San Ramon City Hall
2222 Camino Ramon

REGULAR MEETING – 7:00 P.M.

1.

CALL TO ORDER

2

ROLL CALL

3.

PLEDGE OF ALLEGIANCE

4.

ANNOUNCEMENTS

4.1

Changes and additions to the agenda.

4.2

Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.

Wednesday – February 23
4:00 P.M. - Policy Committee
6:30 P.M. - Economic Development Advisory Committee – Planning Conference Room

Thursday –  February 24
3:00 P.M. - Zoning Administrator
4:00 P.M. - Contra Costa County Hazardous Materials Commission – Concord

Tuesday – March 1
11:00 A.M. - Transportation Demand Management Advisory Committee – Transportation Conference
Room, 3180 Crow Canyon Place, Suite 145
7:00 P.M. - Planning Commission – Public Hearing on General Plan 2030 and the Climate Action Plan

Thursday – March 3
6:30 P.M. - Contra Costa Mayors’ Conference – Concord

Monday – March 7
3:00 P.M. - Southwest Area Transportation Committee – Orinda City Hall
4:00 P.M. - Senior Advisory Committee – Alcosta Senior and Community Center Park and Gardens, 9300 Alcosta Blvd.

5.

SPECIAL PRESENTATIONS

5.1

Recognition of James Eaneman for his Service on the Parks and Community Services Commission.  Presented by Mayor Wilson.

5.2

Introduction of Alex Weis, TRAFFIX Contract Program Manager by Lisa Bobadilla, Transportation Division Manager.

6.

CITY COUNCIL APPOINTMENTS

7.

APPROVAL OF MINUTES

7.1

Minutes of the February 8, 2011 special meeting. Minutes

7.2

Minutes of the February 8, 2011 regular meeting. Minutes

8.

CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

8.1

Register of Demands as presented by the City Treasurer (Period ending January 31, 2011). Staff Report

Recommendation:  Approve Register of Demands.

8.2

Minute Order No. 2011-02 – Accepting the Work by Galedrige Construction, Inc. for the Construction of the Annual Pavement Repair Stop Gap Project (CIP 5483) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office. Staff Report

Recommendation:  Adopt Minute Order No. 2011-02.

8.3

Minute Order No. 2011-03 – Accepting the Work by RP Engineering Contractors, Inc. for the Construction of the Annual Curb, Gutter and Sidewalk Repair Project (CIP 5450) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office. Staff Report

Recommendation:  Adopt Minute Order No. 2011-03.

8.4

Resolution No. 2011-019 – Approving the Final Parcel Map for Minor Subdivision MS 902-09 (Swenson Minor Subdivision) Located at 18884 Bollinger Canyon Road (Craig and Susanne Swenson) and Authorizing the Mayor to Execute the Deferred Improvement Agreement for Future Improvements to Bollinger Canyon Road. Staff Report

Recommendation:  Adopt Resolution No. 2011-019.

8.5

Resolution No. 2011-020 – Authorizing the Mayor to Execute an Amendment to the Existing Agreement with Consolidated Construction Management for Design, Construction and Completion of the San Ramon Police Headquarters in an Amount Not to Exceed $216,100; Execute an Amendment to the Contract Amendment with Sonitrol in an Amount Not to Exceed $44,000; Execute a Contract with Systems and Space, Inc. in an Amount Not to Exceed $265,000; and Execute a Contract with OM Workspace in an Amount Not to Exceed $161,000 for 2401 Crow Canyon Road (APN: 209-240-019). Staff Report

Recommendation:  Adopt Resolution No. 2011-020.

8.6

Resolution No. 2011-021 – Authorizing the Filing of a Grant Application with the State of California Department of Transportation for Allocation of Federal Transit Administration Section 5310 Vehicle Purchase Funds for Elderly and Disabled Individuals for the Current Funding Cycle and Authorizing the Parks and Community Services Director to Sign Documents on Behalf of the City. Staff Report

Recommendation:  Adopt Resolution No. 2011-021.

8.7

Resolution No. 2011-122 – Authorizing the Mayor to Execute an Agreement with Calsense for Centralized Irrigation Controller Upgrades (CIP No. 5404) in an Annual Amount Not To Exceed $132,000. Staff Report

Recommendation:  Adopt Resolution No. 2011-022.

8.8

Resolution No. 2011-023 – Approving an Employer-Employee Relations Policy. Staff Report

Recommendation:  Adopt Resolution No. 2011-023.

9.

UNFINISHED BUSINESS

10.

NEW BUSINESS

10.1

Arts Advisory Committee Annual Report.
Staff Report by Esther Lucas, Recreation Services Division Manager. Staff Report

Recommendation:  Receive Report.

10.2

Mid-Year Financial Review Report.
Resolution No. 2011-024 – Authorizing Mid-Year 2010-2011 Budget Adjustments.
Staff Report by Greg Rogers, Administrative Services Director. Staff Report

Recommendation:  Receive Report; Adopt Resolution No. 2011-024.

10.3

Presentation by the United States Army Corps of Engineers (USACE) and the East Bay Municipal Utility District (EBMUD) on the San Ramon Valley Recycled Water Project Phase 2B. Staff Report

Recommendation:  Receive Report.

11.

CITY MANAGER COMMENTS

No Council deliberation or decision is anticipated.

12.

PUBLIC COMMENT

At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed five minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

13.

CITY COUNCIL COMMENTS

No Council deliberation or decision is anticipated.

13.1

Councilmembers’ Reports and Comments.

13.2

Mayor’s Reports and Comments.

14.

CLOSED SESSION

14.1

CONVENE TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE §54957 TO EVALUATE THE POSITION OF CITY ATTORNEY.