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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

January 13, 2009

A regular meeting of the City Council of the City of San Ramon was held January 13, 2009 at 6:08 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT: Councilmembers Livingstone, Perkins, and Rowley, Vice Mayor Hudson, and Mayor Wilson
STAFF PRESENT: City Manager Herb Moniz, City Attorney Byron Athan, Police Captain Joe Gorton, Parks and Community Services Director Jeff Eorio, Economic Development Director Marc Fontes, Finance Division Manager Eva Howard, Senior Planner Lauren Barr, Associate Planner Cindy Yee, and City Clerk Patricia Edwards.

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At 6:08 p.m., the Council met in Closed Session pursuant to Government Code §54956 (b) (3) (A) for City Council to discuss with the City Attorney facts and circumstances that might result in litigation but which the City Attorney believes are not yet known to a potential plaintiff or plaintiffs. At 7:08 p.m., Mayor Wilson reconvened the meeting. All Council members were present. Mayor Wilson reported that no action was taken.

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PLEDGE OF ALLEGIANCE

Mary Lou Oliver led those in attendance in the pledge of allegiance.

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ANNOUNCEMENTS

The City Clerk noted that there were no changes or additions to the agenda or to the Boards, Committee and Commission meetings listed on the agenda.

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SPECIAL PRESENTATIONS

(#4.1) Recognition of Character Counts! Essay Contest Winners from Montevideo School: Natalie Bakaldin, Trevor Jenkins, and Adhithya Mohanraj. Introduction by Officer Abe Medina. Presented by Mayor Wilson.

Officer Abe Medina reviewed the concepts of the Character Counts! Program and introduced the Character Counts! Essay contest winners from Montevideo Elementary School. The six principles of the program are: trustworthiness, respect, responsibility, fairness, caring and citizenship. Natalie Bakaldin, Trevor Jenkins, and Adhithya Mohanraj read their winning essays. Mayor Wilson presented each of them with a certificate. Officer Medina presented each of them with a Character Counts! sweatshirt and an Apple iPod. Mayor Wilson noted that the Character Counts! Program provides students with lifelong principles and is an example of the positive interaction between the Police Department and the schools.

(#4.2) Presentation on Contra Costa Grand Jury by Mary Lou Oliver.

Mary Lou Oliver encouraged residents to serve on the Contra Costa County Civil Grand Jury. She explained the history and duties of the Grand Jury and its committees. Jurors must be a U.S. citizen, age 18 or older, a County resident for a minimum of one year, be of good character, may not hold another public office, and be willing to serve for one year. She introduced Jim Eaneman and John Phillips who are also members of the Grand Jury. Applications are due in March. The selection of jurors will be done in May with orientation held in June. Additional information is available at the Grand Jury’s website: www.co.contra-costa.ca.us/depart/sc/grandjury/grandjury.htm.

(#4.3) Recognition of Billy Anderson, Recreation Technician as Employee of the Month for January 2009.

Parks and Community Services Director Jeff Eorio introduced Billy Anderson. Mr. Anderson is being recognized for performing a life saving maneuver on a preschooler at the Community Center. Mayor Wilson presented Mr. Anderson with a certificate and a gold star and thanked him for his work. Mr. Anderson thanked the City Council for the opportunity to work for San Ramon.

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CITY COUNCIL APPOINTMENTS

(#5.1) Economic Development Advisory Committee Appointments.

Economic Development Director Marc Fontes provided the report. Three positions are available. Candidates were interviewed by the Council in closed session on January 12, 2009. Vice Mayor Hudson noted that the applicants were excellent and thanked them for their interest in the Committee. The City Clerk provided ballots and instructions to the Council. Mr. Fontes assisted with ballot tabulation. Mayor Wilson announced that John Dickenson, Jason Gong and Greg Lonie were selected to fill the vacancies.

Vice Mayor Hudson’s motion to appoint John Dickenson, Jason Gong and Greg Lonie to the Economic Development Advisory Committee for terms to run through January 2011 was seconded by Cm. Rowley and passed 5-0.

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PUBLIC COMMENT

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APPROVAL OF MINUTES

Cm. Livingstone’s motion to approve the December 9, 2008 minutes was seconded by Vice Mayor Hudson and passed 5-0.

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CONSENT CALENDAR

(#8.1) Register of Demands as presented by the City Treasurer (Period ending November 30, 2008).

(#8.2) Resolution No. 2009-001 – Authorizing Additional Expenditures in the Amount of $62,000 for a Total Not To Exceed Amount of $110,000 for Clare Computer Solutions for Fiscal Year 2008-09 for Cable Installation, Network Engineering and Printer Repair.

(#8.3) Resolution No. 2009-002 – Accepting Certain Roadway Dedications, Easements and Improvements in Subdivision 8924 for Maintenance (Windemere BLC Land Development Co., LLC).

(#8.4) Resolution No. 2009-003 - Accepting Certain Roadway Dedications, Easements and Improvements in Subdivision 8925 for Maintenance (Windemere BLC Land Development Co., LLC).

(#8.5) Resolution No. 2009-004 – Accepting Certain Roadway Dedications, Easements and Improvements in Subdivision 9021 for Maintenance (Windemere BLC Land Development Co., LLC).

(#8.6) Resolution No. 2009-005 – Approving the Final Map and Subdivision Improvement Agreement for Subdivision 8364 Located at 20801 San Ramon Valley Boulevard, APNs 211-030-028 and 211-030-029 (First Baptist Church of Dublin-San Ramon and American Baptist Homes of the West).

(#8.7) Resolution No. 2009-006 – Approving and Ratifying, Nunc Pro Tunc, City Manager’s Administrative Approval of the Fourth Amendment to that Portion of the Chevron Park Annexation and Development Agreement By and Between Sunset Building Company, LLC and the City of San Ramon, Assigned to and Assumed by Sunset Building Company, LLC Relative to the City Center Project.

(#8.8) Resolution No. 2009-007 – Approving and Ratifying, Nunc Pro Tunc, City Manager’s Administrative Approval of the Sixth Amendment to the Annexation and Development Agreement with Sunset Development Company, Granada Sales, Inc., SDC 7, Annabel Investment Company, Sunset Land Company, LLC, Sunset Building Company, LLC, and Alexander Properties Company Relative to the Development Known as Bishop Ranch.

(#8.9) Resolution No. 2009-008 – Repealing Resolution No. 2008-196 and Authorizing the Mayor to Execute an Agreement with the Contra Costa County Office of the Sheriff for Police Dispatch Services in the Amount of $937,000.

(#8.10) Resolution No. 2009-009 – Approving the Final Time Extension Time for the San Ramon Gas Station Renovation Project at 2108 San Ramon Valley Blvd. (APN 218-070-010) for DP 06-300-001, LUP 06-500-014, AR 06-200-024, MSP 06-700-001, VAR 06-320-002, and VAR 06-320-003.

(#8.11) Resolution No. 2009-010 – Authorizing the Mayor to Execute Amendment No.1 with Francisco & Associates, Inc. for Landscape and Lighting District Consulting Services in an Agreement Amount Not to Exceed $9,000 and a Citywide Cumulative Amount Not to Exceed $143,161.

(#8.12) Resolution No. 2009-011 – Authorizing the City Manager to Execute a License Agreement between the City of San Ramon and the East Bay Regional Park District to Construct Trail Access Improvements on City Property and for Use of the Parking Lot at the San Ramon Service Center for Public Access to the Sycamore Valley Regional Open Space Preserve.

(#8.13) Resolution No. 2009-012 – Authorizing the Mayor to Execute Amendment No. 3 to the Existing Agreement with Sonitrol to Renew the Agreement for Alarm Services and Increase the Scope of Work to Include Additional Equipment Installations and Monitoring in a Total Amount Not To Exceed $107,579 for Amendment No. 3 and a Total Contract Amount Not To Exceed $244,000. – Authorizing the Mayor to Execute Amendment No. 3 to the Existing Agreement with Sonitrol to Renew the Agreement for Alarm Services and Increase the Scope of Work to Include Additional Equipment Installations and Monitoring in a Total Amount Not To Exceed $107,579 for Amendment No. 3 and a Total Contract Amount Not To Exceed $244,000.

(#8.14) Resolution 2009-013 – Certifying the Canvass Conducted by the County Clerk for Measure P and for Measure Q in the Consolidated Election Held on November 4, 2008 in the City of San Ramon.

Mayor Wilson announced that all documents and correspondence received and considered by the City Council after the preparation of the agenda can be found in the red binders in the rear of the Council Chamber.

Vice Mayor. Hudson’s motion to approve consent calendar items 8.1 through 8.14 was seconded by Councilmember Perkins and passed 5-0.

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Annual Audit Report for the City of San Ramon and San Ramon Redevelopment Agency for the Fiscal Year Ended June 30, 2008.

Finance Division Manager Eva Howard introduced Kathryn Beseau with Macias Gini & O’Connell, LLP who presented the report. Ms. Beseau thanked City staff for their professionalism and cooperation. She reviewed the audit procedures and noted that several new Statements of Auditing Standards (SAS) were implemented this year. One new standard requires the auditors to determine the areas of risk and which areas are most likely to be misstated in the Financial Statements. The audit is then tailored around the areas of high risk. She noted that there were no significant deficiencies. The General Fund increase of $600,000 was accomplished by decreasing expenditures and increasing revenues. The General Fund balance is approximately $36 million. She noted that, during the volatile financial market period of June-September 2008, the value of the City’s investment portfolio increased and this was due to the City’s prudent investment policies. Mayor Wilson stated that the members of the Finance Committee are personally held responsible for the City’s investment policies.

Cm. Perkins stated that he is pleased with the quality of work performed by Macias Gini & O’Connell, LLP and the cooperation of City staff.

Vice Mayor Hudson’s motion to accept the report was seconded by Cm. Livingstone and passed 5-0.

(#10.2) Public Hearing: Introduction of Ordinance (next in line) Rezoning 9200 Alcosta Blvd. (RZ 08-600-002) from High-Density Residential (RH) to Multiple-Family Very High Density (APN: 210-270-001).

Senior Planner Lauren Barr provided the report. The proposed rezone corrects a technical inconsistency between the General Plan designation and Zoning Ordinance related to the permitted residential density ranges. A Public Hearing notice was sent to all listed property owners within 300 feet of the subject property, all tenants of the apartment complex, and anyone who requested to be placed on an interested party list.

Cm. Perkins asked if the City received any correspondence resulting from the mailing. Mr. Barr responded that he received one telephone call from a resident concerned about the condo conversion but not specifically regarding the rezone. No written communications were received.

Vice Mayor Hudson’s motion to introduce the Ordinance and waive the reading was seconded by Cm. Perkins and passed 5-0.

Mayor Wilson opened the public hearing. There were no requests to address this item. Mayor Wilson closed the public hearing.

Mayor Wilson expressed concern regarding the timing of the mailing. Mr. Barr replied that the notice was sent 10 days prior to the meeting. The City Clerk added that the mailers were sent on or before January 2, 2009. Vice Mayor Hudson asked if mailers had been sent for the Planning Commission public hearings. Mr. Barr responded that they were sent 10 days prior to the Commission meetings.

Vice Mayor Hudson’s motion to continue the Ordinance to the January 27, 2009 meeting for final adoption was seconded by Cm. Rowley and passed 5-0.

(#10.3) Public Hearing: Introduction of Ordinance (next in line) Modifying the Architectural Review Board Membership.

Associate Planner Cindy M. Yee presented the report. The three proposed changes are to: (1) reduce the Board’s membership from five Regular members to three Regular members with two Alternate members; (2) modify the frequency of the Board meetings; and (3) clarify that Staff’s duty is to prepare a "summary of the Board’s action" and not to prepare "minutes." Vice Mayor Hudson asked if the Zoning Administrator sees the need for and supports these changes. Ms. Yee responded that he does.

Vice Mayor Hudson’s motion to introduce the Ordinance and waive the reading was seconded by Cm. Perkins and passed 5-0.

Mayor Wilson opened the public hearing. There were no requests to address this item. Mayor Wilson closed the public hearing. There were no comments from the Council.

Vice Mayor Hudson’s motion to continue the Ordinance to the January 27, 2009 meeting was seconded by Cm. Perkins and passed 5-0.

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CITY MANAGER COMMENTS

City Manager Herb Moniz informed the Council that City staff is preparing the Mid-Year Budget for their review in February. He stated that he anticipates that the drought will create very severe water rationing this summer.

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COUNCILMEMBER REPORTS

Cm. Rowley invited everyone to attend the San Ramon Historic Foundation’s annual All You Can Eat Crab Feed on February 7, 2009 at the Dougherty Station Community Center.

Cm. Perkins invited residents to enjoy "Defending the Caveman" performances at the Dougherty Valley Performing Arts Center on February 13 and 14, 2009. He noted that construction has started on the Glass House interior renovation.

Cm. Livingstone enumerated the many programs available at the San Ramon Senior Center and encouraged residents to participate.

Vice Mayor Hudson presented a brief summary of the requirements of AB32. He requested that the Council consider asking staff to establish a committee for study sessions to publicize the requirements of AB32 as the City can expect that it will no longer be "business as usual".

MAYOR’S REPORTS AND COMMENTS

Mayor Wilson invited residents to apply for "San Ramon Government 101", a citizen’s academy designed to provide an overview of City government. The program will include Departmental presentations, a tour of City facilities, and discussions with the Mayor and Councilmembers. Applications are available on the City’s website or by contacting the City Clerk’s office. He encouraged elementary school students to submit their entry for the Street Smarts 5th Annual Storybook Poster Contest. The contest is being sponsored by Sunset Development.

At 8:14 p.m., there being no further business, Mayor Wilson adjourned the meeting.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the January 27, 2009 City Council meeting 5-0.

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