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June 26, 2012

San Ramon City Hall
2222 Camino Ramon

CLOSED SESSION AT 6:30 P.M.
REGULAR MEETING – 7:00 P.M.

Agenda Questions: Please call the City Clerk (925) 973-2539

Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 2222 Camino Ramon,
San Ramon during normal business hours and in the red binder at the Council meeting.

1.

CALL TO ORDER/CLOSED SESSION

1.1

Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Marc Fontes, Eva Phelps, Toni Renault, and Greg Rogers concerning Negotiations with SEIU Local 1021.
NO ACTION WAS TAKEN

2.

PLEDGE OF ALLEGIANCE

3.

ANNOUNCEMENTS

3.1

Changes and additions to the agenda.

3.2

Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.

Wednesday - June 27
4:00 P.M. - Policy Committee - Main City Hall Conference Room
6:30 P.M. - Economic Development Advisory Committee – Engineering Conference Room, 2401 Crow Canyon Road

Thursday - June 28
7:00 P.M. - Housing Advisory Committee – Cancelled

Monday – July 2
3:00 P.M. - Southwest Area Transportation Committee – Cancelled
4:00 P.M. - Senior Advisory Committee – Alcosta Senior and Community Center Park and Gardens, 9300 Alcosta Blvd.

Tuesday – July 3
7:00 P.M. - Planning Commission – Cancelled

Wednesday – July 4 – City Offices Closed
8:15 A.M. – Run San Ramon Fun Run –Central Park, 12501 Alcosta Blvd.
4:00 P.M. to 7:30 P.M. - Celebrate America - Celebrate San Ramon –Central Park, 12501 Alcosta Blvd.

Tuesday – July 10
5:00 P.M. – City Council Special Meeting – City Communications Workshop

4.

SPECIAL PRESENTATIONS

4.1

Recognition of Saundarya Mehra, Parks and Community Services Commission 2011/12 Student Commissioner.  Presented by David Ernest, Parks and Community Services Commission Chair.
POSTPONED TO FUTURE MEETING

5.

PUBLIC COMMENT

Members of the audience are encouraged to address the City Council on any non-agenda item.  However, no Council action can be taken at this meeting on issues raised during Public Comment.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

For the first round of Public Comment on non-agenda items, the first five people to submit Public Comment cards to the City Clerk will have three minutes to address the Council on matters not on the agenda.  The Public Comment cards must be submitted to the City Clerk prior to the commencement of the meeting.  Any additional Public Commenters will be accommodated later in the meeting.

6.

CITY COUNCIL APPOINTMENTS

7.

APPROVAL OF MINUTES

7.1

Minutes of the June 11, 2012 special meeting. Minutes
APPROVED AS PRESENTED 4-0-0-1; PERKINS ABSTAINED

7.2

Minutes of the June 12, 2012 special meeting. Minutes
APPROVED AS PRESENTED 4-0-0-1; PERKINS ABSTAINED

8.

CONSENT CALENDAR

Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

8.1

Register of Demands as presented by the City Treasurer (Period ending
May 31, 2012).

Recommendation:  Approve Register of Demands.
APPROVED 5-0

8.2

Ordinance No. 429 – Approving the Prezoning (Prezone 12-610-001) of Approximately 41.54 Acres in Gale Ranch Phase 3 as Planned Development (PD) and Public and Parks (P).

Resolution No. 2012-064 – Making an Application to the Local Agency Formation Commission (LAFCO) Requesting Initiation of Proceedings for Reorganization Pursuant to the Cortese-Knox Local Government Reorganization Act of 2000 for Dougherty Valley Annexation #15 – Gale Ranch Phase 3 (Portion). Staff Report

Recommendation:  Adopt Ordinance No. 429 and Resolution No. 2012-064.
APPROVED 5-0

8.3

Minute Order No. 2012-021 – Authorizing the City Manager to Execute Amendment No. 3 to the Agreement with Jordan and Associates for Federal Legislative Services for a Total Annual Fiscal Year 2012-2013 Amount Not to Exceed $20,000. Staff Report

Recommendation:  Adopt Minute Order No. 2012-021. 
APPROVED 5-0      

8.4

Minute Order No. 2012-022 – Authorizing a Three Year Purchasing Agreement with Ewing Irrigation and Landscape Products to Supply Liquid Chemicals to the Public Services Department in an Annual Amount Not to Exceed $45,000 and a Three Year Cumulative Amount Not to Exceed $135,000. Staff Report

Recommendation:  Adopt Minute Order No. 2012-022.     
APPROVED 5-0

8.5

Minute Order No. 2012-023 – Authorizing a Three Year Purchasing Agreement with Imperial Sprinkler to Supply Irrigation Supplies to the Public Services Department in an Annual Amount Not to Exceed $84,585 and a Three Year Cumulative Amount Not to Exceed $253,755. Staff Report

Recommendation:  Adopt Minute Order No. 2012-023.
APPROVED 5-0

8.6

Minute Order No. 2012-024 – Authorizing a Five Year Purchasing Agreement with Hunt & Sons-Bay Counties Pitcock Petroleum to Supply Unleaded Gasoline, Diesel and Biodiesel Fuel in an Annual Amount Not to Exceed $125,000 and a Cumulative Five Year Agreement Amount Not to Exceed $775,000. Staff Report

Recommendation:  Adopt Minute Order No. 2012-024.
APPROVED 5-0

8.7

Minute Order No. 2012-025 – Authorizing a Four Year Purchasing Agreement with Boething Treeland to Supply Plant Material to the Public Services Department in an Annual Amount Not to Exceed $75,000 and a Total Cumulative Amount Not to Exceed $300,000. Staff Report

Recommendation:  Adopt Minute Order No. 2012-025.
APPROVED 5-0

8.8

Resolution No. 2012-065 – Approving the Statement of Investment Policy for Fiscal Year 2012-2013. Staff Report

Recommendation:  Adopt Resolution No. 2012-065.  
APPROVED 5-0

8.9

Resolution No. 2012-066 – Establishing the Classifications of Fund Balance to Comply with Governmental Accounting Standards Board Statement No. 54. Staff Report

Recommendation:  Adopt Resolution No. 2012-066.
APPROVED 5-0

8.10

Resolution No. 2012-067 – Extending the Current City of San Ramon Police Services Memorandum of Understanding Through June 30, 2016 and Approving Amendment No. 4 to the City of San Ramon Police Services Employees Memorandum of Understanding. Staff Report

Recommendation:  Adopt Resolution No. 2012-067.
APPROVED 5-0

8.11

Resolution No. 2012-068 – Authorizing Execution of the Memorandum of Understanding Covering the City of San Ramon Unrepresented Miscellaneous Employees. Staff Report

Recommendation:  Adopt Resolution No. 2012-068.
APPROVED 5-0

8.12

Resolution No. 2012-069 – Accepting a Certain Offer of Dedication for Storm Drain Easements in Subdivision 3284, a Portion of Rancho San Ramon, Located Southeast of the Intersection of Oak Creek Drive and Davona Drive, 15 Cody Court, and 9688 Ashby Way. Staff Report

Recommendation:  Adopt Resolution No. 2012-069.
APPROVED 5-0

8.13

Resolution No. 2012-070 – Authorizing the Mayor to Execute an Agreement with Ross Recreation Equipment Company, Inc. for the Athan Downs Playground Renovation (CIP No. 5423) in an Amount Not to Exceed $238,117.

Resolution No. 2012-071 – Authorizing the Mayor to Execute an Agreement with Robertson Industries, Inc. for the Athan Downs Playground Renovation (CIP No. 5423) in an Amount Not to Exceed $229,609. Staff Report

Recommendation:  Adopt Resolution Nos. 2012-070 and 2012-071.
APPROVED 4-0-0-1; CLARKSON ABSTAINED

8.14

Resolution No. 2012-072 – Amending Resolution No. 2012-062 to Update the Term of the Equipment Lease and Purchase Agreement from 12 Years to 12.5 Years and Update the Finance Affiliate Title from Banc of America Public Capital Corporation to Bank of America, N.A. (or One of Its Affiliates). Staff Report

Recommendation:  Adopt Resolution No. 2012-072.
APPROVED 5-0

8.15

Resolution No. 2012-073 – Authorizing Execution of the Memorandum of Understanding Between the City of San Ramon and Service Employees International Union Local 1021. Staff Report

Recommendation:  Adopt Resolution No. 2012-073.
APPROVED 5-0

9.

UNFINISHED BUSINESS

10.

NEW BUSINESS

10.1

Teen Council Annual Report. Staff Report
Staff Report by Esther Lucas, Division Manager.
Presented by Saundarya Mehra, Teen Council Chair.

Recommendation:  Receive Report.
RECEIVED REPORT

10.2

Measure J Traffic Congestion Relief Program - TRAFFIX - Status Update.
Staff Report by Lisa Bobadilla, Transportation Division Manager.
Presented by Alex Weis, TRAFFIX Contract Program Manager.

Recommendation:  Receive Report.
RECEIVED REPORT

11.

CITY MANAGER COMMENTS

No Council deliberation or decision is anticipated.

12.

PUBLIC COMMENT

At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed three minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

13.

CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

No Council deliberation or decision is anticipated.

14.

ADJOURNMENT


I
hereby certify the attached public meeting notice was posted 72 hours prior to the noted meeting:Pat Edwards signature

Dated: June 21, 2012


This Agenda is posted in accordance with Government Code Section 54954.2(a).
NOTE:  This meeting is being held in a wheelchair accessible location. 
To request a disability-related accommodation(s) to participate in the meeting,
please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539.

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2226 Camino Ramon, San Ramon, CA 94583 | Map | Phone (925) 973-2530 | Fax (925) 866-0547