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San Ramon LogoCity Council Agenda title line

April 28, 2009

San Ramon City Hall
2222 Camino Ramon

CLOSED SESSION AFTER MEETING.
REGULAR MEETING – 7:00 P.M.

Agenda Questions: Please call the City Clerk (925) 973-2539

Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 2222 Camino Ramon,
San Ramon during normal business hours and in the red binder at the Council meeting.

1.

CALL TO ORDER/ROLL CALL

2.

PLEDGE OF ALLEGIANCE

3.

ANNOUNCEMENTS

 

3.1

Changes and additions to the agenda.

 

3.2

Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.

 

Monday – May 4
3:00 P.M. - Southwest Area Transportation Committee – Lafayette City Offices
4:00 P.M. - Senior Advisory Committee – Alcosta Senior and Community Center Park and Gardens, 9300 Alcosta Blvd.

 

Tuesday – May 5
7:00 P.M. - Planning Commission

 

Thursday – May 7
6:30 P.M. - Contra Costa Mayors’ Conference – Hercules

4.

SPECIAL PRESENTATIONS

 

4.1 Recognition of George Thomas for his Service on the Architectural Review Board.  Introduction by Phil Wong, Planning/Community Development Director.  Presentation by Mayor Wilson.

 

4.2 Proclamation Declaring April 19-25, 2009 as National Volunteer Week “Celebrating People in Action”.  Presented to Mary Rutherford by Mayor Wilson.

 

4.3 Recognition of Mary Rutherford as Recipient of the California Park and Recreation Society Volunteer “Champion of the Community” Award for 2008.  Presented by Mayor Wilson. Presentation of California Park and Recreation Society Awards.  Introduction by Jeff Eorio, Parks and Community Services Director.  Presented to David Ernest, Parks and Community Services Commission Chair by Mayor Wilson.

 

4.4 Special Recognition of Shapell Homes for Donation of the Oak Creek Bridge at Forest Home Farms.  Introduction by Jeff Eorio, Parks and Community Services Director.  Presentation by Mayor Wilson.

 

4.5 Proclamation Recognizing the Dougherty Station Library’s Commendation by the Western Association of Schools and Colleges.  Presented to Mark Fink, Dougherty Station Library Joint Use Specialist, by Mayor Wilson.

 

4.6 Proclamation Declaring May 1, 2009 as “Paint Our Town Purple Day” presented to Doug Gin, Relay for Life Event Chair, and Abby Caldwell, American Cancer Society Relay for Life Manager by Mayor Wilson.

 

4.7 Proclamation Declaring May 2009 as Water Safety Month.  Presented to Keith Haase, Aquatics Supervisor, by Mayor Wilson.

 

4.8 Recognition of the Spring 2009 Citizen’s Police Academy Graduates:  Wendell Ayers, Bangon Badial, Martin Bradley, Alan Campbell, Angelina Carrillo, Sarah Dancaster, James Deas, Sarbjit Dhesi, Robert Dove, Michael Gama, Deborah Hince, William Jaffin, Janet Lowe, Kathy Mazza, Mary Lu Oliver, Joseph Reyes, Bruce Saltzman, Linnea Wahamaki, Shirley Wensler, Anni Working.  Introduction by Police Chief Scott Holder.  Presentation by Mayor Wilson.

 

4.9 Presentation by Harv Singh, Market Manager, Announcing the May 2, 2009 Opening of the Farmers Market at Forest Home Farms. 

5.

CITY COUNCIL APPOINTMENTS

6.

PUBLIC COMMENT
At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed five minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

7.

APPROVAL OF MINUTES

 

7.1

Minutes of the April 14, 2009 meeting. Minutes

8.

CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

 

8.1

Register of Demands as presented by the City Treasurer (Period ending March 31, 2009). Staff Report

Recommendation:  Approve Register of Demands.

 

8.2

City of San Ramon Quarterly Investment Report (Period Ending March 31, 2009). Staff Report

Recommendation:  Accept Report.

 

8.3

Ordinance No. 414 – Repealing Division C4, Flood Insurance Program, and Adopting a Revised Division C4, Flood Insurance Program, of the Municipal Code of the City of San Ramon Municipal Code. Staff Report

Recommendation:  Adopt Ordinance No. 414.

 

8.4

Ordinance No. 415 – Adopting Chapter V, Secondary Dwelling Unit to Division D4, Standards for Specific Land Uses of Title D, Zoning Ordinance of the Municipal Code of the City of San Ramon. Staff Report

Recommendation:  Adopt Ordinance No. 415.

 

8.5

Minute Order No. 2009-15 – Recommending the Expenditure of $98,000 with LPS Tactical and Personal Security Supply for Police Services Equipment. Staff Report

Recommendation:  Adopt Minute Order No. 2009-15.

 

8.6

Minute Order No. 2009-16 – Accepting the Work by Quality Plus Construction for the Construction of the Glass House Interior Renovation Phase II Project (CIP 5419) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office. Staff Report

Recommendation:  Adopt Minute Order No. 2009-16.

 

8.7

Resolution No. 2009-064 – Approving a City Fraud Prevention Policy. Staff Report

Recommendation:  Adopt Resolution No. 2009-064.

 

8.8

Resolution No. 2009-065 – Authorizing Additional Expenditures in the Amount of $125,000 for a Total Not to Exceed Amount of $215,000 for Professional Convergence Solutions for Fiscal Year 2008-09 for Upgrading the City’s Telephone System and to Provide Additional On-Call Maintenance Services. Staff Report

Recommendation:  Adopt Resolution No. 2009-065.

 

8.9

Resolution No. 2009-066 – Abandoning a Certain Trail Easement at the Oaks/Circle E Ranch Development on Assessor’s Parcel Numbers 211-030-026 and 211-030-027 and Accepting an Offer of Certain Easements from the Owners of Assessor’s Parcel Numbers 211-030-026 and 211-030-027 and from the Owner of Assessor’s Parcel Number 211-160-024 and Accepting as Complete and for Maintenance Certain Trail Improvements by the City of San Ramon (The Oaks/Circle E Ranch Development, Subdivision 8013). Staff Report

Recommendation:  Adopt Resolution No. 2009-066.

 

8.10

Resolution No. 2009-067 – Authorizing the Mayor to Execute Amendment No. 2 to the Agreement with Azari Engineering, Inc. for Engineering Services for the Annual Pavement Management Program (CIPs 5397, 5402, 5409, 5449, 5512, and 5534) and for Parking Lots Pavement Maintenance Project (CIP 5438) for a Period between September 26, 2007 and
December 31, 2010 in an Amount Not to Exceed $627,800. Staff Report

Recommendation:  Adopt Resolution No. 2009-067.

 

8.11

Resolution No. 2009-068 – Authorizing the City Manager to Execute the California Department of Transportation Disadvantaged Business Enterprise Implementation Agreement. Staff Report

Recommendation:  Adopt Resolution No. 2009-068.

 

8.12

Resolution No. 2009-069 – Authorizing the Mayor to Execute Amendment No. 4 to the Existing Agreement with McNevin Cleaning Specialists, Inc. to Renew the Agreement for Carpet and Upholstery Cleaning Services in a Total Annual Amount Not To Exceed $66,195.
Staff Report

Recommendation:  Adopt Resolution No. 2009-069.

 

8.13

Resolution No. 2009-070 – Authorizing the Mayor to Execute Amendment No. 2 to the Existing Agreement with FloraTech Landscape Management, Inc. to Renew the Agreement for Turf Mowing Services in An Annual Agreement Amount Not To Exceed $282,677. Staff Report

Recommendation:  Adopt Resolution No. 2009-070.

 

8.14

Resolution No. 2009-071 – Authorizing the Mayor to Execute Amendment No. 3 to the Existing Agreement with Calsense to Renew the Agreement for the Centralized Irrigation System Upgrades Project (CIP 5404) in an Annual Agreement Amount Not To Exceed $112,500. Staff Report

Recommendation:  Adopt Resolution No. 2009-071.

9.

UNFINISHED BUSINESS

 

9.1

Public Hearing:  Resolution No. 2009-072 – Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2009-10 and Repealing Resolution No. 2008-91.
Staff report by Pat Perry, Central Services Division Manager. Staff Report

Recommendation:  Conduct Public Hearing; Adopt Resolution No. 2009-072.

 

9.2 Update on the TRAFFIX Program and Introduction of Aram Boyd, TRAFFIX Contract Program Manager, by Lisa Bobadilla, Transportation Division Manager.

10.

NEW BUSINESS

 

10.1

Public Hearing:  Introduction of Ordinance (next in line) – Adopting a Lodging Registration Ordinance for all Hotels and Motels in the City of San Ramon.
Staff report by Scott Holder, Police Chief. Staff Report

Recommendation:  Introduce Ordinance; Waive Reading; Conduct Public Hearing; Provide Direction to Staff.

11.

CITY MANAGER COMMENTS
No Council deliberation or decision is anticipated.

12.

CITY COUNCIL COMMENTS
No Council deliberation or decision is anticipated.

 

12.1

Councilmembers’ Reports and Comments.

 

12.2

Mayor’s Reports and Comments.

13.

CLOSED SESSION

CONVENE TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE §54957 TO EVALUATE THE POSITION OF CITY ATTORNEY

I hereby certify the attached public meeting notice was posted 72 hours prior to the noted meeting:

Pat Edwards signature

Dated:  April 24, 2009

 

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