MINUTES OF THE
August 26, 2008
A regular meeting of the City Council of the City of San Ramon was held August 26, 2008 at 7:08 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT: Councilmembers Hudson and Rowley, Vice Mayor Livingstone, and Mayor Wilson
ABSENT: Councilmember Perkins
STAFF PRESENT: City Manager Herb Moniz, City Attorney Byron Athan, Police Chief Scott Holder, Parks and Community Services Director Jeff Eorio, Engineering Services Director Joye Fukuda, Housing Programs Manager Brooke Littman, Transportation Specialist PJ Dhoot, and City Clerk Patricia Edwards.
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PLEDGE OF ALLEGIANCE
Matthew Lucas, Parks and Community Services Commission Student Member 2007/08, led those in attendance in the pledge of allegiance.
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The City Clerk noted that there were no changes or additions to the agenda. The Committee and Commission meetings are listed on the August 26, 2008 agenda.
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(#4.1) Recognition of Matthew Lucas, Parks and Community Services Commission Student Member 2007/08. Presented by Mayor Wilson and David Ernest, Chair of the Parks and Community Services Commission.
David Ernest, Chair of the Parks and Community Services Commission, introduced Matt Lucas. He praised Mr. Lucas as an exemplary Student Commissioner for his insightful contributions to the Commission and for leading an outstanding Teen Council. Parks and Community Services Director Jeff Eorio said that the City was very fortunate that the Council selects the best and brightest young people to serve on the Parks Commission who represent the teen community. He said that the Council is very proud of Mr. Lucas and thanked him for his commitment to teen programs and activities in San Ramon. He wished Mr. Lucas well on his future endeavors. Mr. Lucas thanked the City Council, the Parks Commissioners, the Teen Council and his parents for this great opportunity.
(#4.2) Presentation on Measure WW: Extension of Regional Open Space, Wildlife, Shoreline and Parks Bond. Presented by Beverly Lane, Director, Ward 6. East Bay Regional Park District.
Beverly Lane, Ward 6 Director, presented the report. Measure WW is an extension of Measure AA that helped preserve 34,000 acres of open space, develop over 100 miles of new trails, and fund local parks and recreation projects. She stated that 25% of the Measure WW bond revenue will fund local parks based on population per capita and 75% of the revenue is allocated to regional park acquisitions and major development. Measure WW is a $500 million bond issue. Based on San Ramon’s population, the City could receive approximately $2.7 million if the bond passes.
Cm. Hudson asked if the reauthorization would be for 20 years. Ms. Lane responded that it is. He questioned the plans for campaign signs. Vice Mayor Livingstone asked if this tax is a continuation of the existing tax and the cost for the average household. Ms. Lane stated that the cost is approximately $10 or less per $100,000 of assessed value per year. This is the same formula as the one currently used. Additional information is available at www.ebparks.org or www.yesforparks.org.
(#4.3) Recognition of Dick Vesperman for his Service to the City on the Contra Costa Mosquito and Vector Control District. Presented by Mayor Wilson.
Mayor Wilson presented Mr. Vesperman with a City pin and a certificate recognizing and thanking him for his 16 years of service to the City. Mr. Vesperman stated that it was a privilege to serve the City and that he appreciated the opportunity to serve. He added that it is important to recognize the citizens of San Ramon who take care of their yards and pools thereby keeping the mosquito problem under control.
(#4.4) Recognition of Theresa Peterson, Associate Engineer, as Employee of the Month for August 2008.
Engineering Services Director Joye Fukuda recognized Ms. Peterson for her efforts to secure grants for San Ramon. Some of these include: $980,000 for the refuge lane and construction of San Ramon Valley Boulevard at Montevideo, $288,000 for signal modification at Alcosta and Davona; $785,000 for adaptive traffic signals at Bollinger Canyon Road and Crow Canyon Road. Applications are pending for an additional $389,000 in grants. Mayor Wilson remarked that Ms. Peterson’s efforts are an example of San Ramon’s exemplary employees. He congratulated her and presented her with a certificate and a gold star. Ms. Peterson thanked the Council for this recognition.
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CITY COUNCIL APPOINTMENTS
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APPROVAL OF MINUTES
Because a quorum was not available to approve the August 12, 2008 minutes, Vice Mayor Livingstone moved that approval of the minutes be tabled to the September 9, 2008 meeting. Cm. Hudson seconded the motion and the motion passed 4-0. Cm. Perkins was absent.
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Item #8.9 was pulled for public comment.
(#8.1) Register of Demands as presented by the City Treasurer (Period ending July 31, 2008).
(#8.2) Minute Order No. 2008-16 – Authorizing the Annual Funding for TV30 Tri-Valley Community Television for Fiscal Year 2008/09 in an Amount Not to Exceed $110,120.
(#8.3) Resolution No. 2008-164 – Authorizing the Mayor to Execute Amendment No. 5 to the Agreement with Anastas Consulting for Project Management Services in an Amount Not to Exceed $10,000 and for a Time Extension from October 1, 2008 to December 31, 2008.
(#8.4) Resolution No. 2008-165 – Accepting Certain Roadway and Storm Drain Dedications and Improvements in RA 1130 (Ashwell Lane and Millstream Lane) for Maintenance (Windemere BLC, Land Development Company, LLC).
(#8.5) Resolution No. 2008-166 – Accepting Certain Landscape Dedications and Certain Landscape Improvements in RA 1130 (Ashwell Lane and Millstream Lane) for Maintenance (Windemere BLC, Land Development Company, LLC).
(#8.6) Resolution No. 2008-167 – Repealing Resolution 2008-110 and Amending the Parking Restrictions Master Street List by Adding Parking Restrictions in Various Areas of San Ramon per Title B, Division B-8.
(#8.7) Resolution No. 2008-168 – Authorizing the Expenditure of $206,250 to the San Ramon Valley Fire Protection District for Fuel for Police Services Vehicles.
(#8.8) Resolution No. 2008-169 – Authorizing the Expenditure of $77,250 to the State of California Department of Justice for Live Scan Fingerprinting Fees.
Vice Mayor Livingstone’s motion to approve consent calendar items 8.1 through 8.8 was seconded by Cm. Hudson and passed 4-0. Cm. Perkins was absent.
(#8.9) Resolution No. 2008-170 – Appointing David J. Larsen, Esq., Hearing Officer on Behalf of the City Council and City Manager.
City Attorney Byron Athan provided the staff report. The Municipal Code of the City San Ramon specifies a procedure for appeals of certain specified administrative actions of the City officers and employees. The Hearing Officer will be independent of the City Attorney’s office and appointed for one year. The City Manager would continue to hear those appeals assigned to him in the Municipal Code.
Mayor Wilson opened the public comment.
Roz Rogoff, resident, requested an explanation of the process. She asked if the Hearing Officer would be assigned to hear appeals of Planning Commission decisions. Mr. Athan explained that the Hearing Officer is designated to hear administrative appeals on an ad hoc basis and that this would not affect the Municipal Code specified hearing process.
Mayor Wilson closed the public comment.
Mayor Wilson requested that staff provide a quarterly report to the Finance Committee regarding the cost for this service. Vice Mayor Livingstone asked if the Hearing Officer billed the City on an hourly basis. Mr. Athan responded that this is correct.
Vice Mayor Livingstone’s motion to approve consent calendar item 8.9 was seconded by Cm. Rowley and passed 4-0. Cm. Perkins was absent. Mayor Wilson repeated his request that quarterly expense reports be provided to the Finance Committee.
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(#9.1) Resolution No. 2008-163 – A Joint Resolution of the City of San Ramon and the San Ramon Redevelopment Agency Declaring that the Agreement Dated March 16, 1992 Between the City of San Ramon and the San Ramon Redevelopment Agency Regarding Use of the Property at 2231 Omega Road (Recycling Center – APN: 208-451-002) is Terminated.
Housing Programs Manager Brooke Littman provided the report. Staff is in the process of issuing a Request for Qualifications to select a developer for the development of the parcels located at 2231 and 2239 Omega Road as an affordable housing mixed use site. There were no questions from the Council.
Mayor Wilson opened the public comment. The City Clerk noted that the City received a fax from the Northern California Recycling Association objecting to the closure of the Recycling Center.
Donna Kerger, resident, remarked that she is disappointed that the City is closing the Center without establishing a replacement site. She stated that the concessions from Valley Waste Management do not replace the service provided by the Recycling Center. She remarked that it was an imposition to store recycling items for periodic large pick-ups. She suggested that the Council explore some of the areas within the City’s scope that nearby cities might be willing to participate in locating an alternate site.
Cm. Hudson responded that the City continues to look for a new site. He added that the Council is taking this action to comply with the General Plan mandate that required the Crow Canyon Specific Plan.
Brian Mathews, City business and property owner, expressed astonishment that the City has not found an alternate site to this key piece of the City’s infrastructure. It is very difficult to recycle the types of items which were accepted by the Recycling Center and by Goodwill. He feels that it is irresponsible for the Council to remove this City resource. He added that the expanded curbside pick-up is an inadequate response. He believes that the CEQA analysis is inadequate regarding traffic and green house gases. He objects to the mix of residential housing in an industrial area. He encouraged the Council to investigate other alternatives.
Cm. Rowley expressed satisfaction with the recycling options presented by Valley Waste Management. She added that the Council is looking for another site.
Cm. Hudson noted that the City did comply with CEQA requirements. San Ramon meets or exceeds the norm for recycling. San Ramon will meet the requirements of AB 32 through the alternatives that are available. He added the San Ramon would probably participate in a regional recycling center if one became available in the Tri-Valley.
Vice Mayor Livingstone stated that the Recycling Center was established as a temporary use in a Redevelopment area and the temporary use is over. It is important to see the building potential for the area. This will bring in Redevelopment funds which benefit the City. Although there is value to the Recycling Center, there is a better use for the land as Redevelopment property which will generate property taxes for the City.
Mayor Wilson reiterated that the Council is following the General Plan.
Cm. Hudson’s motion to adopt Resolution No. 2008-163 was seconded by Vice Mayor Livingstone and passed 4-0. Cm. Perkins was absent.
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(#10.1) Safe Routes to School Annual Report.
The staff report was presented by PJ Dhoot, Transportation Specialist. She provided an overview of the Program’s goals and objectives and the emphasis on the ‘3 E’s – engineering, education and enforcement’. Eleven schools in San Ramon now participate in the Program. Staff provided an in depth analysis at each school site and provided site specific recommendations. Recommendations included: alterations to the school driveway, installation of red curbs, crossing guard warrant analysis, installation of signage, installation of fencing, extension of pedestrian walk signal, installation of "No U Turn" signs, installation of crosswalk and pedestrian warning signage, installation of sign and curb marking for loading zones, promotion and use of alternative drop off and pick up areas, alteration of school crosswalk, extension of school sidewalk, evaluation of in-roadway lighted crosswalk, continued use of school newsletter, and the continued enforcement of parking restrictions, turning movements, pedestrian’s right of way and traffic control devices at all school site. She explained the Safe Walking Routes Program and reviewed the Bike to School Week activities. The report will be presented to the San Ramon Valley Unified School District in October.
Cm. Hudson commented that it was an excellent report and requested that staff be aware of items that might require financing. He recommended that a need exists for a program which would teach children how to use a bicycle. In the 2004 survey for Measure J, respondents identified funding for maintenance of local streets and roads as the most important need. Safe routes to school was identified as the third most important need.
Vice Mayor Livingstone commented on the superb quality of the report. He requested that staff continue to remind the School District to monitor crossing guards.
Cm. Rowley stated that the report was an amazing example of cooperation and asked if principals will get a copy of the Safe Routes to School. Ms. Dhoot said that they will.
Mayor Wilson complimented Ms. Dhoot on the quality of the report. He asked if there was follow up to determine if residents are utilizing the Program. Ms. Dhoot noted that staff will evaluate the implemented recommendations in January 2009. Mayor Wilson added that parents move to San Ramon with the idea that their children can walk to school. Providing Safe Routes to School will also help to decrease traffic congestion.
Cm. Hudson’s motion to accept the Report and the recommended improvements was seconded by Cm. Rowley and passed 4-0. Cm. Perkins was absent. Mayor Wilson requested that staff provide the report to the Parks Convention for evaluation.
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CITY MANAGER COMMENTS
City Manager Herb Moniz had no comments.
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Cm. Hudson reported that the County Connection Board voted to discontinue providing the shuttle service for the UC Berkeley football games. He expects that this service will be provided by a private company.
Cm. Rowley invited residents to attend the annual Victorian Tea on September 28, 2008 sponsored by the San Ramon Historic Foundation to support Forest Home Farms.
Cm. Hudson reminded everyone that school is now in session and to be especially careful when driving.
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MAYOR’S REPORTS AND COMMENTS
Mayor Wilson encouraged citizens to patronize the San Ramon Farmers Market which also provides activities for children. The Dougherty Valley Performing Arts Center 2008-09 program is now open with eight fabulous shows planned. The San Ramon Community Theatre for Children provides opportunities to introduce younger audience to live theatre. He informed parents that the Middle School Teen Centers (grades 6-8) are open at the Loft Teen Center located at the Dougherty Station Community Center across from Windemere Ranch Middle School, at Pine Valley Middle School, and at Gale Ranch Middle School. More information is available on the City’s website.
At 8:25 p.m., there being no further business, Mayor Wilson adjourned the meeting.
Approved at the September 9, 2008 City Council Meeting, 4-0; Perkins abstain.
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