MINUTES OF THE JOINT PUBLIC MEETING
CITY OF SAN RAMON CITY COUNCIL AND PLANNING COMMISSION
DECEMBER 16, 2008
A joint meeting of the City Council and the Planning Commission of the City of San Ramon was held on December 16, 2008 at 7:04 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
Councilmembers: Livingstone, Perkins, Rowley, Vice Mayor Hudson and Mayor Wilson.
Planning Commissioners: Donna Kerger, Harry Sachs, Dennis Viers, and Vice Chair Phil O’Loane.
ABSENT: Planning Commission Chair Bob Patrino.
STAFF PRESENT: City Manager Herb Moniz, City Attorney Byron Athan, Police Lieutenant Liz Gresham, Associate Planner Cindy Yee, Senior Planner Lauren Barr, and Deputy City Clerk Renee Beck.
PLEDGE OF ALLEGIANCE
Mary Lou Oliver led staff and the audience in the pledge of allegiance.
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The Deputy City Clerk reported that there were no announcements.
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The Deputy City Clerk noted that there were no changes or additions to the agenda.
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APPROVAL OF MINUTES
Councilmember Livingstone’s motion to approve the October 16, 2008 minutes was seconded by Councilmember Rowley and passed 4-0; Perkins abstained.
Commissioner Viers’ motion to approve the October 16, 2008 minutes was seconded by Commissioner Sachs and passed 3-0; Kerger abstained; Patrino absent.
Public Hearing: GPA 08-400-001; Housing Element Update General Plan Amendment; Public Review Draft.
Associate Planner Cindy Yee stated that the comments from the Joint City Council/Planning Commission Public Hearing held on October 21, 2008 were incorporated into the revised draft. She requested additional comments on the updated draft. She advised that a third Public Hearing before the City Council and the Planning Commission will be needed to meet the requirements of Measure G.
Mayor Wilson asked for clarification on the current hearing. Ms. Yee stated that this is the second Public Hearing for both the City Council and the Planning Commission on the Housing Element Update.
Commissioner Viers asked when the final approval vote would occur. Ms. Yee explained that the draft must go to the Department of Housing and Community Development for an initial review. Their review comments would be incorporated into the final draft. That draft would be presented to the Planning Commission and to the City Council at the third Public Hearing. If there are no additional comments, the City Council and the Planning Commission could adopt the Updated Housing Element at that time.
Commissioner Kerger stated she was surprised by the large allocation of lower income housing units assigned by Association of Bay Area Governments (ABAG). She asked if other cities were experiencing the same issues. Ms. Yee stated that San Ramon’s overall total required housing units are actually lower than those required in the previous housing cycle. Due to the adjustment factor which ABAG used this cycle, more affluent cities saw an increase in lower income unit allocations.
Commissioner Sachs requested clarification on the categorization of at-risk properties as shown on page 11-31 of the draft. Ms. Yee stated the City will work to extend the terms of affordability for these units. If they can be preserved as affordable housing, the units could be counted. Veronica Tam of Veronica Tam and Associates clarified that 25% of the City’s lower income housing unit allocation can be satisfied with at-risk housing units that renew their affordable agreements. She also stated that the City’s Community Development Block Grant funds would likely not be adequate to preserve these units.
Commission O’Loane asked about the use of Housing and Urban Development (HUD) funds. Ms. Tam stated HUD funds provide greater financial control but are very difficult to administer.
Vice Mayor Hudson stated that it is easier to preserve housing units than to create new units.
Councilmember Perkins noted the 40% population discrepancy between ABAG’s numbers on page 11-6 and the City’s population projections in the General Plan 2020. Ms. Yee indicated that the discrepancy is due to a difference in the way each entity calculates their projections and the City’s boundary line. Also, ABAG refines their numbers every two years while the City’s last population projection was done in 2001.
Commissioner O’Loane asked if the increase in median income since 1999 impacted the housing allocation numbers. Ms. Yee stated that median income is not used in the total unit allocation equation but can impact an affluent City’s allocation by requiring more lower income units.
Mayor Wilson opened the public hearing.
Carlos Soria of Toyota Motor Sales stated that he wants to work with the City to achieve their requirements. He questioned why housing would be included in the Toyota parcel as Toyota has no intention of using this site for housing. He stated that Toyota would like to expand their warehouse facility. He would like to work with other landowners to shift housing unit allocations to appropriate sites.
Mayor Wilson closed the public hearing.
Vice Mayor Hudson’s motion to schedule a third Public Hearing on the Housing Element to a date uncertain was seconded by Cm. Rowley and passed 5-0.
Commissioner Sachs’ motion to schedule a third Public Hearing on the Housing Element to a date uncertain was seconded by Commissioner Kerger and passed 4-0. Chair Patrino was absent.
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Public Hearing: General Plan Amendment (GPA 08-400-003) 2300 Camino Ramon, San Ramon, California (APN 213-131-008)
Senior Planner Lauren Barr provided an overview of the site and building. Currently, ZKS Real Estate Partners is requesting a General Plan Amendment that would modify the land use designation from Manufacturing and Warehouse to Office. A rezone to Administrative Office is also required to be consistent with the proposed General Plan Amendment. In addition, the applicant is pursuing use permits for medical office and shared parking concept. Mr. Barr stated that, as part of the environmental review, a traffic study has been completed. Approximately 150 additional vehicle trips per day would result from the proposal with an impact roadway system of less than 2%. There would be no change to the surrounding intersection’s levels of service.
Commissioner Viers requested clarification of the shared parking concept. He asked what would happen if individual investors owned each of the three buildings in the future. Mr. Barr indicated that the CC&Rs currently in effect provide for a reciprocal parking agreement among the three buildings. Additionally, a shared parking agreement is recorded on all subject properties. Commissioner Viers also asked about the need for additional parking for medical offices as compared to other types of businesses. Mr. Barr stated that the standard is slightly higher and there are other on-site locations for development of additional parking should parking be a problem in the future.
Vice Mayor Hudson clarified the Public Hearing process. Three Public Hearings are required. Both the City Council and the Planning Commission will hold two more Public Hearings on this item.
Commissioner O’Loane asked if more handicapped parking spaces are required for medical buildings. Mr. Barr stated that the Americans with Disabilities Act (ADA) does not require more handicapped spaces but that it may be prudent to provide more.
Commissioner O’Loane asked how many medical suites would be allowed in the building. Jonathan Winslow of ZKS Real Estate Partners stated that it depends on the type of doctors and their practices. Mr. Barr stated that the Office designation allows medical use for up to four doctors by right. More than four constitutes a clinic and requires a use permit. Commissioner O’Loane asked if the designation would allow for a surgery center. Mr. Barr stated that outpatient surgeries with a stay of less than 24 hours are permitted.
Commissioner O’Loane asked about the limitations of the parking configuration for the three buildings. Mr. Barr cited examples of parking restrictions that would allow for patient parking closer to the facility. Suggestions included valet parking and restricting staff parking to certain locations, as well as parking at alternate locations which would require additional use permits. Mr. Winslow stated that plenty of parking is available when the totality of parking between the three buildings is considered.
Mayor Wilson opened the Public Hearing. There were no requests to speak. Mayor Wilson closed the Public Hearing.
Vice Mayor Hudson’s motion to schedule a second Public Hearing for a date uncertain was seconded by Councilmember Perkins and passed 5-0.
Commissioner Viers' motion to schedule a second Public Hearing for the Planning Commission on January 6, 2009 was seconded by Commissioner Sachs and passed 4-0; Chair Patrino was absent.
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There being no further business, Mayor Wilson adjourned the meeting at 7:56 p.m.
H. Abram Wilson, Mayor
Phil O'Loane, Vice Chair, Planning Commission
Patricia Edwards, City Clerk
Approved at the February 24, 2009 City Council Meeting; 5-0.
Approved at the February 17, 2009 Planning Commission Meeting; 4-0, Patrino abstain.