MINUTES OF THE
September 23, 2008
A regular meeting of the City Council of the City of San Ramon was held September 23, 2008 at 7:12 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT: Councilmembers Hudson, Perkins and Rowley, Vice Mayor Livingstone, and Mayor Wilson.
STAFF PRESENT: City Manager Herb Moniz, Acting City Attorney Bob Saxe, Police Chief Scott Holder, Parks and Community Services Director Jeff Eorio, Transportation Division Manager Lisa Bobadilla, and City Clerk Patricia Edwards.
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Mayor Wilson announced that the Council did not meet in Closed Session pursuant to Government Code §54956.8 for City Council to meet with its real property negotiators Herb Moniz and Marc Fontes regarding APN 210-270-012.
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PLEDGE OF ALLEGIANCE
Joan Diamond led those in attendance in the pledge of allegiance.
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The City Clerk noted that there were no changes or additions to the agenda. The City Clerk noted that the Zoning Administrator meeting scheduled for September 25, 2008 has been cancelled. There were no other changes or additions to the Boards, Committee and Commission meetings listed on the September 23, 2008 agenda.
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(#4.1) Recognition of Joan Diamond upon her Retirement from the San Ramon Valley School District. Presented by Mayor Wilson
Mayor Wilson presented Joan Diamond with a proclamation recognizing her contributions to education in San Ramon and for providing students with a vision for making their dreams come true. Ms. Diamond thanked the Council for the recognition. She stated that Venture School is a unique model for California education. The next step is to secure funding and to expand it to other school districts.
(#4.2) Proclamation Designating September 21-27, 2008 as Falls Prevention Awareness Week. Presented to Gennifer Mountain, Fall Prevention Program Manager, and Shirley Ernest, Co-Chair of the Senior Citizens Advisory Committee by Mayor Wilson.
Mayor Wilson presented the proclamation to Shirley Ernest. Ms. Ernest thanked the Council. She reviewed the fall prevention information provided at the Senior Center.
(#4.3) Proclamation Designating October 2008 as Domestic Violence Awareness Month. Presented to Sue Rinetti, STAND Against Domestic Violence Boardmember, by Mayor Wilson.
Mayor Wilson presented the proclamation to Sue Rinetti. Ms. Rinetti thanked the City for their show of support and for recognizing the importance of this issue. She provided an overview of the services provided by the STAND organization.
(#4.4) Street Smarts California High School "It Happens Campaign". Presentation by Nat Rojanasathira, San Ramon Valley Street Smarts Coordinator.
Nat Rojanasathira, San Ramon Valley Street Smarts Coordinator, introduced Eileen Mantz, Leadership Advisor, and Jay Verdi, Leadership President, at California High School. He recognized Cm. Rowley and Vice Mayor Livingstone for their service on the Advisory Committee. He described the purpose of the "It Happens Campaign". The program will focus on driving distractions, speeding, red light running, and stop sign violations. Students are invited to share their stories. The top six stories will be filmed and available as webisodes which may be viewed at www.ithappens2u.com. Students earn points for participating and sharing on line. Reward points are redeemable for gift cards and other prizes. The program will kick off at California High School the week of October 13-17, 2008 and ends in January 2009. Mayor Wilson added that it was important for the San Ramon community to get involved.
(#4.5) Recognition of Stacy Darcy, Office Technician II, as Employee of the Month for September 2008.
Parks and Community Services Director Jeff Eorio introduced Stacy Darcy. She is being recognized for her work on the new rules for the Crow Canyon and Senior Community Gardens. Mayor Wilson presented Ms. Darcy with a certificate and a gold star and thanked her for her work. Ms. Darcy thanked the City Council for this recognition.
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CITY COUNCIL APPOINTMENTS
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The City Clerk noted that there was one request for public comment.
Sandee Wiedemann, resident, invited the Council and residents to participate in the Sixth Annual Building Bridges event which is scheduled for October 18, 2008. The program provides assistance to the elderly, disabled, single parents, families of deployed service personnel, and others who need assistance in home maintenance projects. Mayor Wilson noted that there are San Ramon residents who need help. He encouraged everyone to participate and help to improve the San Ramon community. Interested volunteers are encouraged to contact the San Ramon Presbyterian Church.
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APPROVAL OF MINUTES
Cm. Hudson’s motion to approve the September 9, 2008 minutes was seconded by Vice Mayor Livingstone and passed 5-0.
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(#8.1) Register of Demands as presented by the City Treasurer (Period ending August 31, 2008).
(#8.2) Minute Order No. 2008-17 – Authorizing the Increased Expenditure Level to $240,000 with the San Ramon Valley Fire Protection District for Fuel for City Vehicles for Fiscal Year 2008-09.
(#8.3 Minute Order No. 2008-18 –Authorizing the Expenditure of $171,250 to the San Ramon Valley Unified School District for Executed Use Agreements for Fiscal Year 2008-09.
(#8.4) Resolution No. 2008-185 –Authorizing Expenditures with SunGard Public Sector for Annual Software Maintenance of $75,000 and an Appropriation of $70,000 from the Information Technology Replacement Fund for the NaviLine Upgrade.
(#8.5) Resolution No. 2008-186 – Accepting Park Area Landscape Improvements at Gale Ranch Middle School for Maintenance.
(#8.6) Resolution No. 2008-187 – Accepting Certain Roadway and Landscape Dedications and Certain Landscape Improvements for Maintenance in Subdivision 8713 (Windemere BLC Land Development Co., LLC).
(#8.7) Resolution No. 2008-188 – Accepting Certain Roadway and Landscape Dedications and Certain Landscape Improvements for Maintenance in Subdivision 8714 (Windemere BLC Land Development Co., LLC).
(#8.8) Resolution No. 2008-189 – Accepting Certain Roadway and Landscape Dedications and Certain Landscape Improvements for Maintenance in Subdivision 8715 (Windemere BLC Land Development Co., LLC).
(#8.9) Resolution No. 2008-190 – Accepting Certain Roadway and Landscape Dedications and Certain Landscape Improvements for Maintenance in Subdivision 8157 (Windemere BLC Land Development Co., LLC).
(#8.10) Resolution No. 2008-191– Authorizing the City Manager to Sign Cooperative Agreement No. 43-00-114 Between the Contra Costa Transportation Authority and the City of San Ramon to Receive $271,724 in Transportation Funds for Clean Air and $32,672 in Measure C Carpool and Congestion Mitigation Air Quality Funds for Fiscal Year 2008-2009 to Implement the City of San Ramon’s and the Southwest Area Transportation’s Transportation Demand Management Programs.
(#8.11) Resolution No. 2008-192 – Authorizing the Mayor to Execute Amendment No. 3 to the Existing Agreement with Central Maintenance Company to Increase the Scope of Work to Include the Senior Center Expansion and Dougherty Valley Performing Arts Center in an Annual Cost Not to Exceed $51,380 and an Annual Agreement Amount Not to Exceed $353,780.
(#8.12) Resolution No. 2008-193 – Authorizing the Mayor to Execute Amendment No. 2 with Alcal-Arcade Contracting, Inc. to provide for Roof Repair Services (CIP 5433) at City of San Ramon Facilities in an Amount Not to Exceed $25,000 for a Total Agreement Amount Not to Exceed $93,418.
(#8.13) Resolution No. 2008-194 –Authorizing the Mayor to Execute an Agreement with ACCO Engineered Systems, Inc. to Furnish and Install a Centralized Building Management System to Monitor and Control the City’s Heating, Ventilation and Air Conditioning System (CIP 5425) in an Amount Not to Exceed $202,268.
(#8.14) Resolution No. 2008-195 – Authorizing the Expenditure of $56,021 to the Contra Costa County Office of the Sheriff for Forensic Services for Fiscal Year 2008/09.
(#8.15) Resolution No. 2008-196 – Authorizing the Mayor to Execute an Agreement with Fong & Fong Printers and Lithographers for the Printing of the Recreation Guide, Restaurant Guide, Performing Arts Season Brochure, and City Newsletters in an Amount not to Exceed $92,812.
(#8.16) Resolution No. 2008-197 – Authorizing the Mayor to Execute an Agreement with Fong & Fong Printers and Lithographers for the Printing of the Recreation Guide, Restaurant Guide, Performing Arts Season Brochure, and City Newsletters in an Amount not to Exceed $92,812.
Cm. Hudson’s motion to approve consent calendar items 8.1 through 8.16 was seconded by Vice Mayor Livingstone and passed 5-0.
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(#10.1) Resolution No. 2008-198 – Approving the Joint Exercise of Powers Agreement for the Measure J Traffic Congestion Relief Agency and Appointing Two Representatives and One Alternate to the Measure J Traffic Congestion Relief Agency Joint Powers Authority.
Transportation Manager Lisa Bobadilla provided the staff report which included an overview of the Measure J Program. The goal is to have school buses in the San Ramon Valley by September 2009. Service in San Ramon will include Pine Valley Middle School, Walt Disney and Country Club Elementary Schools. She reviewed the purpose and composition of the Joint Powers Authority (JPA).
Ms. Bobadilla stated that the Contra Costa County Council recommended a change in the Agreement’s language. The change states that, if the Contra Costa Board representative is not available for a JPA meeting, the Board of Supervisor may appoint a Chief of Staff to the District 3 Supervisor. The Chief of Staff will be eligible to vote at the JPA meetings. Mayor Wilson discussed this change. Cm. Hudson suggested that the wording be changed from Chief of Staff to District 3 Supervisor’s staff designee. He suggested that the terms of the JPA representatives be staggered so that there will be continuity of administration during Measure J’s 25 year span.
Cm. Perkins’ motion to adopt Resolution No. 2008-198 was seconded by Cm. Hudson and passed 5-0. Cm. Hudson’s motion that the first two JPA representatives be appointed by the Mayor with staggered terms, one for a one year term and the second for a two year term, was seconded by Vice Mayor Livingstone and passed 5-0. Mayor Wilson stated that he will make the appointments later in the week.
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CITY MANAGER COMMENTS
City Manager Moniz had no comments.
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Cm. Hudson complimented City staff on the quality of the recent issue of the City newsletter and the weekly updates. He discussed the possible impacts of SB 375 and that it would result in regional versus city planning. He reported on the East Bay Regional Park District the Citizen’s Advisory Committee meeting.
MAYOR’S REPORTS AND COMMENTS
Mayor Wilson invited residents to attend the "More Jazz 2008 Series" at the San Ramon Library which starts on October 3, 2008. The Dougherty Valley Performing Arts Center 2008-09 program has eight fabulous shows planned. The Manhattan Transfer will perform on September 27, 2008. Families are invited to attend the Forest Home Farms Pumpkin Patch from October 4-31, 2008. A variety of family activities are planned for the weekends. He encouraged residents to participate in the 2008 CityRead "Two Cities, One Read" which features the Kabul Beauty School. Pinocchio will be featured at the Front Row Theatre at Dougherty Station Community Center the first two weekends in October. Dublin San Ramon Services District is participating in the "No Drugs Down the Drain" statewide campaign on October 4-11, 2008. This is an effort to keep medication out of the water system. Additional information is available on their website at: www.nodrugsdownthedrain.com. Mayor Wilson reminded residents to conserve water.
Cm. Hudson asked about the "Walk and Roll" program. Ms. Bobadilla explained that it is a joint effort by Dublin, San Ramon, and Pleasanton which focuses on the safety and health benefits of biking and walking to school. The grant is funded by the Air District and Kaiser Permanente.
At 8:17 p.m., there being no further business, Mayor Wilson adjourned the meeting.
Approved at the October 14, 2008 City Council Meeting, 4-0; Perkins absent.
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