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March 13, 2012

San Ramon City Hall
2222 Camino Ramon


REGULAR MEETING – 7:00 P.M.

Agenda Questions: Please call the City Clerk (925) 973-2539

Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 2222 Camino Ramon,
San Ramon during normal business hours and in the red binder at the Council meeting.

1.

CALL TO ORDER/ROLL CALL

2.

PLEDGE OF ALLEGIANCE

3.

ANNOUNCEMENTS

3.1

Changes and additions to the agenda.

3.2

Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.

Wednesday – March 14
6:30 P.M. - Economic Development Advisory Committee – 2401 Crow Canyon Road
7:00 P.M. - Parks and Community Services Commission

Thursday - March 15
6:30 P.M. - Transportation Advisory Committee – Transportation Conference Room, 2401 Crow Canyon Road
7:00 P.M. - Library Advisory Committee – San Ramon Library, 100 Marketplace

Friday – March 16
8:00 A.M. - San Ramon Valley Unified School District Liaison Meeting – 2401 Crow Canyon Road

Monday – March 19
11:30 A.M. - Transportation Demand Management Advisory Committee – Transportation Conference Room, 2401 Crow Canyon Road

Tuesday – March 20
6:30 P.M. - Teen Council –Dougherty Station Community Center, 17011 Bollinger Canyon Rd.
7:00 P.M. - Planning Commission - Cancelled

Wednesday – March 21
7:30 P.M. - Arts Advisory Committee – Dougherty Station Community Center, West Meeting Room

Thursday – March 22
3:30 P.M. - Zoning Administrator - Cancelled
6:30 P.M. - East Bay Division League of California Cities – Lafayette
7:00 P.M. - Housing Advisory Committee – 2401 Crow Canyon Road

Friday – March 23
2:00 P.M. - Policy Committee – Main City Hall Conference Room

Monday – March 26
4:00 P.M. - Finance Committee – Main City Hall Conference Room
7:00 P.M. - Town Hall Meeting – San Ramon Community Center – 12501 Alcosta Blvd

4.

SPECIAL PRESENTATIONS

4.1

Proclamation Declaring March 2012 as Prescription Drug Abuse Awareness Month.  Presented to April Rovero, Founder/President of the National Coalition Against Prescription Drug Abuse by Mayor Clarkson.

5.

PUBLIC COMMENT

Members of the audience are encouraged to address the City Council on any non-agenda item.  However, no Council action can be taken at this meeting on issues raised during Public Comment.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

For the first round of Public Comment on non-agenda items, the first five people to submit Public Comment cards to the City Clerk will have three minutes to address the Council on matters not on the agenda.  The Public Comment cards must be submitted to the City Clerk prior to the commencement of the meeting.  Any additional Public Commenters will be accommodated later in the meeting.

6.

CITY COUNCIL APPOINTMENTS

7.

APPROVAL OF MINUTES

7.1

Minutes of the February 14, 2012 regular meeting. Minutes

7.2

Minutes of the February 28, 2012 special meeting. Minutes

7.3

Minutes of the February 28, 2012 regular meeting. Minutes

8.

CONSENT CALENDAR

Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

8.1

Minute Order No. 2012-004 – Ratifying the Bylaw Amendments to the City Advisory Committees. Staff Report

Recommendation:  Adopt Minute Order No. 2012-004.

8.2

Minute Order No. 2012-005 – Accepting the Work by G. Bortolotto & Company, Inc. for the Construction of the Annual Pavement Management Project (CIP 5470) and Parking Lot Pavement Maintenance Project (CIP 5438) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office. Staff Report

Recommendation:  Adopt Minute Order No. 2012-005.

8.3

Minute Order No. 2012-006 – Accepting the Work by Galedrige Construction, Inc. for the Construction of the Annual Pavement Repair Stop Gap Project (CIP 5484) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office. Staff Report

Recommendation:  Adopt Minute Order No. 2012-006

8.4

Minute Order No. 2012-007 – Accepting the Work by Drill Tech Drilling & Shoring, Inc. for the Construction of the Bollinger Creek Culvert Repair and Relining Project (CIP 5520) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office. Staff Report

Recommendation:  Adopt Minute Order No. 2012-007.

8.5

Resolution No. 2012-018 – Authorizing the Execution of a Cooperation Agreement with the San Ramon Housing Authority. Staff Report

Recommendation:  Adopt Resolution No. 2012-018.

8.6

Resolution No. 2012-019 – Approving a Memorandum of Understanding Concerning the Town of Danville’s Access to San Ramon’s Highway Advisory Radio and Emergency Broadcast System Station License. Staff Report

Recommendation:  Adopt Resolution No. 2012-019.

8.7

Resolution No. 2012-020 – Adopting a Policy for Citywide Emergency Management. Staff Report

Recommendation:  Adopt Resolution No. 2012-020.

8.8

Resolution No. 2012-021 – Adopting the City of San Ramon’s 2012 Emergency Operations Plan. Staff Report

Recommendation:  Adopt Resolution No. 2012-021.

8.9

Resolution No. 2012-022 – Adopting the Policy for Designating and Appointing Standby Officers for Members of the City Council and the City Manager in the Event of an Emergency. Staff Report

Resolution No. 2012-023 – Repealing Resolution No. 2008-134 and Designating and Appointing Standby Officers for the Members of the City Council and the City Manager in the Event of an Emergency.Staff Report

Recommendation:  Adopt Resolution No. 2012-022 and No. 2012-023.

8.10

Resolution No. 2012-024 – Approving a Hiring Freeze Guideline Policy. Staff Report

Recommendation:  Adopt Resolution No. 2012-024.

8.11

Resolution No. 2012-025 – Approving a Public Information Officer Class Specification under the Senior Administrative Analyst Classification. Staff Report

Recommendation:  Adopt Resolution No. 2012-025.

9.

UNFINISHED BUSINESS

10.

NEW BUSINESS

10.1

Annual Report of Transportation Demand Management Advisory Committee.
Staff Report by Darlene Amaral, Transportation Analyst. Staff Report

Recommendation:  Receive Report.

10.2

Public Hearing:  Introduction of Ordinance No. (next in line) – Adopting Updates to the Emergency Management Ordinance.
Staff Report by Ray Riordan, Emergency Program Manager. Staff Report

Recommendation:  Introduce Ordinance; Waive Reading and Read by Title Only; Conduct Public Hearing; Continue Ordinance to March 27, 2012.

10.3

Minute Order No. 2012-008 – Accepting the Work by Rhythm Engineering for Design and Construction of the Crow Canyon Road Corridor and Bollinger Canyon Road Corridor Traffic Signal System Upgrade Project (CIP 5457) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.
Staff Report by Mike Talley, Traffic Engineer. Staff Report

Recommendation:  Adopt Minute Order No. 2012-008.

11.

CITY MANAGER COMMENTS

No Council deliberation or decision is anticipated.

12.

PUBLIC COMMENT

At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed three minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

13.

CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

No Council deliberation or decision is anticipated.

14.

CLOSED SESSION

14.1

Pursuant to Government Code §54957 to meet with the City Council’s Labor Negotiators: Marc Fontes, Eva Phelps, Toni Renault, and Greg Rogers concerning Negotiations with SEIU Local 1021.

14.2

Pursuant to Government Code § 54956.8 to meet with the City Council’s Real Property Negotiators Karen McNamara and Greg Rogers Regarding a Portion of APN: 222-270-021 and APN: 222-270-029.

15.

ADJOURNMENT

 

I hereby certify the attached public meeting notice was posted 48 hours prior to the noted meeting:
Pat Edwards signature

Dated: March 9, 2012


This Agenda is posted in accordance with Government Code Section 54954.2(a).
NOTE:  This meeting is being held in a wheelchair accessible location. 
To request a disability-related accommodation(s) to participate in the meeting,
please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539.

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2226 Camino Ramon, San Ramon, CA 94583 | Map | Phone (925) 973-2530 | Fax (925) 866-0547