MINUTES OF THE
November 25, 2008
A regular meeting of the City Council of the City of San Ramon was held November 25, 2008 at 7:39 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT: Councilmembers Hudson, Perkins, and Rowley, Vice Mayor Livingstone, and Mayor Wilson
STAFF PRESENT: City Manager Herb Moniz, City Attorney Byron Athan, Police Chief Scott Holder, Parks and Community Services Director Jeff Eorio, Planning/Community Development Director Phil Wong, Recreation Services Division Manager Esther Lucas, Administrative Analyst Joseph Tanner, Senior Engineer Robin Bartlett, Transportation Division Manager Lisa Bobadilla, Emergency Preparedness Manager Raymond Riordan, and City Clerk Patricia Edwards.
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PLEDGE OF ALLEGIANCE
Boy Scout Daniel Tatum led those in attendance in the pledge of allegiance.
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The City Clerk noted that there were no changes or additions to the agenda or to the Boards, Committee and Commission meetings listed on the agenda.
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(#4.1) Recognition the Service of Fire Chief Craig Bowen on his Retirement from the San Ramon Valley Fire Protection District. Introduction of New Fire Chief Richard Price. Presented by Mayor Wilson.
Mayor Wilson presented retiring Chief Craig Bowen with a proclamation recognizing his service as an integral part of San Ramon and the San Ramon Valley’s quality of life. He thanked Chief Bowen for his leadership. Chief Bowen thanked the Council for their support and for a great partnership between the City and the Fire District.
Chief Bowen introduced Richard Price who will succeed him as the new Fire Chief. Chief Bowen stated that Chief Price, who had served as Operations Chief, will provide a seamless transition and continue to provide excellent leadership. Chief Price stated that he is looking forward to continuing a successful partnership and strengthening the relationship with the City.
(#4.2) Recognition of Police Officers Rich Persson and Dave Roach for their Life Saving Efforts. Presented by Mayor Wilson and Fire Chief Bowen and Fire Chief Price.
Police Chief Scott Holder stated that he looks forward to working with Chief Price and continuing the successful relationship between the Police and the Fire Departments. Chief Holder recognized Police Officers Rich Persson and Dave Roach for providing life saving CPR efforts in an emergency situation until the arrival of the Fire Department. Chief Price provided each officer with a certificate acknowledging their contribution and their dedication to service. On behalf of the Council, Mayor Wilson provided each officer with a City certificate of recognition and thanked them for their service.
Chief Holder provided a summary of the awards. Mayor Wilson accepted the California Emergency Services Association’s Gold Award on behalf of the residents of San Ramon. He also accepted the Humane Society’s Recognition of the City of San Ramon, Contra Costa County Animal Services and Contra Costa County in Appreciation of Your Commitment to Disaster Preparedness and Response for Animals and People in Your Community.
Chief Holder recognized Emergency Preparedness Manager Raymond Riordan on Receipt of the President’s Award from the California Emergency Services Association. Mr. Riordan is involved on regional, state, and national levels. He was recognized for creating a national model for integrating public and private police sources that affected change in the national response plan. Mayor Wilson noted that someone in San Ramon is setting the standards for the nation. Mr. Riordan noted that it is the partnerships which the City has developed which make the emergency preparedness efforts so successful.
Chief Price presented Mayor Wilson with the Fire Service Award for Excellence from the International Association of Fire Chiefs. This award was given to recognize the pre-incident aerial survey which was initiated by the Fire Department as a critical tool in emergency preparedness. It was a cooperative effort of the San Ramon Valley School District, Fire District, San Ramon Police Department, Town of Danville and San Ramon.
(#4.4) Presentation on "Guitars and Saxes" radio commercial by Nicole Blazin, Marketing and Public Relations Analyst, Parks and Community Services Department.
Parks and Community Services Director Jeff Eorio shared the radio commercial airing on KKIQ to promote events featured at the Dougherty Valley Performing Arts Center. He summarized future events scheduled for the Arts Center.
(#4.5) Recognition of Cindy Yee, Associate Planner, as Employee of the Month for November 2008.
Planning/Community Development Director Phil Wong introduced Associate Planner Cindy Yee. She is being recognized for making unusual arrangements to ensure that a consultant who needed to appear at a City Council meeting was able to attend.
Mayor Wilson presented Ms. Yee with a certificate and a gold star and thanked her for her service to the City. Ms. Yee thanked the Council for this recognition.
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CITY COUNCIL APPOINTMENTS
(#5.1) Library Advisory Committee Appointment.
Recreation Services Division Manager Esther Lucas informed the Council that the applicant was disqualified based on nonresidency. The City Clerk will continue to advertise to fill the vacancy on the Library Advisory Committee.
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APPROVAL OF MINUTES
Cm. Perkins’ motion to approve the October 28, 2008 minutes was seconded by Cm. Rowley and passed 5-0.
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(#8.1) Register of Demands as presented by the City Treasurer (Period ending October 31, 2008).
(#8.2) Ordinance No. 407 – Pertaining to the Definition of Landscape Area and the Chapter on Tree Preservation Regulations, in Division C4, Land Development, of Title C, Construction, Development and Land Use, of the Municipal Code of the City of San Ramon.
(#8.4) Minute Order No. 2008-20 – Authorizing the Increased Expenditure Level to $70,000 for Fiscal Year 2008-09 with ECS Imaging, Inc. for Laserfiche Software Maintenance, Equipment Procurement and On Call Imaging Scanning Services.
(#8.5) Minute Order No. 2008-21 – Authorizing the Mayor to Attend the United States Conference of Mayors in Washington, D.C. on January 17-19, 2009.
(#8.6) Resolution No. 2008-212 – Authorizing the Mayor to Execute a Purchasing Agreement with Team Power Forklifts and Tractors for the Purchase of Equipment in an Amount Not to Exceed $222,500 and an Agreement Length Not to Exceed Three Years.
(#8.7) Resolution No. 2008-213 – Approving an Amendment to the CalPERS Contract to Provide a Pre-tax Payroll Deduction Plan for Service Credit Purchases.
(#8.8) Resolution No. 2008- 214 – Approving the Payment of Management Incentive Pay for Department Directors and Management Classified Employees
(#8.9) Resolution No. 2008-215 – Authorizing the Mayor to Execute Amendment No. 3 to the Agreement with Keenan & Associates for Employee Health Benefits Consulting; and Extending the Term of the Agreement for an Additional Year from January 1, 2009 through December 31, 2009; and Providing for an Additional Expenditure of $50,000 for a Total Contract Amount Not-to-Exceed $200,000.
(#8.10) Resolution No. 2008-216 – Authorizing Adjustments as Provided for in the Pay for Performance Policy and Existing Memorandums of Understanding.
(#8.11) Resolution No. 2008-217 – Accepting Certain Roadway Dedications, Easements and Improvements in Subdivision 8775 for Maintenance (Windemere BLC Land Development Co., LLC).
(#8.12) Resolution No. 2008-218 – Accepting Certain Landscape Dedications and Certain Landscape Improvements for Maintenance in Subdivision 8775 (Windemere BLC Land Development Co., LLC).
(#8.13) Resolution No. 2008-219 – Authorizing the Mayor to Execute an Agreement with Quality Plus Construction, Inc. for the Construction of the Forest Home Farms – Glass House Interior Renovation – Phase II Project (CIP 5419) in an Amount Not to Exceed $191,431.
(#8.14) Resolution No. 2008-220 – Authorizing the Mayor to Execute the First Amendment to the Collection Service Agreement with Waste Management of Alameda County, Inc.
Cm. Hudson’s motion to approve consent calendar items 8.1 through 8.14 was seconded by Vice Mayor Livingstone and passed 5-0. Vice Mayor Livingstone stated that he is pleased with the service provided by Waste Management.
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(#10.1) Senior Citizen Advisory Committee Annual Report.
Division Manager Recreation Services Esther Lucas introduced Peter Esse, Chairperson of the Senior Citizen Advisory Committee (SAC), who provided the report. Mr. Esse reviewed the 2007-08 goals and accomplishments. He reported that the Senior Center had a total of 37,709 drop in visits last year and averaged 145 participants per day. Goals for 2008-09 will focus on transportation issues, nutrition, disaster preparedness and intergenerational programming. He reviewed future scheduled events.
Mayor Wilson commented that he was glad to see the Citizen Emergency Response Team program included in the SAC goals for 2008-09. Cm. Hudson noted that future transportation funding is going to be very limited and encouraged the senior to find ways to utilize the County Connection Link vans. Vice Mayor Livingstone thanked Mr. Esse for the report and discussed the issues of cost and quality of food in the nutrition program. Mayor Wilson encouraged the Councilmembers to join the seniors for lunch.
(#10.2) Public Hearing: To Consider Resolution No. 2008-221 – Consenting to the Expenditure of $100,000 of Funds by the San Ramon Redevelopment Agency for Improvements to the Historic David Glass House (APN 211 030 018).
The staff report was given by Joseph Tanner, Administrative Analyst. A detailed description of the required findings was provided in the Summary Report. Mr. Tanner submitted, for the record, two notices of the Public Hearing which were published in the San Ramon Valley Times on November 11 and November 18, 2008. The total cost to the Agency is $100,000 to be paid with Redevelopment bond proceeds.
There were no questions from the Council. Mayor Wilson opened the public hearing.
Donna Kerger, resident, encouraged the Council to adopt Resolution No. 2008-221. She stated that the Glass House is important to both San Ramon and to the San Ramon Valley. She thanked the Council for their support.
Cm. Perkins stated that the City supports the Glass House and Forest Home Farms. With the passage of Resolution No. 2008- 219, he asked when work will begin on the Glass House Interior Renovation. Parks and Community Services Director Jeff Eorio stated that the work should begin in 3-4 weeks and the work is expected to take 70 days.
Mayor Wilson closed the public hearing.
Cm. Hudson’s motion that the City Council find that the use of $100,000 of tax increment revenues of the Redevelopment Agency of the City of San Ramon to fund certain public facility improvements outside the San Ramon Redevelopment Project Area is of benefit to the Redevelopment Area was seconded by Vice Mayor Livingstone and passed 5-0.
Cm. Hudson’s motion that the City Council approve and adopt Resolution No. 2008-221 consenting to the expenditure of $100,000 of funds by the San Ramon Redevelopment Agency for improvements to the Historic David Glass House was seconded by Cm. Perkins and passed 5-0.
(#10.3) Public Hearing: Introduction of Ordinance (next in line) Amending the San Ramon Grading Ordinance (Municipal Code Division C7).
Senior Engineer Robin Bartlett presented the report. He noted that the Grading Ordinance was last updated in April 1993. Key changes and modifications include: incorporating elements of the 2006 International Building Code and removal of obsolete references to the Uniform Building Code; compliance with the Seismic Hazards Mapping Act; and changes to improve its consistency with other elements of the Municipal Code, creating a gender neutral document, and improving readability. A City Grading Manual will be prepared to summarize key provisions of the Grading Ordinance.
Mr. Bartlett reported that a notice of the public hearing was posted at City Hall, the Community Center, the libraries, the Senior Center, on the City website, and in the San Ramon Valley Times on November 14, 2008. A draft of the ordinance revisions was sent to Home Builders Association of Northern California, Lennar Homes of California, Inc., Shappel Industries, Inc. and Claremont Homes, Inc. No comments were received.
There were no questions from the Council. Cm. Hudson’s motion to introduce the Ordinance, waive the reading, and conduct the public hearing was seconded by Cm. Rowley and passed 5-0.
Mayor Wilson opened the public comment. There were no requests for public comment. Mayor Wilson closed the public comment.
Cm. Hudson’s motion to continue the item to the December 9, 2008 meeting was seconded by Cm. Rowley and passed 5-0.
(#10.4) Iron Horse Trail Bicycle/Pedestrian Corridor Concept Plan Informational Report.
Lisa Bobadilla, Transportation Services Manager, provided an overview of the project plan, status update, Police Committee recommendations, and next steps. She requested that the Council provide feedback and direction to staff regarding pursuing funding for Phase II (preliminary design and engineering) for the bicycle/pedestrian overcrossing at Bollinger Canyon location.
Cm. Hudson stated that the main impetus from the Policy Committee is that the City will be able to fund only one crossing at Bollinger and it should be of high quality as an entry statement to the City. Cm. Rowley recommended that the City pursue one quality project. Cm. Perkins noted that the central corridor of San Ramon is shifting to Bollinger Canyon Road and that this location could be an icon for the City. He recommended building one overcrossing. Vice Mayor Livingstone concurred with Cm. Perkins but questioned the funding sources. Ms. Bobadilla stated that there are a variety of potential funding sources including the East Bay Regional Park District Bond Measure, Measure J options, state grants from Cal Trans, etc. She will bring the design to the Policy Committee and the City Council for their review and approval. Vice Mayor Livingstone expressed concern regarding the availability of funds. Cm. Perkins requested that staff pursue all potential funding sources. Cm. Rowley stated that the Policy Committee carefully reviewed the proposal to select the best design for the City.
Cm. Perkins’ motion to direct staff to prepare the Final Report (Phase I) and circulate to staff/agencies and to seek and secure grant funding sources for Phase II of the Study was seconded by Vice Mayor Livingstone and passed 5-0.
(#10.5) Status Report on the City of San Ramon's Emergency Preparedness and Readiness.
Raymond Riordan, Emergency Preparedness Manager, provided the report. He reviewed the City’s operations and response planning efforts and community preparedness training. He summarized the lessons learned in 2008 which include the need to: automate the Emergency Operations Center (EOC); secure more fully certified and qualified Red Cross staff who are prepared to respond; staff and supply the shelters; and provide more frequent intruder drills. Plans for 2009 include: updating the City’s Emergency Operations Plan; improving communications; providing regular sessions of the Disaster Council and EOC team sessions; secure grant funds; and launch a website. He reviewed the plans for training exercises in 2009.
Cm. Perkins thanked Mr. Riordan for his report. He asked if all of the items from the ‘lessons learned’ were incorporated into the 2009 Plan. Mr. Riordan noted that data automation has been accomplished. He stated that they are working with Contra Costa County Animal Services to develop a Plan for sites and services.
Vice Mayor Livingstone asked for additional details on the amateur radio operators. Mr. Riordan stated that only licensed operators can use the equipment. Currently, ten stations are awaiting equipment installation. Once this is accomplished, they will participate in community drills. He added that the amateur radio group is very excited about the opportunity to participate. Cm. Rowley noted that a ham radio operator was assigned to every school. Mr. Riordan stated that this information will be added to the data base.
Mayor Wilson congratulated Mr. Riordan on receiving the President’s Award from the California Emergency Services Association.
Cm. Perkins’ motion to accept the report was seconded by Cm. Rowley and passed 5-0.
(#10.6) Election of the Mayor Pro Tempore for the City of San Ramon.
City Clerk Patricia Edwards requested that the City Council elect a Mayor Pro Tempore for 2008-09. Vice Mayor Livingstone nominated Cm. Hudson. Cm. Perkins seconded the motion. Mayor Wilson asked if there were any other nominations. There were none. Mayor Wilson closed the nominations. The Council voted 4-0 with Cm. Hudson abstaining. Cm. Hudson was elected as the new Mayor Pro Tempore. Mayor Wilson and Cm. Perkins thanked Vice Mayor Livingstone for his excellent service to the City.
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CITY MANAGER COMMENTS
City Manager Herb Moniz had no comments.
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Cm. Perkins congratulated San Ramon resident and Naval Academy Midshipman First Class Kyle Checchi who was named a Marshall Scholar. This program is similar to Rhoades Scholar and is given by the citizens of the United Kingdom to graduate students to promote United Kingdom-United States relations.
Cm. Hudson congratulated the San Ramon Police Department on the decline in DUI arrests. He noted that the City’s Class A rating provides property owners with a 10% discount on their flood insurance premiums. He cautioned that there will be cuts in County Connection Service due to budget restrictions. He added that he attended the County Connection Transportation Authority "Focus on Our Future" Conference in Monterey. He provided a summary of SB 375 prepared by McDonough, Holland and Allen. He cautioned the Council that the City will now be in the business of counting green house gas emissions not traffic congestion relief.
MAYOR’S REPORTS AND COMMENTS
Mayor Wilson wished San Ramon residents and their families a Happy Thanksgiving.
He thanked City staff for working to keep the City financially sound. He encouraged residents to get involved in the City by applying for a position on a City committee. The application deadline date is December 17, 2008. Holiday trees are available at Forest Home Farms from November 28th through December 21st. He invited residents to attend Holiday on the Farm at Forest Home Farms on December 6, 2008. He also invited residents to attend the Tree Lighting ceremony at Bishop Ranch on December 4, 2008.
At 9:45 p.m., the Council convened to Closed Session pursuant to Government Code §54956.8 for City Council to meet with its real Property Negotiators Herb Moniz and Marc Fontes regarding APNs 209-240-015 and 209-240-019.
The Council reconvened at 10:43 p.m. All Councilmembers were in attendance. Mayor Wilson reported that no action was taken by the City Council on the Closed Session item.
At 10:44 p.m., there being no further business, Mayor Wilson adjourned the meeting.
Approved at the December 9, 2008 City Council Meeting, 5-0.
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