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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

February 24, 2009

A regular meeting of the City Council of the City of San Ramon was held February 24, 2009 at 7:08 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding. 
PRESENT:  Councilmember Rowley, Vice Mayor Hudson, and Mayor Wilson.
ABSENT:   Councilmembers Livingstone and Perkins.
STAFF PRESENT:  City Manager Herb Moniz, City Attorney Byron Athan, Police Chief Scott Holder, Transportation Division Manager Lisa Bobadilla, Transportation Analyst Darlene Amaral, Engineering Services Director Joye Fukuda, Senior Planner Lauren Barr, Associate Planner Cindy Yee, Program Manager Assistant Kathi Heimann, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Alameda County Supervisor Scott Haggerty led those in attendance in the pledge of allegiance.

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ANNOUNCEMENTS

The City Clerk noted that there was one change to the agenda.  Item 7.2 was corrected to read the minutes of the February 10, 2009 (not January 27, 2009) meeting.  The City Clerk noted that there were no changes or additions to the meetings listed on the agenda.  

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SPECIAL PRESENTATIONS

(#4.1) Recognition of Steve Simmons for his Service on the Transportation Advisory Committee.  Introduction by Lisa Bobadilla, Transportation Division Manager.  Presentation by Mayor Wilson.

Transportation Division Manager Lisa Bobadilla thanked Steve Simmons for his four years of service to the Transportation Advisory Committee (TAC).  She recognized his contributions including updates to the Residential Traffic Calming Program.  Ms. Bobadilla introduced TAC members Walt Trembley and Harvey Riggs.  Mayor Wilson thanked Mr. Simmons for his contributions to the safety of the residents of San Ramon and presented a certificate of appreciation to him.  Mr. Simmons stated that he appreciated working with TAC and wished that he was able to continue his service to the community.

(#4.2) Recognition of AT&T for Winning Two Categories in the Great Race for Clean Air Challenge.  Presented to Sandy Austin, AT&T Corporate Real Estate - Property Manager, by Mayor Wilson.

Transportation Analyst Darlene Amaral recognized the achievements of AT&T’s Sandy Austin in the 2008 “Great Race for Clean Air Challenge”.  Ms. Amaral introduced Alameda County Supervisor Scott Haggerty, a member of the Bay Area Air Quality Management District Board.  Supervisor Haggerty provided an overview of the 2008 Challenge.  The eight competitors in 2008 included AT&T, Dublin, Pleasanton, San Ramon, Hacienda Business Park, Oracle, Supergen and Valley Health Care System.  Supervisor Haggerty presented AT&T with two awards.  AT&T was recognized for winning in two categories: the largest percentage of reduction of carbon dioxide in October 2008 (66%) and the largest mode change from solo driving (22%).  Supervisor Haggerty indicated that plans are underway for the 2009 Challenge. 

Mayor Wilson presented a certificate of recognition and appreciation to Sandy Austin for her efforts to encourage AT&T employees to participate in the Challenge.  Ms. Austin thanked the City for its continued partnership in promoting various programs.

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CITY COUNCIL APPOINTMENTS

(#5.1) Transportation Advisory Committee Appointments.

Transportation Division Manager Lisa Bobadilla presented the report.  She reported that there are two openings on the Transportation Advisory Committee (TAC).  Applications were received from Ken Dawdy and Jim McVay. 

Vice Mayor Hudson’s motion to appoint Ken Dawdy and Jim McVay to the TAC for terms through January 2011 was seconded by Cm. Rowley and passed 3-0.   Cm. Livingstone and Cm. Perkins were absent.

 (#5.2) Transportation Demand Management Advisory Committee Appointments.

Transportation Analyst Darlene Amaral presented the report.  There are three openings on the Transportation Demand Management Advisory Committee (TDM).  Applications were received from Sandy Austin, Susan Gitlin, and Kevin Horan.

Vice Mayor Hudson’s motion to appoint Sandy Austin, Susan Gitlin, and Kevin Horan to the TDM for terms through January 2011 was seconded by Cm. Rowley and passed 3-0.   Cm. Livingstone and Cm. Perkins were absent.

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PUBLIC COMMENT

The City Clerk noted that there was one request for public comment. 

Harvey Riggs, resident, TAC member and City representative to the Contra Costa

Transportation Authority.  He reported that, on March 22, 2009, County Connection will implement several changes including fare increases, route alignments, and relocating the Walnut Creek Ticket Center to Arnold Drive in Concord.  He stated that additional information was available on the City’s website or at www.cccta.org.

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APPROVAL OF MINUTES

(#7.1) Vice Mayor Hudson’s motion to approve the December 16, 2008 Joint City Council and Planning Commission meeting minutes was seconded by Cm. Rowley and passed 3-0.  Cm. Livingstone and Cm. Perkins were absent.

(#7.2) Vice Mayor Hudson’s motion to approve the February 10, 2009 minutes was seconded by Cm. Rowley and passed 3-0.  Cm. Livingstone and Cm. Perkins were absent.

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CONSENT CALENDAR

The City Clerk reported that there was one request to address item 8.2.

(#8.1) Register of Demands as presented by the City Treasurer (Period ending January 31, 2009).

(#8.3) Resolution No. 2009-027 – Accepting Certain Roadway Dedications and Improvements in Subdivision 8681 for Maintenance (Shapell Industries - Veranda at Gale Ranch).

(#8.4) Resolution No. 2009-028 – Accepting Certain Roadway Dedications, Easements and Improvements in Subdivision 9022 for Maintenance (Windemere BLC Land Development Co., LLC).

(#8.5) Resolution No. 2009-029 – Accepting Certain Roadway Dedications, Easements and Improvements in Subdivision 9023 for Maintenance (Windemere BLC Land Development Co., LLC).

(#8.6) Resolution No. 2009-030 – Accepting Certain Roadway Dedications, Easements and Improvements in Subdivision 9143 for Maintenance (Windemere BLC Land Development Co., LLC).

(#8.7) Resolution No. 2009-031 – Accepting Certain Roadway Dedications, Easements and Improvements in Subdivision 9144 for Maintenance (Windemere BLC Land Development Co., LLC).

Vice Mayor Hudson’s motion to consent items 8.1 and 8.3 through 8.7 was seconded by Cm. Rowley and passed 3-0.  Cm. Livingstone and Cm. Perkins were absent.

(#8.2) Resolution No. 2009-026 – Authorizing the Filing of an Application for Federal American Recovery and Reinvestment Act of 2009 Funding for the San Ramon Valley Boulevard Pavement Rehabilitation Project and Stating the Assurance to Complete the Project.

Engineering Services Director Joye Fukuda provided the report.  One of the qualifying projects for the American Recovery and Reinvestment Act of 2009 is pavement management.  Based on the distribution option approved by the Contra Costa Transit Authority (CCTA) on February 18, 2009, San Ramon will receive $1.1 million for pavement management projects.  The estimated cost of the San Ramon Valley Boulevard Pavement Rehabilitation project from Norris Canyon Road to Bollinger Canyon Road is $2 million.  The matching funds will come from gas tax and return to source funding. 

Vice Mayor Hudson asked if the City will request all of the funding which is slightly more than the $1.1 million approved by the CCTA.  Ms. Fukuda replied affirmatively.

Roz Rogoff, resident, asked if providing City funds to make up the shortage on the San Ramon Valley Boulevard Pavement Rehabilitation project will eliminate funding to repair neighborhood City streets.  Mayor Wilson responded that this will not happen.  Vice Mayor Hudson said that the Recovery Act will fund projects that can be shovel ready in 90 days which include repavement management projects.   

Vice Mayor Hudson’s motion to consent item 8.2 was seconded by Cm. Rowley and passed 3-0.  Cm. Livingstone and Cm. Perkins were absent.

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Public Hearing: Consolidated General Plan Amendment #1 – 2009 – Public Hearing #3 to Consider Amendments to the General Plan 2020 for the following:

A.  General Plan Amendment (GPA 08-400-002) and Initial Study (IS 08-250-007); Growth Management, Traffic and Circulation, and Parks and Recreation Elements Update; and Mixed Use Policy Amendment; and

B.  General Plan Amendment (GPA 08-400-003) and Initial Study (IS 08-250-006) for 2300 Camino Ramon from Manufacturing and Warehousing (MW) to Administrative Office (OA).

Senior Planner Lauren Barr provided a summary of the items included in Consolidated

General Plan Amendment #1.  He reported that late correspondence was received from Martin Engelmann, Deputy Executive Director of Planning for the Contra Costa Transportation Authority (CCTA).  CCTA administers the Measure J program.  She stated that Mr. Englemann’s requested changes to the Growth Management Element were minor in nature.  Mayor Wilson asked if there was any problem using the verbiage suggested by Mr. Englemann.  Ms. Yee stated that there was not.

Mayor Wilson opened the public hearing.  There were no requests to address this item.  Mayor Wilson closed the public hearing. 

Vice Mayor Hudson’s motion to direct staff to prepare the required resolutions for Council consideration at the March 10, 2009 meeting was seconded by Cm. Rowley and passed 3-0.  Cm. Livingstone and Cm. Perkins were absent.  The Council cannot vote on this item because Measure G requires a 4/5 vote for General Plan Amendments.

(#10.2) Arts Advisory Committee Annual Report.  Staff report by Recreation Services Division Manager Esther Lucas.

Parks Program Manager Assistant Kathi Heimann introduced Will Doerlich, chair of the Arts Advisory Committee (AAC).  Mr. Doerlich summarized the purpose of the AAC.  Program year 2008 was very productive and included: approval of a Five Year Cultural Plan; installation of the Wind Harp at the Dougherty Station Community Center; participation in the Poet Laureate selection; a joint meeting with the Library Advisory Committee to extend literary arts; working with America’s Tire on a public art project; selection of art for the 2009 gallery year; collaborating on Art in the Burbs; a review of the season at the Dougherty Valley Performing Arts Center and other special events.  He outlined the goals for 2009 which include: selecting the artist for the Central Park Public Art; creating a Public Art Master Plan; increasing the visibility of literary arts; establishing a hanging gallery in Dougherty Valley Performing Arts Center lobby; creating and implementing a “Memorial Public Art Program”; enhancing the Art in the Burbs collaboration; organizing a joint meeting of arts advisory committees from other tri-valley cities to discuss regional arts issue and trends. 

Vice Mayor Hudson asked if the Memorial Public Art Program will conflict with the San Ramon Arts Foundation.  Mr. Doerlich replied it will not.  The Memorial Public Art Program will enable people to donate funds toward public art to memorialize a loved one.  Mayor Wilson asked how the AAC will emphasize art in public places.  Mr. Doerlich stated that the AAC hopes to promote the Public Art Master Plan, create a portfolio of interested artists for future art works, create an on line gallery, and develop a brochure listing the public art in San Ramon.  Mayor Wilson requested that the AAC consider pursuing the “Art in the Elementary School” program.  Mr. Doerlich suggested that the Poet Laureate may be a resource.  He added that there are definite benefits to children who are exposed to the arts.  He appreciates the Council’s and City’s support of the arts.

Cm. Rowley’s motion to accept the report was seconded by Vice Mayor Hudson and passed 3-0.  Cm. Livingstone and Cm. Perkins were absent. 

(#10.3) Public Hearing:  Resolution No. 2009-032 – Authorizing the Expenditure of Supplemental Law Enforcement Services Funding for a Community and Youth Resource Officer. 

Police Chief Scott Holder presented the report.  He stated that the San Ramon City Council has approved the use of the Supplemental Law Enforcement Services Fund (SLESF) grant money to provide for a Community and Youth Resource Officer position since 1997.   San Ramon will receive a minimum of $100,000 in SLESF money for FY 2008-09.  The SLESF revenue has already been included in the approved Police Services budget for FY 2008-09 to partially fund this position.

Mayor Wilson opened the public hearing.  There were no requests to address this item.  Mayor Wilson closed the public hearing.

Cm. Rowley’s motion to adopt Resolution No. 2009-032 was seconded by Vice Mayor Hudson and passed 3-0.  Cm. Livingstone and Cm. Perkins were absent.

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CITY MANAGER COMMENTS

City Manager Herb Moniz apologized for being late and explained that he was meeting with engineers to move forward on the infrastructure for the City Center project.  An update will be provided at the March 24, 2009 Council meeting.  Mr. Moniz also reported that City staff is moving forward with the 2009-10 budget. 

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COUNCILMEMBER REPORTS

Vice Mayor Hudson stated that the key phrase in SB 375/AB 32 is that there will no longer be ‘business as usual’.  He reported that the East Bay Regional Parks District (EBRPD), which receives 85% of its funding from property taxes, is looking at cutting $12 million from its budget.  The Segway issue will be discussed at the EBRPD’s March 10, 2009 meeting.  He urged citizens who are concerned about motorized vehicles on the Iron Horse Trail to contact EBRPD.  He stated that the Central Contra Costa Transit Authority is looking at a 25% budget cut.  County Connection is looking at using express bus funds to cover budget shortages.  They expect to receive $18 million for new buses from the federal government.

MAYOR’S REPORTS AND COMMENTS

Mayor Wilson invited residents to enjoy the art exhibits at the Lindsay Dirkx Brown gallery at the San Ramon Community Center.  Tickets are available on the City’s web site for “Forbidden Broadway” on March 14, 2009 at the Dougherty Valley Performing Arts Center.  He urged residents who are concerned about the use of motorized vehicles on the Iron Horse Trail to contact EBRPD.

Mr. Moniz suggested that the meeting be closed in honor of Lindsay Dirkx Brown for her contributions to San Ramon.  Mayor Wilson closed the meeting in honor and gratitude to Lindsay Dirkx Brown.

At 8:07 p.m., there being no further business, Mayor Wilson adjourned the meeting.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the March 10, 2009 City Council meeting 3-0, Livingstone and Perkins abstain.

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