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May 28, 2013

San Ramon City Hall
2222 Camino Ramon

CLOSED SESSION AT 5:00 P.M.
REGULAR MEETING - 7:00 P.M.

Agenda Questions: Please call the City Clerk (925) 973-2539

Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 2222 Camino Ramon,
San Ramon during normal business hours and in the red binder at the Council meeting.

1.

CALL TO ORDER/ROLL CALL/ CONVENE TO CLOSED SESSION

 

1.1

Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Karen McNamara, Eva Phelps, Toni Renault, and Bob Saxe concerning Negotiations with the San Ramon Police Officers Association.

 
1.2
Pursuant to Government Code § 54957.6 to meet with the City Council’s Labor Negotiators: Scott Holder, Eva Phelps, and Toni Renault Concerning Negotiations with SEIU Local 1021.

2.

PLEDGE OF ALLEGIANCE

3.

ANNOUNCEMENTS

 

3.1

Changes and additions to the agenda.

 

3.2

Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.

 

Sunday – May 26 and Monday – May 27– Art and Wind Festival – Central Park

 

Monday – May 27City Offices Closed

 

Monday – June 3
4:00 P.M. - Senior Advisory Committee – Alcosta Senior and Community Center Park and Gardens, 9300 Alcosta Blvd.

 

Tuesday – June 4
7:00 P.M. - Planning Commission

 

Thursday – June 6
6:30 P.M. - Contra Costa Mayors’ Conference – Antioch

 

Monday – June 10
4:00 P.M. - Finance Committee – City Hall Main Conference Room

4.

SPECIAL PRESENTATIONS

 

4.1

Recognition of Maekhila Koppikar, 2012/13 Parks and Community Services Commission Student Commissioner.  Presented by Dominique Yancey, Parks and Community Services Commission Chair.

 

4.2

Proclamation Designating June 1-7, 2013 as National Cardiopulmonary Resuscitation and Automated External Defibrillator Awareness Week and Commitment to a HeartSafe Community.  Presented by Mayor Clarkson to Ray Riordan, Emergency Preparedness Manager.

 

4.3

Recognition of Ray Riordan, Emergency Preparedness Manager, as Employee of the Month for May 2013.  Presented by Police Chief Scott Holder. 

5.

PUBLIC COMMENT

Members of the audience are encouraged to address the City Council on any non-agenda item.  However, no Council action can be taken at this meeting on issues raised during Public Comment.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

For the first round of Public Comment on non-agenda items, the first five people to submit Public Comment cards to the City Clerk will have three minutes to address the Council on matters not on the agenda.  The Public Comment cards must be submitted to the City Clerk prior to the commencement of the meeting.  Any additional Public Commenters will be accommodated later in the meeting.

6.

CITY COUNCIL APPOINTMENTS

 

6.1

Minute Order No. 2013-017 – Confirming Linda Mannina’s Appointment to the Contra Costa Transportation Authority Citizens Advisory Committee. Staff Report

7.

APPROVAL OF MINUTES

 

7.1

Minutes of the April 23, 2013 regular meeting. Minutes

 

7.2

Minutes of the May 14, 2013 regular meeting. Minutes

 

7.3

Minutes of the May 20, 2013 special meeting. Minutes

8.

CONSENT CALENDAR

Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

 

8.1

Register of Demands as Presented by the City Treasurer (Period ending
April 30, 2013). Staff Report

Recommendation:  Approve Register of Demands.

 

8.2

Minute Order No. 2013-018 – Accepting the Work by Pleasanton Engineering Contractors, Inc. for the Fountain Vault Davit Arm Installation Project (Part of CIP No. 5478) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office. Staff Report

Recommendation:  Adopt Minute Order No. 2013-018.

 

8.3

Minute Order No. 2013-019 – Accepting the Work by California Waters for the West Branch Step Fountain Waterproofing (Part of CIP No. 5478) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office. Staff Report

Recommendation:  Adopt Minute Order No. 2013-019.

 

8.4

Resolution No. 2013-041 – Accepting Certain Landscape Dedications and Landscape Improvements for Maintenance in Subdivision 9144 (Windemere BLC Land Development Co., LLC). Staff Report

Recommendation:  Adopt Resolution No. 2013-041.

 

8.5

Resolution No. 2013-042 – Authorizing the Mayor to Execute an Agreement with MCK Services Inc. for the Construction of the Bollinger Canyon Road Widening – Pavement Rehabilitation Phase (CIP 5324) and Crow Canyon Road Pavement Rehabilitation Project (CIP 5561) in an Amount Not to Exceed $2,749,999. Staff Report

Recommendation:  Adopt Resolution No. 2013-042.

 

8.6

Resolution No. 2013-043 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with ENGEO, Inc. for Materials Testing and Construction Inspection Services for a Time Extension from January 1, 2014 to December 31, 2014. Staff Report

Recommendation:  Adopt Resolution No. 2013-043.

 

8.7

Resolution No. 2013-044 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Azari Engineering, Inc. for Surveying and Miscellaneous Civil Engineering Consulting Services for a Time Extension from January 1, 2014 to December 31, 2014 and in an Additional Amount Not to Exceed $300,000.

Resolution No. 2013-045 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Ruggeri-Jensen-Azar for Surveying and Miscellaneous Civil Engineering Consulting Services for a Time Extension from January 1, 2014 to December 31, 2014 and in an Additional Amount Not to Exceed $300,000.

Resolution No. 2013-046 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with URS Corporation for Surveying and Miscellaneous Civil Engineering Consulting Services for a Time Extension from January 1, 2014 to December 31, 2014 and in an Additional Amount Not to Exceed $300,000.
Staff Report

Recommendation:  Adopt Resolution Nos. 2013-044, 2013-045, and 2013-046.

 

8.8

Resolution No. 2013-047 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with ENGEO, Inc. for Geotechnical Engineering Consulting Services for a Time Extension from January 1, 2014 to December 31, 2014.

Resolution No. 2013-048 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Cal Engineering & Geology, Inc. for Geotechnical Engineering Consulting Services for a Time Extension from January 1, 2014 to December 31, 2014.
Staff Report

Recommendation:  Adopt Resolution Nos. 2013-047 and 2013-048.

 

8.9

Resolution No. 2013-049 – Adopting an Updated Policy for Citywide Emergency Management. Staff Report

Recommendation:  Adopt Resolution No. 2013-049.

 

8.10

Resolution No. 2013-050 – Renewing an Agreement with the American Red Cross for the Use of City of San Ramon Facilities as Emergency Shelters During Declared Emergencies. Staff Report

Recommendation:  Adopt Resolution No. 2013-050.

 

8.11

Resolution No. 2013-051 – Reaffirming the City of San Ramon’s Involvement in the San Ramon Valley Emergency Preparedness Citizen Corps Council and Supporting the Inclusion of Contra Costa County as a Contributing Member. Staff Report

Recommendation:  Adopt Resolution No. 2013-051.

 

8.12

Resolution No. 2013-052 – Approving the Landscaping & Lighting District No. 1984-1 Engineer's Report for Fiscal Year 2013/14; Adopting a Resolution of Intention to Levy and Collect Assessments for Fiscal Year 2013/14; and Setting a Public Hearing for June 11, 2013. Staff Report

Recommendation:  Adopt Resolution No. 2013-052.

9.

UNFINISHED BUSINESS

 

9.1

Resolution No. 2013-053 – Submitting a Proposition to the Voters at the November 5, 2013 Regular Municipal Election to Amend the San Ramon Municipal Code Section A3-1 of Chapter I of Division A3 of Title A to
Change the General Municipal Election Date from Odd Years to Even Years and to Extend the Terms of the Mayor and City Councilmembers by One Year to Accomplish That Change.

Resolution No. 2013-054 – Submitting a Council Initiated Charter Amendment to the Voters at the Regular Municipal Election on November 5, 2013.
Staff Report by Robert Saxe, Interim City Attorney.
Staff Report

Recommendation:  Adopt Resolution Nos. 2013-053 and 2013-054.

10.

NEW BUSINESS

 

10.1

Teen Council Annual Report.
Staff Report by Esther Lucas, Division Manager. Staff Report

Recommendation:  Receive Report.        

 

 

10.2

Oral Report:  Introduction of Elaine Schroth, new TRAFFIX Program Manager, and Update on Measure J Traffic Congestion Relief Agency - TRAFFIX Program.
Introduction by Lisa Bobadilla, Transportation Division Manager.

Recommendation:  Receive Report.        

 

 

10.3

Public Hearing:  Introduction of Ordinance (next in line) – Updates to the City of San Ramon’s Emergency Management Ordinance.
Staff Report by Ray Riordan, Emergency Preparedness Manager. Staff Report

Recommendation:  Introduce Ordinance; Waive Reading and Read by Title Only; Conduct Public Hearing; Set June 11, 2013 for adoption.

 

 

10.4

Informational Report:  Mixed Use Development
Staff Report by Phil Wong, Planning/Community Development Director. Staff Report

Recommendation:  Receive Report.

 

11.

CITY MANAGER COMMENTS

12.

PUBLIC COMMENT
At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed three minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

13.

CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

14.

ADJOURNMENT

I hereby certify the attached public meeting notice was posted 72 hours prior to the noted meeting:

 

Pat Edwards signature

Dated: May 23, 2013

 

This Agenda is posted in accordance with Government Code Section 54954.2(a).
NOTE:  This meeting is being held in a wheelchair accessible location. 
To request a disability-related accommodation(s) to participate in the meeting,
please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539.

* * * * *

Information for public participation at Council meetings,
including the time limits for addressing the Council, is provided on the agenda. 
Please complete the Speaker Card (“Request to Address the City Council”)
located at the back of the Council Chamber. 
If you have any questions, please contact the City Clerk prior to the meeting.

* * * * *

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(Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. 
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