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February 11, 2014

San Ramon City Hall
2222 Camino Ramon

CLOSED SESSION AT 6:30 P.M.
REGULAR MEETING – 7:00 P.M.

Agenda Questions: Please call the City Clerk (925) 973-2539

Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 2226 Camino Ramon,
San Ramon during normal business hours and in the red binder at the Council meeting.

1. CALL TO ORDER/ROLL CALL/CLOSED SESSION
  1.1 Pursuant to Government Code § 54956.8 Conference with Real Property Negotiators Maria Fierner, Greg Rogers, and Phil Wong Concerning Negotiations with the Canyon Lakes Golf Course Representatives Regarding Acquisition of the Right-of-Way; Assessor’s Parcel Numbers 213-320-012 and 213-320-013.
  1.2 Report on Closed Session
NO ACTION TAKEN
2. PLEDGE OF ALLEGIANCESan Ramon Police Department Honor Guard
3. ANNOUNCEMENTS
  3.1 Changes and additions to the agenda.
  3.2 Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.
  Wednesday – February 12
6:30 P.M. - Economic Development Advisory Committee
7:00 P.M. – Parks Commission
  Thursday – February 13
2:00 P.M. – Architectural Review Board - CANCELLED
 

Tuesday – February 18
6:30 P.M. – Teen Council, Dougherty Station Community Center - 17011 Bollinger Canyon Road
7:00 P.M. – Planning Commission - CANCELLED
7:00 P.M. - JOINT CITY COUNCIL/PLANNING COMMISSION WORKSHOP

  Wednesday – February 19
7:30 P.M. – Arts Advisory Committee
  Thursday – February 20
3:00 P.M. – Zoning Administrator - CANCELLED
6:30 P.M. – Transportation Advisory Committee, 2401 Crow Canyon Road - CANCELLED
  Friday – February 21
8:00 A.M. - San Ramon Valley Unified School District Liaison, 2401 Crow Canyon Road
4. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.
  4.1

Minute Order No. 2014-004 – Accepting the Work by Rosas Brothers Construction for the Construction of the 2012 and 2013 Curb, Gutter and Sidewalk Repair Projects (CIP Nos. 5493 and 5511) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office. Staff Report

Recommendation:  Approve Minute Order No. 2014-004.
APPROVED 4-0-1-0 (HUDSON)

  4.2

Minute Order No. 2014-005 – Ratifying the Architectural Review Board Appointments.
Staff Report

Recommendation:  Approve Minute Order No. 2014-005.
APPROVED 4-0-1-0 (HUDSON)

  4.3 Approving Amendments to Memorandum of Understandings between the City of San Ramon and Various Labor Groups. Staff Report

Resolution No. 2014-014 – Approving Amendment No. 1 to the Memorandum of Understanding between the City of San Ramon and the San Ramon Police Officer’s Association.

Resolution No. 2014-015 – Approving Amendment No. 2 to the Memorandum of Understanding between the City of San Ramon and Service Employees International Union (SEIU) Local 1021.

Resolution No. 2014-016 – Approving Amendment No. 2 to the Memorandum of Understanding between the City of San Ramon and Unrepresented Miscellaneous Employees.

Recommendation:  Adopt Resolution No. 2014-014, Resolution No. 2014-015, and Resolution No. 2014-016.
APPROVED 4-0-1-0 (HUDSON)
  4.4 Resolution No. 2014-018 – Implementing Revised Market Adjustments for Part Time Temporary Employee Classifications within the Parks and Community Services Department effective March 10, 2014. Staff Report

Recommendation: Approve Resolution No. 2014-018.
APPROVED 4-0-1-0 (HUDSON)
  4.5

Resolution No. 2014-019 – Authoring the  Mayor to Execute Amendment #3 to an Agreement with AECOM Technical Services, Inc. for Professional Services to prepare Environmental Documents for the revised Faria Preserve Project in an Amount Not to Exceed $20,000 including all Reimbursables. Staff Report

Recommendation: Approve Resolution No. 2014-019.
APPROVED 4-0-1-0 (HUDSON)

  4.6 Approving Resolutions to Contract with the California Public Employees’ Retirement System (CALPERS) for Medical Insurance. Staff Report

Resolution No. 2014-020 – Electing to be Subject to Employees’ Medical and Hospital Care Act and Fixing the Employer’s Contribution in an Amount Equal to or Greater than the Prescribed by Government Code Section 22892(b) for the Unrepresented Employee Group.

Resolution No. 2014-021 – Electing to be Subject to Employees’ Medical and Hospital Care Act and Fixing the Employer’s Contribution in an Amount Equal to or Greater than the Prescribed by Government Code Section 22892(b) for the Service Employees International Union Local l021.

Resolution No. 2014-022 - Electing to be Subject to Employees’ Medical and Hospital Care Act and Fixing the Employer’s Contribution in an Amount Equal to or Greater than the Prescribed by Government Code Section 22892(b) for the San Ramon Police Officers Association.

Recommendation: Approve Resolution No. 2014-020, Resolution No. 2014-021, and Resolution No. 2014-022.
APPROVED 4-0-1-0 (HUDSON)
5. SPECIAL PRESENTATIONS
  5.1 Swearing in of San Ramon Police Chief Joseph Gorton.
By Interim City Clerk Renee Beck.
  5.2 Recognition of Economic Development Advisory Committee members Geoff Johnson and Devon Powers for their years of service. Presentation by Mayor Clarkson.
6.

PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item.  However, no Council action can be taken at this meeting on issues raised during Public Comment.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration. For the first round of Public Comment on non-agenda items, the first five people to submit Public Comment cards to the City Clerk will have three minutes to address the Council on matters not on the agenda.  The Public Comment cards must be submitted to the City Clerk prior to the commencement of the meeting.  Any additional Public Commenters will be accommodated later in the meeting.

7. DEFERRED CONSENT ITEMS
8. CITY COUNCIL APPOINTMENTS
9. APPROVAL OF MINUTES
  9.1

Minutes of the January 28, 2014 regular City Council meeting. Minutes
APPROVED 4-0-1-0 (HUDSON)

10. UNFINISHED BUSINESS
11. NEW BUSINESS
  11.1

Resolution No. 2014-023 – Authorizing the Mayor to Execute Amendment No. 2 to the Agreement with Venuetech Management Group, Inc. for the Management and Operations of the Dougherty Valley Performing Arts Center and Front Row Theatre; and Authorizing a Time Extension from June 30, 2015 to June 30, 2017; and Authorizing Additional Funds in an Amount Not to Exceed $1,420,993 for Amendment No. 2 and a Total Cumulative contract Amount of $3,417,357.
Staff Report by Kathi Heimann, Program Manager. Staff Report

Recommendation:  Approve Resolution No. 2014-024.
APPROVED 4-0-1-0 (HUDSON)

  11.2

Mid-Year Financial Review Report. Staff Report

Resolution No. 2014-024 – Authorizing Mid-Year 2013-2014 Budget Adjustments.
Staff Report by Eva Phelps, Administrative Services Director.

Presentation
Handout

Recommendation:  Receive Report; Adopt Resolution No. 2014-024.
APPROVED 4-0-1-0 (HUDSON)

12. CITY MANAGER COMMENTS
  12.1 Update:  City Hall Construction Project.
13.

PUBLIC COMMENT

At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed three minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

14. CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS
15. ADJOURNMENT

I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting:

City Clerk Signature

Dated:  February 7, 2014


This Agenda is posted in accordance with Government Code Section 54954.2(a).
NOTE:  This meeting is being held in a wheelchair accessible location. 
To request a disability-related accommodation(s) to participate in the meeting,
please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539.

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Information for public participation at Council meetings,
including the time limits for addressing the Council, is provided on the agenda. 
Please complete the Speaker Card (“Request to Address the City Council”)
located at the back of the Council Chamber. 
If you have any questions, please contact the City Clerk prior to the meeting.

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Regular City Council meetings are broadcast on Contra Costa Television (CCTV)
(Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. 
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