MINUTES OF THE
December 9, 2008
A regular meeting of the City Council of the City of San Ramon was held December 9, 2008 at 7:07 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT: Councilmembers Livingstone, Perkins, and Rowley, Vice Mayor Hudson, and Mayor Wilson.
STAFF PRESENT: City Manager Herb Moniz, Staff Attorney Alicia Poon, Police Lt. Dan Pratt, Administrative Services Director Greg Rogers, Transportation Specialist PJ Dhoot, and City Clerk Patricia Edwards.
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PLEDGE OF ALLEGIANCE
Eagle Scout Candidate Mike Nichols led those in attendance in the pledge of allegiance.
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The City Clerk noted that the December 19, 2008 San Ramon Valley Unified School District Liaison Meeting has been cancelled. There were no changes or additions to the agenda and there were no other changes to the meetings listed on the agenda.
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(#4.1) Recognition of the "Building Bridges" Sponsors. Introduction by Steven Liao. Presented by Mayor Wilson.
Building Bridges Program Coordinator Steven Liao thanked the Council for their support and advocacy of the event. He reported that more than 330 volunteers worked on a variety of community projects. Mr. Liao and Mayor Wilson recognized event sponsors Chris Cobbs of Home Depot, Kathleen Minser of Waste Management, and Rick Barrett of Chevron by acknowledging their contributions and presenting them with a certificate. Mayor Wilson presented Mr. Liao with a proclamation recognizing his contributions to the event. Mr. Liao introduced the members of the Church’s Leadership Team who were present: Carl Weisiger, Phil Fay, Sandee Widemann, and Denny Smith.
(#4.2) Recognition of Pat Perry, Central Services Division Manager, Janet Pedersen, Executive Assistant, Mary Richardson, Safety and Training Coordinator, and Melissa Rojas, Office Technician II as Employees of the Month for December 2008. Presented by Mayor Wilson.
Administrative Services Director Greg Rogers stated that the objective of the City’s Safety Committee is to promote safety, prevent employee accidents, and keep the City’s insurance rates low. He recognized the Worker Occupational Safety and Health (WOSH) subcommittee for their contributions. Loss Control Safety Advisor Pat Perry introduced the members of the WOSH Safety subcommittee and explained the purposes of the WOSH program. Mayor Wilson presented certificates and gold stars to the staff and thanked them for their dedication to employee safety.
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CITY COUNCIL APPOINTMENTS
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The City Clerk noted that there was one request for public comment.
Marc Corti, California High School Principal, thanked the City for assisting California High School in hosting the Northern California Band Championship on November 22, 2008. He acknowledged the efforts of the Public Services staff, the Police Department, Transportation Division Manager Lisa Bobadilla and Parks and Community Services Director Jeff Eorio who assisted with event coordination. He recognized parent and Band Booster Kathy Nichols and Marching Band Director Kent Johnson for their contributions. He thanked corporate sponsor Chevron. Mayor Wilson thanked Mr. Johnson and Ms. Nichols for their work. Mr. Johnson reported that California High School won the AAA State Championship. Ms. Nichols thanked the parents and neighbors for their support.
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APPROVAL OF MINUTES
Cm. Livingstone’s motion to approve the November 25, 2008 minutes was seconded by Vice Mayor Hudson and passed 5-0.
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(#8.1) Ordinance No. 409 – Amending the City of San Ramon Municipal Code, Division C7 Grading Ordinance.
(#8.2) Resolution No. 2008-222 – Authorizing the Mayor to Execute an Agreement with J.J.R. Construction, Inc. for the Construction of Annual Curb, Gutter and Sidewalk Repair Project (CIP 5410) and for Miscellaneous Concrete Repair Work for the Period between January 2009 and December 2009, in an Amount Not to Exceed $97,383.
(#8.3) Resolution No. 2008-223 – Amending the FY 2008/09 Capital Budget to Include the San Ramon Creek Culvert Repair Project (CIP 5520), Authorizing a Budget Reduction of $150,000 in Redevelopment Agency (RDA) Bond Proceeds from the San Ramon Valley Boulevard Pavement Rehabilitation Project (CIP 5402), and Appropriating $150,000 from the RDA Bond Proceeds and $100,000 from the Creek Mitigation Fund to the San Ramon Creek Culvert Repair Project (CIP 5520) for a Total of $250,000.
(#8.4) Resolution No. 2008-224 – Authorizing the Mayor to Execute an Agreement with Kleinfelder for Engineering Services for the San Ramon Creek Culvert Repair Project (CIP 5520) in an Amount Not to Exceed $180,000.
(#8.5) Resolution No. 2008-225 – Accepting Certain Trail Crossing Dedications and Improvements in RA 1214 for Maintenance (Windemere BLC, Land Development Company, LLC).
(#8.6) Resolution No. 2008-226 – Accepting Certain Landscape Dedications and Certain Landscape Improvements in RA 1214 (Trail Crossing) for Maintenance (Windemere BLC, Land Development Company, LLC).
(#8.7) Resolution No. 2008-227 – Establishing Fees and Charges for Various Municipal Services for FY 2008-09 and Repealing Resolution No. 2008-91.
(#8.8) Resolution No. 2008-228 – Accepting Certain Drainage Dedications and Easements and Improvements (Water Quality Ponds W3, W4, M1A and M2A, Bioswales W1 and W2, and Miscellaneous Storm Drain Improvements) Within RA 1114 for Maintenance (Shapell Industries – Monarch, Veranda, and Gallery at Gale Ranch).
(#8.9) Resolution No. 2008-229 – Authorizing the Mayor to Execute an Agreement with G. Bortolotto & Co., Inc. for the Construction of Annual Pavement Repair Stop Gap Project (CIP 5480) in an Amount Not to Exceed $167,572.
(#8.10) Resolution No. 2008-230 – Authorizing the Mayor to Execute Amendment No. 2 to the Agreement with Kimley-Horn & Associates for Traffic Engineering Services for the Crow Canyon Road and Bollinger Canyon Road Corridor Traffic Signal Management System Upgrades (CIP 5457) in an Amount Not to Exceed $65,000.
(#8.11) Resolution No. 2008-231 – Adopting a Work Plan to Receive FY 2008/09 Proposition 1B Funds in the Amount of $862,768 for Maintenance and Improvement of Local Transportation Facilities.
Vice Mayor. Hudson’s motion to approve consent calendar items 8.1 through 8.11 was seconded by Councilmember Perkins and passed 5-0.
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(#10.1) Review and Consideration of Adoption of Warrant Criteria for the Installation of In-Roadway Lights and Flashing Yellow Beacons.
Transportation Specialist PJ Dhoot provided the report. She discussed the application and effectiveness of in-roadway lights and flashing yellow beacons as pedestrian enhancement devices. She reviewed the process involved and the components of the draft warrant criteria. The draft warrant criteria will provide staff with a consistent and objective methodology to identify those installation locations which will maximize the potential benefits of pedestrian enhancement devices. Staff recommended that the Council adopt the warrant criteria on a one-year trial basis.
Cm. Perkins asked why the Transit Stop at San Ramon Valley Blvd. and Morgan Drive was included in the survey as its 40 mph speed limit exceeds the 35 mph warrant criteria. Ms. Dhoot explained that the survey was conducted prior to determining that the warrant criteria would include a 35 mph limit.
Cm. Perkins noted pedestrians have difficulty determining if the lights at several Iron Horse Trail crossings are working. Ms. Dhoot explained that the design is intended so that pedestrians will check for vehicles prior to entering the crosswalk. Additional mitigation measures such as voice activation on the push button can be added. There is a microwave detector which activates the signal in addition to the push button at Iron Horse Trail and Montevideo. Cm. Rowley commented that the blinking light at Iron Horse Trail is effective but that the push button option may be better for pedestrians.
Mayor Wilson noted that 48 locations were identified in the survey and asked if a priority had been established for installation of a pedestrian enhancement device. Ms. Dhoot responded that once the warrant criteria are approved, staff will review requests.
Cm. Perkins questioned the cost of these devices. Ms. Dhoot replied that the average cost is $75,000. Cm. Perkins asked if any funds are budgeted to conduct location surveys. Ms. Dhoot responded that currently there is no budget. Mayor Wilson requested that the budget be presented to the Council after it is developed. Vice Mayor Hudson noted that the primary purpose of the flashing light is to alert drivers. The cost for all 48 locations would be approximately $3.6 million.
Ms. Dhoot stated that residents interested in a pedestrian enhancement device should contact the Transportation Department. Staff will conduct an observation of the crosswalk and recommend the best suited mitigation measure. Mayor Wilson requested that staff forward any requests to the Council.
Vice Mayor Hudson’s motion to adopt the warrant criteria on a trial basis for one year was seconded by Cm. Livingstone and passed 5-0.
Cm. Livingstone commended Ms. Dhoot for an excellent report.
(#10.2) Rescheduling or Cancellation of December 23, 2008 City Council Meeting.
City Manager Moniz stated that there is a Joint Meeting of the City Council and Planning Commission on December 16, 2008. He asked the Council to consider cancelling the December 23, 2008 meeting. Cm. Perkins’ motion to cancel the December 23, 2008 City Council meeting was seconded by Vice Mayor Hudson and passed 5-0.
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CITY MANAGER COMMENTS
City Manager Herb Moniz had no comments.
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Councilmembers Rowley, Livingstone and Perkins wished residents a happy holiday.
Vice Mayor Hudson reported that the Metropolitan Transportation Commission has approved the second Priority Development Area (PDA) in San Ramon. He provided an overview of the budget cuts and the resulting changes in County Connection bus service for San Ramon. He noted that Route 135 in Dougherty Valley is on a five year trial basis and, at this time, it is meeting the minimum ridership requirements.
MAYOR’S REPORTS AND COMMENTS
Mayor Wilson encouraged residents to get involved in their community by serving on a City committee. The San Ramon Symphonic Band will perform its Holiday Concert on December 19, 2008 at Dougherty Valley Performing Arts Center. He reminded residents that Christmas trees are available at Heather Home Farms until Dec. 21, 2009. He asked residents to check before burning a wood fire by calling 1-877-4-no-burn or viewing the website at sparetheair.org. He mentioned that the San Ramon Winter Activity Guide is available. He wished residents a Merry Christmas and a Happy Holiday Season.
At 8:05 p.m., there being no further business, Mayor Wilson adjourned the meeting.
Approved at the January 13, 2009 City Council Meeting, 5-0.
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