALUATE THE BARRIER OPTION; PASSED 4-0-1-0, PERKINS ABSENT; STAFF REQUESTED THE OPTION OF FOUR WEEKS IF NEEDED TO PREPARE THEIR REPORT

8.4

Resolution No. 2012-058 – Accepting Parcel A and Certain Roadway Dedications, Easements, and Improvements in Subdivision 8699 for Maintenance (Shapell Industries, Inc.). Staff Report

Recommendation:  Adopt Resolution No. 2012-058.
APPROVED 4-0-1-0; PERKINS ABSENT

8.5

Resolution No. 2012-059 – Authorizing the Mayor to Execute an Easement Agreement for Landscape Purposes with Pacific Gas and Electric Company (PG&E) for Continued City Maintenance of Certain Landscape Improvements on the East Side of Alcosta Boulevard at PG&E’s Transmission Corridor (APN: 212-040-002). Staff Report

Recommendation:  Adopt Resolution No. 2012-059.
APPROVED 4-0-1-0; PERKINS ABSENT

8.6

Resolution No. 2012-060 – Authorizing the Mayor to Execute Amendment No. 2 with Dutchover and Associates for Landscape Inspection and Consulting Services in a Total Annual Amount Not to Exceed $50,000 and a Cumulative Five Year Agreement Amount Not to Exceed $250,000. Staff Report

Recommendation:  Adopt Resolution No. 2012-060.
APPROVED 4-0-1-0; PERKINS ABSENT

9.

UNFINISHED BUSINESS

9.1

Resolution No. 2012-061 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Republic ITS for Phase 2 of the LED Streetlight Conversion Services Project in an Amount Not to Exceed $3,100,485; and Authorizing an Appropriation of $353,183 from the General Fund to CIP No. 5499 (Citywide Lighting Upgrades) as Capital Contribution Advance, Equivalent to the PG&E Rebate Amount.

Resolution No. 2012-062 – Authorizing the Mayor to Execute a 12-Year Lease Agreement with Banc of America Public Capital Corporation to Provide Funding for Phase 2 of the LED Streetlight Conversion Services Project in an Amount Not to Exceed $2,687,302 and Total 12-Year Lease Payments Not to Exceed $3,203,298.
Staff Report by Jennifer Dye, Administrative Analyst Staff Report

Recommendation:  Adopt Resolution No. 2012-061 and No. 2012-062.
APPROVED 4-0-1-0; PERKINS ABSENT

9.2

Public Hearing:  Resolution No. 2012-063 – Confirming the Landscaping and Lighting District No. 1984-1 District Diagram and Assessments and Levying the Landscaping and Lighting District No. 1984-1 Assessments for Fiscal Year 2012/13.
Staff Report by Julie Vargas, Senior Administrative Analyst. Staff Report

Recommendation: Conduct Public Hearing; Adopt Resolution No. 2012-063.
CONDUCTED PUBLIC HEARING; APPROVED 4-0-1-0; PERKINS ABSENT

10.

NEW BUSINESS

10.1

Public Hearing:  Introduction of Ordinance No. (next in line) – Approving the Prezoning (Prezone 12-610-001) of Approximately 41.54 Acres in
Gale Ranch Phase 3 as Planned Development (PD) and Park and Recreation (P).

Resolution No. 2012-064 – Making an Application to the Local Agency Formation Commission (LAFCO) Requesting Initiation of Proceedings for Reorganization Pursuant to the Cortese-Knox Local Government Reorganization Act of 2000 for Dougherty Valley Annexation #15 – Gale Ranch Phase 3 (Portion).
Staff Report by Ryan Driscoll, Assistant Planner. Staff Report

Recommendation:  Introduce Ordinance; Waive Reading and Read by Title Only; Conduct Public Hearing; Continue Ordinance; Adopt Resolution No. 2012-064.
INTRODUCED ORDINANCE; WAIVED READING AND READ BY TITLE ONLY; CONDUCTED PUBLIC HEARING; CONTINUED ORDINANCE AND RESOLUTION TO
JUNE 26, 2012 MEETING; 4-0-1-0; PERKINS ABSENT

10.2

Public Hearing #2:  North Camino Ramon Specific Plan (SP 09-800-001 - filed March 24, 2009). 
Staff Report by Lauren Barr, Senior Planner. Staff Report

Recommendation:  Conduct Public Hearing; Provide Direction to Staff.
CONDUCTED PUBLIC HEARING; MOTION TO CONTINUE ITEM TO JULY 10, 2012 MEETING FOR ADDITIONAL PUBLIC HEARING; 4-0-1-0; PERKINS ABSENT

11.

CITY MANAGER COMMENTS

No Council deliberation or decision is anticipated.

11.1

Consideration of Cancelling One Council Meeting in August 2012.
CANCELLED THE AUGUST 14, 2012 COUNCIL MEETING

12.

PUBLIC COMMENT

At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed three minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

13.

CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

No Council deliberation or decision is anticipated.

14.

ADJOURNMENT


I
hereby certify the attached public meeting notice was posted 72 hours prior to the noted meeting:Pat Edwards signature

Dated: June 8, 2012


This Agenda is posted in accordance with Government Code Section 54954.2(a).
NOTE:  This meeting is being held in a wheelchair accessible location. 
To request a disability-related accommodation(s) to participate in the meeting,
please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539.

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2226 Camino Ramon, San Ramon, CA 94583 | Map | Phone (925) 973-2530 | Fax (925) 866-0547