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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

February 10, 2009

A regular meeting of the City Council of the City of San Ramon was held February 10, 2009 at 6:30 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding. 
PRESENT:  Councilmembers Livingstone, Perkins, and Rowley, Vice Mayor Hudson, and Mayor Wilson.
STAFF PRESENT:  City Manager Herb Moniz, City Attorney Byron Athan, Police Chief Scott Holder, Senior Planner Lauren Barr, Assistant Planner Ryan Driscoll, Planning/Community Development Director Phil Wong, Transportation Division Manager Lisa Bobadilla, and City Clerk Patricia Edwards.

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At 6:30 p.m., the Council met in Closed Session pursuant to Government Code §54956.9 for the City Council to meet with its legal Counsel and determine whether or not to file suit:  City of San Ramon v. California State Board of Equalization.  At 7:02 p.m., Mayor Wilson reconvened the meeting.  All Council members were present.  Mayor Wilson reported that no additional action was taken.

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PLEDGE OF ALLEGIANCE

Isaiah Badua, Ethan Bea, Eric Chan, Jared DeVilbiss, Nick Foresti, Brennan Gray, Christopher Hanson, Andrew Jiang, Ethan Kadiyala, James Roque, Aramis Silva and George Yu, Members of Cub Scout Troop #841 from Walt Disney Elementary School led those in attendance in the pledge of allegiance.

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ANNOUNCEMENTS

The City Clerk noted that there were no changes or additions to the agenda.  There were two changes to the meetings listed on the agenda.  Street Smarts Skate Night will be held on February 18, 2009 at Golden Skate at 6:30 p.m.  The San Ramon Valley Unified School District Liaison meeting will be held on February 20, 2009.

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SPECIAL PRESENTATIONS

(#4.1) Recognition of California High School Leadership Program for its Involvement in the Street Smarts “It Happens” Campaign.  Program Introduction by Nat Rojanasathira, Transportation Program Coordinator.  Presentation to California High School Leadership Advisor Eileen Mantz and Associated Student Body Speaker Nitin Yenigalla by Mayor Wilson.

Nat Rojanasathira, Transportation Program Coordinator, presented an overview of the Street Smarts “It Happens” Campaign which is an interactive student driving safety campaign.  Over 200 stories were submitted for the contest and six are featured as webisodes on the It Happens website.  Mayor Wilson presented a certificate of recognition to California High School Leadership Advisor Eileen Mantz and Associated Student Body Speaker Nitin Yenigalla.  Ms. Mantz thanked Mr. Rojanasathira for bringing the program to California High School.  She stated that the rewards program component contributed to the increased student participation on the It Happens website.

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CITY COUNCIL APPOINTMENTS

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PUBLIC COMMENT

The City Clerk noted that there were three requests for public comment. 

Christa Freihofne, resident, thanked the San Ramon Police Department for their service to the City’s residents.

Christy Dodge, Danville resident, asked the community to support the Special Olympics’ “Polar Plunge” fundraiser to be held on February 28, 2009.  They have collected $5,775 towards their goal of $10,000.  Donations can be made at:  www.sonc.org/polarplunge

Terry Hillyer, resident, representing the Vista San Ramon Homeowners Association (HOA) addressed the Christ Community Church Expansion/Trumark Project.  The HOA is concerned about the impact of the project on the V-Ditches.  Specific concerns include maintaining the integrity of the ditches during construction, long term maintenance, tree and shrub root problems, post construction drainage problems and unforeseen problems which may occur as a result of the construction and change of the V-Ditch. 

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APPROVAL OF MINUTES

Cm. Livingstone’s motion to approve the January 27, 2009 minutes was seconded by Cm.Rowley and passed 5-0.

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CONSENT CALENDAR

(#8.1) Minute Order No. 2009-03 – Accepting the Work by MCK Services, Inc. for the Construction of Annual Pavement Management Project (CIP 5397) and Community Center Parking Lot Pavement Rehabilitation (CIP 5438) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.2) Minute Order No. 2009-04 – Accepting the Work by Stevens Creek Quarry,  Inc. for the Construction of Crow Canyon Road Pavement Rehabilitation (CIP 5512) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.3) Minute Order No. 2009-05 – Accepting the Work by Top Grade Construction,  Inc. for the Construction of San Ramon Valley Boulevard Pavement Rehabilitation (CIP 5402) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.4) Minute Order No. 2009-06 – Accepting the Work by Joseph J. Albanese, Inc. for the Construction of San Ramon Valley Boulevard/Montevideo Drive Left Turn Lane Extension (CIP 5497) and San Ramon Valley Boulevard Refuge Lanes Installation (CIP 5500) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.5) Minute Order No. 2009-07 – Accepting the Work by Bruce Carone Grading & Paving, Inc. for the Construction of Annual Pavement Repair Stop Gap Project (CIP 5473) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.6) Resolution No. 2009-020 – Authorizing the City Manager to Execute the Memorandum of Understanding Between the Measure J Traffic Congestion Relief Agency (dba TRAFFIX) and the City of San Ramon Regarding the Management of Advance Planning Expenditures Associated with the TRAFFIX Contract Administrative Services.

(#8.7) Resolution No. 2009-021 – Repealing References in Resolution No. 98-109 to 9920-9936 Broadmoor Drive and Amending 9920-9936 Broadmoor Drive Permit Parking Area by Designating 9920-9936 Broadmoor Drive as Preferential Parking Area "M" and that Parking of Vehicles Without Valid Permit Issued Pursuant to Article 7, Chapter II, Division 9 of Title B of the San Ramon Municipal Code is Prohibited Between the Hours of 7:00 AM and 7:00 PM, Seven Days a Week.

(#8.8A) Resolution No. 2009-022 – Approving the 2008 City Council Liaison Appointments to Area Wide and State Wide Committees, City Committees, Council Committees, and Other Agencies.

(#8.8B) Resolution No. 2009-023 – Approving the 2008 City Council Appointments to the Central Contra Costa Transit Authority.

(#8.8C) Resolution No. 2009-024 – Approving the 2008 City Council Appointments to the Southwest Area Transportation Committee.

(#8.8D) Resolution No. 2009-025 – Approving the 2008 City Council Appointments to the Tri-Valley Transportation Council.

Cm. Livingstone’s motion to approve consent calendar items 8.1 through 8.8 was seconded by Vice Mayor Hudson and passed 5-0.

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Public Hearing:  Consolidated General Plan Amendment #1 – 2009 - Public Hearing #2 to Consider Amendments to the General Plan 2020 for the following:

A. General Plan Amendment (GPA 08-400-002) and Initial Study (IS 08-250-007); Growth Management, Traffic and Circulation, and Parks and Recreation Elements Update; and Mixed Use Policy Amendment; and

B. General Plan Amendment (GPA 08-400-003) and Initial Study (IS 08-250-006) for 2300 Camino Ramon from Manufacturing and Warehousing (MW) to Administrative Office (OA).

Senior Planner Lauren Barr provided a summary of the items included in Consolidated General Plan Amendment #1.  He stated that State law allows multiple changes to multiple elements to be included in one General Plan Amendment. 

Mayor Wilson opened the public hearing.  There were no requests to address this item.  Mayor Wilson closed the public hearing. 

Cm. Hudson stated that he was impressed with the report.  He advised the Council that the East Bay Regional Park District is reviewing a proposal to allow motorized vehicles on the Iron Horse Trail and, if passed, this will impact San Ramon.

(#10.2) Public Hearing:  Introduction of Ordinance (next in line) Rezoning 2300 Camino Ramon (RZ 08-600-001) from Manufacturing and Warehousing (MW) to Administrative Office (OA) (APN: 213-131-008).

Senior Planner Lauren Barr provided the report.  If the General Plan Amendment is approved, this change is needed to allow internal consistency between the Zoning Ordinance and the General Plan. 

Vice Mayor Hudson’s motion to introduce the Ordinance (next in line) and waive the reading was seconded by Cm. Livingstone and passed 5-0.

Mayor Wilson opened the public hearing.  There were no requests to address this item.  Mayor Wilson closed the public hearing.  There were no comments from the Council.

Vice Mayor Hudson’s motion to continue the Ordinance to the March 10, 2009 meeting was seconded by Cm. Livingstone and passed 5-0. 

(#10.3) Public Hearing:  Introduction of Ordinance No. (next in line) – Adopting Revised Note 3 in Table 2-6 of Title D, Zoning Ordinance Text Amendment TA 08-410-003, Zoning of the Municipal Code of the City of San Ramon.

Ryan Driscoll, Assistant Planner, presented the report.  Upon concurrent approval of an associated General Plan Amendment (GPA 08-400-002) to remove the non-retail limitation from the General Plan, the applicant has applied for a Zoning Ordinance Text Amendment (TA 08-410-003) to allow properties designated “Mixed Use” to exceed the 25 percent non-retail ground floor limitation with a minor use permit.

Cm. Perkins asked if a particular property prompted this request.  Mr. Driscoll responded that the Courtyard Center initiated the request.  Cm. Perkins asked what percentage of the ground floor would be non-retail if the Ordinance is adopted.  Mr. Driscoll replied that the applicant has not provided this information.  He explained that the Zoning Administrator approves the amount of non-retail use.  The applicant must meet the non-retail parking requirements.  Cm. Perkins expressed concern that the Council did not have a sense of the City’s threshold for non-retail use.  Planning/Community Development Director Phil Wong stated this is a unique situation and that staff cannot estimate the amount of non-retail use that will exceed 25%.  The current goal is to allow maximum flexibility so that existing vacancies can be leased.  Vice Mayor Hudson requested that the Council consider allowing more flexibility because of today’s market situation.  Mayor Wilson stated that the Council is concerned with supporting local businesses.

Mayor Wilson opened the public hearing.  There were no requests to address this item.  Mayor Wilson closed the public hearing.  There were no comments from the Council.

Vice Mayor Hudson’s motion to introduce the Ordinance and waive the reading was seconded by Cm. Rowley and passed 5-0.

(#10.4) Informational Report on the California High School and San Ramon Public Facilities Parking and Circulation Study. 

Lisa Bobadilla, Transportation Services Manager, provided an overview of the study’s purpose, project coordination, existing conditions, parking issues and site circulation issues.  She introduced Jim West, consultant with Kimley Horn Associates.  Mr. West stated that California High School currently has 453 parking spots and the potential to add 160 more spaces.  The study evaluated the top ten school events and the number of associated vehicles.  Mr. West presented the proposed revisions and circulation recommendations for the existing parking lot.  The option to build parking under the tennis courts or to build a parking garage was rejected as being too expensive. 

Cm. Livingstone questioned locating a drop off area in the rear parking lot versus a front drop off site.  Mr. West said the school has two drop off sites but students prefer to be dropped off at the rear parking lot which is closer to the education building.  He noted that there is insufficient drop off capacity at the front of the school.  Cm. Livingstone noted that this option creates twice as much traffic at the driveway’s intersection.  Cm. Rowley stated that it would probably take less time for the students to walk.  She asked if the area in the front of the school would be reserved for bus drop offs.  Mr. West replied that the buses will continue to queue in the front. 

Cm. Perkins asked which elements of the recommendations would be the City’s responsibility.  Mr. West suggested that the City remove the off street parking at the front of the school and add a second southbound left turn lane.  . 

Mayor Wilson noted that the City paid half the cost of the study.  Although the City will continue to work with the School District, the other recommendations are the school’s responsibility because they are located on school property.  Ms. Bobadilla noted that the report was presented to the California High School Parking Committee.  The California High Master Plan includes the recommendations and the report will be presented to the School Board.  Cm. Rowley noted that although there are good recommendations in the study, the state budget is poor and the School District may have to wait to implement the improvements.  Vice Mayor Hudson asked if there was any discussion regarding egress/ingress to Ensenada or Del Mar.  Ms. Bobadilla responded that there was not.

Cm. Perkins noted that the City collects fees from the users of the tennis courts and Olympic Pool.  He asked if these user fees could be used to cover the costs of signs and paint.  Ms. Bobadilla stated that people are reluctant to park in the rear lot for swim meets even though staff is very proactive in encouraging people to use that lot.  This may be due in part to ongoing construction.

Cm. Livingstone thanked Ms. Bobadilla and Mr. West for the report.  The study provides information which the School District can use to improve the parking problem.  He suggested that the City can work better with the school to direct people to use the rear lot.

Cm. Perkins asked if Police Explorers could be used to help. Chief Holder said that the Police Explorers could be used for special events.

Vice Mayor Hudson stated that the purpose of the study was to improve parking during school construction and that the City’s only responsibility is the front of the school.  He asked if the circulation plan works around the building locations.  Ms. Bobadilla stated that the school’s enrollment is expected to be stable for several years.  The school actively encourages students to carpool, use public transit or walk.

Mayor Wilson thanked Ms. Bobadilla and Mr. West.  He added that San Ramon hascontributed over $30 million in the last 25 years to schools.

Cm. Perkins’ motion to accept the report was seconded by Vice Mayor Hudson and passed 5-0.

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CITY MANAGER COMMENTS

City Manager Herb Moniz reported that he attended the League of California’s City Managers’ Institute.  All of the city managers who attended are struggling to find an answer to the current economic meltdown.

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COUNCILMEMBER REPORTS

Vice Mayor Hudson reported that San Ramon may receive $1.1 million from the Economic Stimulus Plan.  He indicated that the San Ramon Valley Boulevard pavement repair project might be a suitable project for these funds.  Mayor Wilson added that San Ramon has requested $50 million from the Economic Stimulus Plan.

Cm. Rowley reported that the Soroptimist International sponsored “She’s All That!” Conference which was held on February 7, 2009 was very successful.  She reminded residents that this year’s American Cancer Society’s “Relay for Life” will be held in June at California High School and encouraged residents to participate.  The San Ramon Historic Foundation’s annual All You Can Eat Crab Feed was held on February 7, 2009 was very successful with approximately 225 people attending.

MAYOR’S REPORTS AND COMMENTS

Mayor Wilson reported that the Contra Costa County Election Division estimates the cost for the November 2009 election will range from $5.90 to $8.10 per registered voter.  He stated that it may be time for the City to consider changing from odd year to even year elections.  Vice Mayor Hudson added that there are 35,000 registered voters in San Ramon.  Mayor Wilson invited residents to enjoy “Defending the Caveman” shows at the Dougherty Valley Performing Arts Center on February 13 and 14, 2009. 

At 8:35 p.m., there being no further business, Mayor Wilson adjourned the meeting.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the February 24, 2009 City Council meeting 3-0; Livingstone and Perkins Absent.

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