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April 22, 2014

San Ramon City Hall
2222 Camino Ramon

CLOSED SESSION - 6:00 P.M.
REGULAR MEETING – 7:00 P.M.

Agenda Questions: Please call the City Clerk (925) 973-2539

Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 2226 Camino Ramon,
San Ramon during normal business hours and in the red binder at the Council meeting.

1. CALL TO ORDER/ROLL CALL/CLOSED SESSION
  1.1 Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Maria Fierner, Steve Harman, Bob Saxe, and Eva Phelps Concerning Negotiations with SEIU Local 1021.
  1.2 Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Steve Harman, Karen McNamara, Eva Phelps, and Bob Saxe concerning Negotiations with the San Ramon Police Officers Association.
  1.3 Report on Closed Session.
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
  3.1 Changes and additions to the agenda.
  3.2 Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.
 

Wednesday – April 23
4:00 P.M. – Policy Committee Meeting - Main City Hall Conference Room – 2226 Camino Ramon - CANCELLED

Thursday – April 24
1:00 P.M. – Architectural Review Board
6:00 P.M. – Housing Advisory Committee –Community Conference Room - 2401 Crow Canyon Road - CANCELLED

Thursday - May 1
6:30 P.M. – Contra Costa Mayors’ Conference – Concord

Monday – May 5
4:00 P.M. – Senior Advisory Committee - Alcosta Senior and Community Center Park and Gardens,  9300 Alcosta Blvd.

Tuesday – May 6
7:00 P.M. – Planning Commission

Thursday – May 8
1:00 P.M. – Architectural Review Board – Community Conference Room – 2401 Crow Canyon Road
3:00 P.M. – Zoning Administrator - Community Conference Room – 2401 Crow Canyon Road

Monday – May 12
4:00 P.M. – Finance Committee – Main City Hall Conference Room – 2226 Camino Ramon

4. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.
  4.1

Register of Demands as Presented by the City Treasurer (Period ending March 31, 2014.) Staff Report

Recommendation:  Approve Register of Demands.
APPROVED 5-0-0-0

  4.2 City of San Ramon Quarterly Investment Report (Period Ending March 31, 2014). Staff Report

Recommendation: Accept Report.
APPROVED 5-0-0-0
  4.3 Minute Order No. 2014-010 – Authorizing Cm. Hudson to attend the Air & Waste Management Association’s Conference and Exhibition in Long Beach, California June 24-27, 2014 at the Air District’s Expense. Staff Report

Recommendation:  Approve Minute Order No. 2014-010.
APPROVED 5-0-0-0
  4.4 Resolution No. 2014-044 – Authorizing the Mayor to Execute an Agreement with MCK Services Inc. for the Construction of the San Ramon Valley Boulevard Pavement Rehabilitation Project (CIP 5539), in an Amount Not to Exceed $1,506,750. Staff Report

Recommendation:  Approve Resolution No. 2014-044.
  4.5 Resolution 2014 - 045 - Authorizing the Mayor to Execute an Amendment to the Agreement with H&N Enterprises, Inc. for Weed Abatement Services, Extending the Terms and Conditions for an Additional Year in an Annual Agreement Amount Not to Exceed $150,000. Staff Report

Recommendation:  Approve Resolution No. 2014-045.
APPROVED 5-0-0-0
  4.6

Minute Order No. 2014-011 - Accepting the Work by Siemens ITS for Phase 2 of the LED Street Light Conversion Services Project (CIP No. 5499) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office. Resolution No. 2014-046 – Authorizing the Mayor to Sign Exhibit E to the Bank of America Equipment Lease and Purchase Agreement, Titled “Form of Acceptance Certificate,” Accepting the Equipment Installation as Complete. Resolution No. 2014-047 – Authorizing a Transfer, Equivalent to the PG&E Rebate Amount (Estimated to be $353,183), from the Citywide Lighting Fund to the General Fund in Order to Return the Capital Contribution Advance Back to the Source, and Transfer the Remaining CIP Balance Back to the Citywide Lighting Fund. Staff Report

Recommendation:  Approve Minute Order No. 2014-011 and Resolution No. 2104-046 and Resolution No. 2014-047.
DEFFERED FOR DISCUSSION

5. SPECIAL PRESENTATIONS
  5.1 Recognition of Police Citizen’s Academy Graduates.  Presentation by Chief Gorton.
  5.2 Employee Special Recognition: Melissa Rojas, Maureen Klausner, Janice Keller. Introduction by Administrative Services Director Eva Phelps.  Presentation by Mayor Clarkson.
6. PUBLIC COMMENT Members of the audience are encouraged to address the City Council on any non-agenda item.  However, no Council action can be taken at this meeting on issues raised during Public Comment.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration. For the first round of Public Comment on non-agenda items, the first five people to submit Public Comment cards to the City Clerk will have three minutes to address the Council on matters not on the agenda.  The Public Comment cards must be submitted to the City Clerk prior to the commencement of the meeting.  Any additional Public Comments will be accommodated later in the meeting.
7. DEFERRED CONSENT ITEMS
ITEM 4.6 - APPROVED 5-0-0-0
8. CITY COUNCIL APPOINTMENTS
  8.1

Teen Council Appointments. Staff Report
APPROVED 5-0-0-0

9. APPROVAL OF MINUTES
  9.1

Minutes of the April 8, 2014 regular City Council meeting. Minutes
APPROVED AS PRESENTED 5-0-0-0

10. UNFINISHED BUSINESS
11. NEW BUSINESS
  11.1 PG&E Pipeline Pathways Program and Proposed Removal of Trees and Brush in Proximity to their Transmission Pipelines in San Ramon.  Presentation by City Engineer, Brian Bornstein. Staff Report

Recommendation:  Receive Report.
RECEIVED REPORT
  11.2 Resolution No. 2014-048 – Authorizing the Appropriation of $55,000 from the City Beautification Fund to the Iron Horse Trail Landscaping Project
(CIP 5514) for Environmental Mitigation Requirements and Contingency Costs.  Staff Report by City Engineer, Brian Bornstein. Staff Report

Recommendation:  Approve Resolution No. 2014-048.
APPROVED 5-0-0-0
  11.3 Minute Order No. 2014-012 – Accepting the Annual Report- 2014 General Plan 2030 Implementation Work Plan and Schedule.  Staff Report by Associate Planner, Cindy Yee. Staff Report

Recommendation:  Approve Minute Order No. 2014-012.
APPROVED 5-0-0-0
  11.4 Minute Order No. 2014-013 – Accepting the 2014 Climate Action Plan Annual Report for the 2013 Reporting Period.  Staff Report by Senior Planner, Lauren Barr. Staff Report

Recommendation:  Approve Minute Order No. 2014-013.
APPROVED 5-0-0-0
  11.5 Public Hearing:  Introduction of Ordinance (next in line) – Repealing and Replacing Title B, Division B6, Chapter VI Nuisances – Property Maintenance of the City of San Ramon Municipal Code.  Staff Report by Chief Building Official, Vance Phillips. Staff Report

Recommendation:  Introduce the Ordinance, waive the reading, open the public hearing, receive public testimony, close the public hearing and set
May 13, 2014, for adoption.
APPROVED 5-0-0-0
12. CITY MANAGER COMMENTS
  12.1 Update:  City Hall Construction Project.
13. PUBLIC COMMENT
At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed three minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.
14. CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS
15. ADJOURNMENT

I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting:

City Clerk Signature

Dated:  April 18, 2014


This Agenda is posted in accordance with Government Code Section 54954.2(a).
NOTE:  This meeting is being held in a wheelchair accessible location. 
To request a disability-related accommodation(s) to participate in the meeting,
please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539.

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Information for public participation at Council meetings,
including the time limits for addressing the Council, is provided on the agenda. 
Please complete the Speaker Card (“Request to Address the City Council”)
located at the back of the Council Chamber. 
If you have any questions, please contact the City Clerk prior to the meeting.

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