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November 26, 2013

San Ramon City Hall
2222 Camino Ramon


REGULAR MEETING – 7:00 P.M.

Agenda Questions: Please call the City Clerk (925) 973-2539

Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 2226 Camino Ramon,
San Ramon during normal business hours and in the red binder at the Council meeting.

1.

CALL TO ORDER/ROLL CALL

2.

PLEDGE OF ALLEGIANCE

3.

ANNOUNCEMENTS

 

3.1

Changes and additions to the agenda.

 

3.2

Boards, Committee and Commission meetings.  All meetings are held in City Hall unless otherwise noted.

 

Thursday – November 28 – City Offices Closed

 

Friday – November 29 – City Offices Closed

 

Monday – December 2
4:00 P.M. - Senior Advisory Committee – Alcosta Senior and Community Center Park and Gardens, 9300 Alcosta Blvd.

 

Tuesday – December 3
7:00 P.M. - Planning Commission

 

Thursday – December 5
6:30 P.M. - Contra Costa Mayors’ Conference – Pittsburg

 

Monday – December 9
4:00 P.M. - Finance Committee – Main City Hall Conference Room – 2226 Camino Ramon

4.

CONSENT CALENDAR

Consent Calendar items are considered routine and are acted upon by the City Council with a single action.  Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

 

4.1

Register of Demands as Presented by the City Treasurer (Period ending October 31, 2013). Staff Report

Recommendation:  Approve Register of Demands.

 

4.2A

Ordinance No. 439 – Repealing and Replacing Chapter I California Building Code of Title C, Division C1 of the City of San Ramon Municipal Code. Staff Report

Recommendation:  Adopt Ordinance No. 439.

 

4.2B

Ordinance No. 440 – Adopting by Reference the California Mechanical Code of 2013 Subject to Certain Modifications. Staff Report

Recommendation:  Adopt Ordinance No. 440.

 

4.2C

Ordinance No. 441 – Adopting by Reference the California Plumbing Code of 2013 Subject to Certain Modifications. Staff Report

Recommendation:  Adopt Ordinance No. 441.

 

4.2D

Ordinance No. 442 – Adopting by Reference the California Electrical Code of 2013 Subject to Certain Modifications. Staff Report

Recommendation:  Adopt Ordinance No. 442.

 

4.2E

Ordinance No. 443 – Repealing Chapter V, Division C1 (Uniform Solar Energy Code) and Adopting by Reference the California Residential Code of 2013 Subject to Certain Modifications. Staff Report

Recommendation:  Adopt Ordinance No. 443.

 

4.2F

Ordinance No. 444 – Repealing Chapter VIII, Division C1 (Uniform Sign Code), and Adopting by Reference the California Green Building Standards Code of 2013 Subject to Certain Modifications. Staff Report

Recommendation:  Adopt Ordinance No. 444.

 

4.3

Resolution No. 2013-104 – Authorizing the Mayor to Execute an Agreement with the Successor Agency to the San Ramon Redevelopment Agency to Ratify, Validate and Reenter the Cooperation Agreement Between the City of San Ramon and the Former San Ramon Redevelopment Agency Entered into on December 8, 1992. Staff Report

Recommendation:  Adopt Resolution No. 2013-104.

 

4.4

Resolution No. 2013-105 – Designating a Board Member and an Alternative Board Member to the Municipal Pooling Authority of Northern California, and Authorizing the Administrative Services Director to Act on Claims (Government Code Section 935.4). Staff Report

Recommendation:  Adopt Resolution No. 2013-105.

 

4.5A

Resolution No. 2013-106 – Authorizing the Mayor to Execute an Agreement with Azari Engineering, Inc. for Engineering Design Services for Annual Pavement Management Programs (CIPs 5536, 5543, and 5553) for a Period between November 27, 2013 and December 31, 2016 in an Amount Not to Exceed $500,000. Staff Report

Recommendation:  Adopt Resolution No. 2013-106.

 

4.5B

Resolution No. 2013-107 – Authorizing the Mayor to Execute an Agreement with CSG Consultants, Inc. for Engineering Design Services for Annual Pavement Management Programs (CIPs 5536, 5543, and 5553) for a Period between November 27, 2013 and December 31, 2016 in an Amount Not to Exceed $250,000. Staff Report

Recommendation:  Adopt Resolution No. 2013-107.

 

4.5C

Resolution No. 2013-108 – Authorizing the Mayor to Execute an Agreement with Nichols Consulting Engineers, Chtd. for Engineering Design Services for Annual Pavement Management Programs (CIPs 5536, 5543, and 5553) for a Period between November 27, 2013 and December 31, 2016 in an Amount Not to Exceed $250,000. Staff Report

Recommendation:  Adopt Resolution No. 2013-108.

 

4.6

Resolution No. 2013-109 – Rejecting the Bids Received for the Construction of the Central Park Meadow Fountain Repair and Renovation Project (CIP 5562), and Authorizing Staff to Split the Project into two Phases and Proceed with Phase I of the Renovation Project (CIP 5562). Staff Report

Recommendation:  Adopt Resolution No. 2013-109.

 

4.7

Resolution No. 2013-110 – Authorizing the Mayor to Execute Amendment
No. 1 to the Agreement with Contract Sweeping Services for Street Sweeping Services in a Total Annual Amount Not To Exceed $221,725 and Authorizing Staff to Enter Into Subsequent Amendments for a Cumulative Five-Year Agreement Total Not to Exceed $1,300,000. Staff Report

Recommendation:  Adopt Resolution No. 2013-110.

 

4.8

Resolution No. 2013-111 – Authorizing the Mayor to Execute Amendment
No. 1 to the Agreement with Valley Crest for Landscape Maintenance Services in a Total Amount Not To Exceed $950,000 and a Cumulative Two-Year Agreement Total Not to Exceed $1,000,000. Staff Report

Recommendation:  Adopt Resolution No. 2013-111.

 

4.9

Resolution No. 2013-112 – Authorizing an Increase to the Construction Contingency in the Amount of $41,648, from $19,500 to $61,148, for the Construction of the San Ramon Olympic Pool Gas Chlorine Conversion Project (CIP 5565), for a Total Contract Amount Not to Exceed $256,148; and an Additional Appropriation of $10,000 from the Building Maintenance Reserve Fund to CIP 5565, for a total Project Budget of $310,000. Staff Report

Recommendation:  Adopt Resolution No. 2013-112.

5.

SPECIAL PRESENTATIONS

 

5.1

Recognition of Office Specialist Penny McCreary on Her Retirement from the City of San Ramon.  Presentation by Interim City Attorney Bob Saxe.

6.

PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item.  However, no Council action can be taken at this meeting on issues raised during Public Comment.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

For the first round of Public Comment on non-agenda items, the first five people to submit Public Comment cards to the City Clerk will have three minutes to address the Council on matters not on the agenda.  The Public Comment cards must be submitted to the City Clerk prior to the commencement of the meeting.  Any additional Public Commenters will be accommodated later in the meeting.

7.

DEFERRED CONSENT  ITEMS

8.

CITY COUNCIL APPOINTMENTS

9.

APPROVAL OF MINUTES

 

9.1

Minutes of the November 12, 2013 regular meeting. Minutes

10.

UNFINISHED BUSINESS

11.

NEW BUSINESS

 

11.1

Senior Advisory Committee Annual Report.
Staff Report by Division Manager Esther Lucas. Staff Report

Recommendation:  Receive Report.

 

 

11.2

Transportation Advisory Committee Annual Report.
Staff Report by Division Manager Lisa Bobadilla. Staff Report

Recommendation:  Receive Report.

 

 

11.3

Oral Report:  Update on the City’s Social Media/Communications Program.
Staff Report by Interim Parks and Community Services Director Karen McNamara.

Recommendation:  Receive Report.

 

 

11.4

Presentation: Marin Energy Authority - Community Choice Aggregation.
Introduction by Senior Planner Lauren Barr. Staff Report

Recommendation:  Receive Report.

 

 

11.5

Public Hearing:  Introduction of Ordinance (next in line) – Amending Title A, Division A7, Chapter I, Section A7-6 of the Municipal Code Relating to Design-Build Public Works Contracts.
Staff Report by Interim City Attorney Bob Saxe. Staff Report

Recommendation:  Introduce Ordinance; Waive Reading and Read by Title Only; Conduct Public Hearing; Set December 10, 2013 for adoption.

 

12.

CITY MANAGER COMMENTS

 

12.1

Update:  City Hall Construction Project.

 

12.2

Consideration of Cancelling the December 24, 2013 Council Meeting.

13.

PUBLIC COMMENT
At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment.  Comments should not exceed three minutes.  Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting.  Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

14.

CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

15.

ADJOURNMENT

I hereby certify the attached public meeting notice was posted 72 hours prior to the noted meeting:

Pat Edwards signature

Dated: November 22, 2013

 

This Agenda is posted in accordance with Government Code Section 54954.2(a).
NOTE:  This meeting is being held in a wheelchair accessible location. 
To request a disability-related accommodation(s) to participate in the meeting,
please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539.

* * * * *

Information for public participation at Council meetings,
including the time limits for addressing the Council, is provided on the agenda. 
Please complete the Speaker Card (“Request to Address the City Council”)
located at the back of the Council Chamber. 
If you have any questions, please contact the City Clerk prior to the meeting.

* * * * *

Regular City Council meetings are broadcast on Contra Costa Television (CCTV)
(Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. 
Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
Regular City Council meetings may also be viewed on the City’s website at www.sanramon.ca.gov/councilagenda/aghistory
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