MINUTES OF THE
October 28, 2008
A regular meeting of the City Council of the City of San Ramon was held October 28, 2008 at 7:10 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT: Councilmembers Hudson, Perkins, and Rowley, Vice Mayor Livingstone, and Mayor Wilson.
STAFF PRESENT: City Manager Herb Moniz, City Attorney Byron Athan, Police Chief Scott Holder, Recreation Services Division Manager Esther Lucas, Transportation Analyst Darlene Amaral, Assistant Planner Ryan Driscoll, Police Corporal Lance Santiago, and City Clerk Patricia Edwards.
* * * *
PLEDGE OF ALLEGIANCE
Mrs. Pat Boom led those in attendance in the pledge of allegiance.
* * * *
The City Clerk noted that there were no changes or additions to the agenda or to the Boards, Committee and Commission meetings listed on the agenda.
* * * *
(#4.1) Recognition of Sharon Keeton, Principal at Montevideo Elementary School, on Receipt of a Fulbright Teacher Exchange Grant to Argentina and Introduction of Lilia Souza, Fulbright Exchange Teacher from Cordoba, Argentina. Presentation by Mayor Wilson.
Mayor Wilson presented Mrs. Keeton, Principal at Montevideo Elementary School, with a certificate congratulating her on receipt of a Fulbright Administrator Exchange Award to Argentina. Mrs. Keeton explained the exchange program and stated that the Fulbright Awards were initiated to promote world peace. Mayor Wilson presented a certificate to Lilia Souza, Assistant Principal at Juan Maria Gutierrez Elementary School, recognizing her receipt of a Fulbright Administrator Exchange Award. Mrs. Souza is from Cordoba, Argentina.
* * * *
CITY COUNCIL APPOINTMENTS
* * * *
The City Clerk noted that there was one request for public comment.
Roz Rogoff, resident, thanked everyone who visited the Safe Cat Foundation booth at the San Ramon Farmers’ Market and especially those who adopted cats. She encouraged residents to vote for the Safe Cat Foundation on the Animal Rescue site as their favorite rescue organization. The contest winner will receive $25,000.
* * * *
APPROVAL OF MINUTES
Vice Mayor Livingstone’s motion to approve the October 14, 2008 minutes was seconded by Cm. Rowley and passed 4-0. Cm. Perkins abstained.
* * * *
(#8.1) Register of Demands as presented by the City Treasurer (Period ending September 30, 2008).
(#8.2) City of San Ramon Quarterly Investment Report (Period ending September 30, 2008).
(#8.4) Resolution No. 2008-203 – Authorizing the Commitment of the City to Provide Matching Funds in Fiscal Year 2009/10 for the Purpose of Renovating Building 14 at Forest Home Farms as Part of the Grant Agreement with the California Cultural and Heritage Endowment Under the California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002.
(#8.5) Resolution No. 2008-204 – Accepting Certain Improvement Dedications and Certain Improvements in PA 0017 for Maintenance (Shapell Industries – Veranda and Monarch at Gale Ranch).
(#8.6) Resolution No. 2008-205 – Authorizing the Mayor to Execute Amendment No. 1 with ACCO Engineered Systems to Extend the Expiration Date to June 30, 2010 and Increase the Scope of Work to Include Additional Heating, Ventilation, and Air Conditioning Replacement Services (CIP 5425) in an Amount Not to Exceed $336,697 and a Total Agreement Amount Not to Exceed $1,035,758.
(#8.7) Resolution No. 2008-206 – Authorizing the Mayor to Execute Amendment No. 2 with ATI Architects and Engineers to Extend the Expiration Date to June 30, 2010 and Increase the Scope of Work to Include Additional Heating, Ventilation and Air Conditioning Design Services (CIP 5425) in an Amount Not to Exceed $37,000 and a Total Agreement Amount Not to Exceed $197,860.
(#8.8) Resolution No. 2008-207 – Authorizing the Mayor to Execute Amendment No. 1 with Quality Air Services to Increase the Scope of Work to Include Additional Heating, Ventilation and Air Conditioning Duct Cleaning Services (CIP 5425) in an Amount Not to Exceed $62,145 and a Total Agreement Amount Not to Exceed $98,045.
(#8.9) Resolution No. 2008-208 – Authorizing the Mayor to Execute Amendment No. 2 to the Reimbursement Agreement with Shapell Industries for the Dougherty Road Widening Project from 1,880 feet North of Old Ranch Road to the South City Limit (CIPs 5330, 5331, and 5333) in an Amount not to Exceed $567,098 for Construction of the Dougherty Road Widening Project between Red Willow Road and North Gale Ridge Road (CIP 5332) and Authorizing a Transfer of $600,200 from the Dougherty Road Widening Project from Old Ranch Road to the South City Limit (CIP 5330) to the Dougherty Widening Project between Red Willow Road and North Gale Ridge Road (CIP 5332).
(#8.10) Resolution No. 2008-209 – Authorizing the Mayor to Execute an Agreement with Waterworks Industries, Inc. for Fountain Maintenance and Fountain Equipment Repair and Standby Services in an Annual Amount Not to Exceed $157,900 and a Cumulative Agreement Total Not to Exceed $490,000 and Authorizing Staff to Invoke Amendments for all Subsequent Renewals, Increases in Scope and/or Funds in a Total Agreement Length Not to Exceed Three Years.
(#8.11) Resolution No. 2008-210 – Authorizing the Mayor to Execute an Agreement with Aquatic Environments, Inc. for Participatory Fountain Maintenance and Pool Equipment Repair and Standby Services in an Annual Amount Not to Exceed $84,475 and a Cumulative Agreement Total Not to Exceed $262,000 and Authorizing Staff to Invoke Amendments for all Subsequent Renewals, Increases in Scope and/or Funds in a Total Agreement Length Not to Exceed Three Years.
Vice Mayor Livingstone’s motion to approve consent calendar items 8.1 through 8.11 was seconded by Cm. Rowley and passed 5-0.
* * * *
* * * *
(#10.1) Approval to Change the Name of the San Ramon Senior Center Park & Gardens to Alcosta Senior & Community Center, Park & Gardens.
Recreation Services Division Manager Esther Lucas presented the report. She noted that the word "senior" has a negative connotation for some people. She summarized the history of discussions which dealt with the name change. The Senior Advisory Commit-tee (SAC) and the Parks Commission have met numerous times to discuss the possible facility name change. A community survey was conducted to review suggested names.
Cm. Rowley stated that she is the liaison to the SAC and Parks Commission. She complimented staff for summarizing the input from those meetings.
Mayor Wilson opened public comment.
Roz Rogoff, resident, stated that the facility should retain its original name as a Senior Center and not as a Community Center.
Shirley Ernest, resident and member of the Senior Citizen Advisory Committee, thanked Ms. Lucas for her report. She stated that the name change helps to identify the location and the variety of programs that are provided at the facility.
David Ernest, resident and Chair of the Parks Commission and former Chair of the Commission’s Facility Committee, supports the name change. He noted that the Commission received valuable input from the community. He added that responses to the on-line poll indicated that 85% of the respondents support the name change. The new name communicates several important issues: the facility is a primary location for senior activities, it will provide community events, and includes a park and gardens.
The City Clerk read an email from Jim Eaneman, resident and member of the Parks Commission, stating his support of the name change.
Cm. Rowley complimented staff, volunteers and SAC for their efforts on this project.
Cm. Hudson stated his support for the name change. He noted that there was adequate opportunity for everyone to voice their comments and provide direction to the Council.
Mayor Wilson expressed concern regarding the removal of "San Ramon" from the name but indicated that is important to include "Alcosta" for clarity of location.
Cm. Hudson’s motion to approve changing the name of the San Ramon Senior Center Park & Gardens to Alcosta Senior & Community Center, Park & Gardens was seconded by Vice Mayor Livingstone and passed 5-0.
(#10.2) Transportation Demand Management Advisory Committee Annual Report.
Transportation Analyst Darlene Amaral introduced Susan Gitlin, Chair of the Transportation Demand Management Advisory Committee (TDM), who provided the report. Ms. Gitlin provided an overview of the TDM whose primary objective is to decrease the number of single occupant vehicles. She reviewed the carpool, transit, and vanpool incentive programs; "511" Contra Costa"; the student transit ticket program; the on line carpool to school ride match program and the guaranteed ride home program. Ms. Gitlin provided a summary of the TDM program highlights.
Mayor Wilson asked if other major area business parks subsidize alternate commute programs to the degree that Bishop Ranch does. Ms. Amaral replied that they do not.
Cm. Hudson stated that the increase in the use of the commute alternatives is due to the efforts of staff, Marci McQuire and the TDM. He commended everyone for their efforts in securing funding and added that this is an example of smart growth.
(#10.3) Adopt Resolution No. 2008-211 – Considering an Addendum to the 2006 Zoning Ordinance Initial Study / Negative Declaration and Finding it Consistent with the California Environmental Quality Act for Zoning Ordinance Text Amendment TA 08-410-001.
Introduction of Ordinance No. (next in line) – Adopting Revised Title D, Zoning Ordinance Text Amendment TA 08-410-001, Zoning of the Municipal Code of the City of San Ramon.
Assistant Planner Ryan Driscoll presented the report. He noted that there are approximately 120 minor changes and summarized the significant changes. Staff recommended several minor revisions since the October 7, 2008 Planning Commission review of the proposed Zoning Text Amendment.
Cm. Hudson’s motion to introduce the Ordinance No. (next in line) for Definition of Landscape Area and the Chapter on Tree Preservation Regulations and waive the reading was seconded by Vice Mayor Livingstone and passed 5-0. Mayor Wilson opened the public hearing. There were no requests to address the item. Mayor Wilson closed the public hearing.
Cm. Hudson’s motion to introduce the of Ordinance No. (next in line) adopting Revised Title D, Zoning Ordinance Text Amendment TA 08-410-001 and waive the reading was seconded by Vice Mayor Livingstone and passed 5-0. Mayor Wilson opened the public hearing. There were no requests to address the item. Mayor Wilson closed the public hearing.
Cm. Perkins’ motion to adopt Resolution No. 2008-211 was seconded by Cm. Rowley and passed 5-0.
Cm. Hudson’s motion to continue the two Ordinances to November 25, 2008 was seconded by Cm. Rowley and passed 5-0.
(#10.4) City Council Presentation on City of San Ramon Crime Free Multi–Housing Program
Police Chief Scott Holder introduced Police Corporal Lance Santiago who presented the report. Officer Santiago stated that the Program, when implemented, has been a proven method to reduce crime and calls for police service. It is a partnership including the Police Department, managers, owners, and residents. It is implemented in three phases: training, on-site property inspection, and the resident safety social. Program participation is voluntary. The Program was implemented in San Ramon in 2007 and is fully implemented at Promontory View and Muirlands. Officer Santiago reported that San Ramon has realized a significant decrease in the number of call and police reports for these two properties. All properties within the city are working to implement the Program. The goal is to have all of the City’s properties fully certified by July 2009. The Program is result oriented and tracks calls for Police service, criminal reports and arrests.
Applicant screening is suggested but not required. Cm. Perkins asked who conducts the criminal background check. Officer Santiago replied that there are several companies that provide this service. Vice Mayor Livingstone noted that the cost of screening is expensive and suggested that the City put together a program to secure one source in order to obtain a reduced screening fee. Officer Santiago noted that apartment managers are concerned with the liability issues rather than the cost factor. Vice Mayor Livingstone remarked that one of the best parts of the Program is to eliminate problem people from renting. He questioned the liability issue. City Attorney Byron Athan stated that the law provides several categories of protected classes for which housing applicants cannot be discriminated against. Criminals are not a protected class.
Cm. Rowley congratulated the Police Department for a very proactive program.
Cm. Perkins suggested that a similar program for landlords of single family homes would be beneficial. Officer Santiago replied that similar crime free programs have been developed for businesses, hotel/motel, and lifestyle/residential neighborhoods. Cm. Hudson noted that once people recognize the benefits of the Program, they will support the Program.
(#10.5) Rescheduling of November 11, 2008 City Council Meeting.
City Manager Herb Moniz stated that the November 11, 2008 meeting falls on a legal holiday. He noted that no time dependent items were submitted to his office. He asked the Council to decide whether they wanted to reschedule or cancel the meeting. Cm. Rowley’s motion to cancel the November 11, 2008 Council meeting was seconded by Vice Mayor Livingstone and passed 5-0.
* * * *
CITY MANAGER COMMENTS
City Manager Herb Moniz commented on the recent newspaper article about the San Ramon Police Department. He noted that the quality of the Police Department is evident in the programs which they provide. Mayor Wilson added that it is successful because of community interaction and participation. Cm. Perkins encouraged residents to participate in the Police Department’s Citizen Academy for a better understanding of the work which the police do. Chief Holder noted that information for the Citizen Academy is available on the City’s website or by calling the Police Department.
* * * *
Cm. Hudson noted that City offices will be closed on Veteran’s Day, November 11, 2008. He encouraged residents to vote on November 4, 2008.
Cm. Perkins reported that he participated in a recent CERT training. Approximately 500 San Ramon Valley residents have taken the training. Interested individuals should contact the San Ramon Valley Fire Protection District for class information.
Cm. Rowley congratulated Diablo Valley College for its recent accreditation. She noted that this is an example of another great partnership in San Ramon.
MAYOR’S REPORTS AND COMMENTS
Mayor Wilson encouraged residents to enjoy the 2008-09 theatre season at the Dougherty Valley Performing Arts Center. The "More Jazz 2008 Series", presented by Chevron, is held at the San Ramon Library. The Families are invited to attend the Forest Home Farms Pumpkin Patch through October 31, 2008. He thanked everyone who participated in the October 18, 2008 Building Bridges event which provided an opportunity for residents to help their neighbors in the community.
At 9:05 p.m., there being no further business, Mayor Wilson adjourned the meeting.
Approved at the November 25, 2008 City Council meeting 5-0.
Minutes of the Meeting Index | Agenda History | Current Agenda