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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

March 10, 2009

A regular meeting of the City Council of the City of San Ramon was held March 10, 2009 at 7:05 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding. 
PRESENT:  Councilmembers Livingstone, Perkins, Rowley, Vice Mayor Hudson, and Mayor Wilson.
STAFF PRESENT:  City Manager Herb Moniz, City Attorney Byron Athan, Police Chief Scott Holder, Parks and Community Services Director Jeff Eorio, Transportation Division Manager Lisa Bobadilla, Administrative Services Director Greg Rogers, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Members of Boy Scout Troop 805 and 888 led those in attendance in the pledge of allegiance.

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ANNOUNCEMENTS

The City Clerk stated that Mr. Shogren is unable to attend the meeting and asked to reschedule item 4.4 to the March 24, 2009 Council meeting.  The City Clerk noted that there were no changes or additions to the meetings listed on the agenda. 

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SPECIAL PRESENTATIONS

(#4.2) Proclamation Recognizing Gordon Kimber for his Service on the Transportation Advisory Committee.  Introduction by Lisa Bobadilla, Transportation Division Manager.  Presentation by Mayor Wilson.

Transportation Division Manager Lisa Bobadilla thanked Gordon Kimber for his twelve years of leadership and service to the Transportation Advisory Committee.  Mayor Wilson presented Mr. Kimber with a proclamation enumerating his contributions.  Mr. Kimber thanked the City for this recognition and acknowledged the work of City staff to improve traffic safety in San Ramon.

(#4.3) Proclamation Declaring March 2009 as American Red Cross Month.  Presented by Mayor Wilson to Mark Bryggman, Chairman of the Contra Costa Leadership Council for American Red Cross Bay Area.

Mayor Wilson presented the proclamation to Jan Peterson, Red Cross Partner Liaison to the City of San Ramon.  Ms. Peterson thanked the Council for their support.  She encouraged interested residents to visit the Red Cross website to explore the variety of volunteer opportunities available.  She looks forward to a productive 2009.

(#4.1) Recognition of Mitchell Briggs, Davis Bullock, Nathan Cao, Brannan Haket, Joey Holden, Tommy Jew, Braden Mague, Garret Meyer, Thomas Nelson, Brett Peters, Logan Price, Ivan Romhanyi, Jared Sackett, Eric Voss and Jason Walsh, members of the Rangers San Ramon Soccer Team as Northern California U11 Boys Division 1, State Cup Champions 2009.  Presentation by Mayor Wilson.

Parks and Community Services Director Jeff Eorio congratulated the San Ramon Soccer Club Rangers for winning the State Cup Championship.  He introduced Coach Ramiro Arredondo.  Coach Ramiro reviewed the team’s game history and stated that the team members are San Ramon residents.  Coach Ramiro and Mayor Wilson presented certificates to each team member.  Mayor Wilson presented Coach Ramiro with a certificate thanking him for his dedication. 

(#4.4) Recognition of Karl Shogren, Senior Engineer Inspector, as Employee of the Month for March 2009.  Presented by Mayor Wilson.

The presentation was rescheduled to March 24, 2009. 

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Mayor Wilson requested a recess at 7:27 p.m.  He reconvened the meeting at 7:33 p.m.  All Councilmembers were present.

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CITY COUNCIL APPOINTMENTS

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PUBLIC COMMENT

The City Clerk noted that there was one request for public comment. 

Roz Rogoff, resident, stated that the Safe Cat Foundation is in great need of people to either adopt or to provide foster care for cats.  Interested individuals should contact her at contact@sanramonoberver.org.

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APPROVAL OF MINUTES

(#7.1) Vice Mayor Hudson’s motion to approve the February 24, 2009 City Council meeting minutes was seconded by Cm. Rowley and passed 3-0.  Cm. Livingstone and Cm. Perkins abstained.

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CONSENT CALENDAR

Mayor Wilson requested that item 8.14 be pulled from the Consent Calendar.

(#8.1) Resolution No. 2009-033 – Adopting a Negative Declaration (IS 08-250-007) for the 2009 Consolidated General Plan Amendment # 1-“A” (GPA 08-400-002) for the Growth Management, Traffic and Circulation, and Parks and Recreation Elements Update; and Mixed Use Policy Amendment.

(#8.2) Resolution No. 2009-034 – Adopting a Negative Declaration (IS 08-250-006) for the 2009 Consolidated General Plan Amendment # 1-“B” (GPA 08-400-003) for the Property Located at 2300 Camino Ramon (APN: 213-131-008).

(#8.3) Resolution No. 2009-035 – Approving the 2009 Consolidated General Plan Amendment #1 to the General Plan 2020 for the following:

A. General Plan Amendment (GPA 08-400-002) for Growth Management, Traffic and Circulation, and Parks and Recreation Elements Update; and Mixed Use Policy Amendment; and

B. General Plan Amendment (GPA 08-400-003) for 2300 Camino Ramon from Manufacturing and Warehousing (MW) to Administrative Office (OA).

(#8.4) Ordinance No. 412 – Rezoning 2300 Camino Ramon (RZ 08-600-001) from Manufacturing and Warehouse (MW) to Administrative Office (OA) (APN: 213-131-008).

(#8.5) Ordinance No. 413 – Adopting Revised Note 3 in Table 2-6 of Title D, Zoning Ordinance Text Amendment TA 08-410-003, Zoning of the Municipal Code of the City of San Ramon.

(#8.6) Resolution No. 2009-036 – Accepting Certain Landscape Improvements in RA 1197 for Maintenance (Windemere BLC, Land Development Company, LLC).

(#8.7) Resolution No. 2009-037 – Accepting Certain Landscape Dedications and Certain Landscape Improvements in RA 1193 for Maintenance (Shapell Industries – Monarch at Gale Ranch).

(#8.8) Resolution No. 2009-038 – Accepting Certain Roadway Improvements in RA 1193 for Maintenance (Shapell Industries - Monarch at Gale Ranch).

(#8.9) Resolution No. 2009-039 – Authorizing the Mayor to Execute Amendment No. 2 to an Existing Agreement with Contract Sweeping Services to Renew the Agreement for One Year for Providing Street Sweeping Services in an Annual Amount Not to Exceed $80,564 and a Cumulative Agreement Total Not to Exceed $367,800.

(#8.10) Resolution No. 2009-040 – Authorizing the Mayor to Execute Amendment
No. 2 to an Existing Agreement with White Oak Landscape, Inc. to Renew the Agreement for One Year for Providing Parks Turf Mowing Services and Increase the Scope of Work to Include Detention Basin, Water Quality Pond and Bioswale Maintenance in the Dougherty Valley in an Annual Amount Not to Exceed $307,447.

(#8.11) Resolution No. 2009-041 – Authorizing the City Manager to Execute an Agreement with the Bay Area Air Quality Management District for Participation in the Transportation Fund for Clean Air Regional Fund Grant Program for the Bollinger Canyon Road Corridor Traffic Signal System Upgrade.

(#8.12) Resolution No. 2009-042 – Authorizing the City Manager to Execute an Agreement  with the Bay Area Air Quality Management District for Participation in the Transportation Fund for Clean Air Regional Fund Grant Program for the Crow Canyon Road Corridor Traffic Signal System Upgrade.

(#8.13) Resolution No. 2009-043 – Accepting Amendments and Revisions to the City’s Personnel Rules and Regulations.

Cm. Livingstone’s motion to approve items 8.1 through 8.13 was seconded by Cm. Rowley and passed 5-0. 

(#8.14) Minute Order No. 2009-08 – Authorizing the Expenditure of $99,205 to the San Ramon Valley Unified School District for Crossing Guard Services for Fiscal Year 2008/2009.  

Police Chief Scott Holder provided the report.  In FY 0207/08, the cost of staffing crossing guards was $144,991 and the City paid $99,205.  The School District and City have agreed to the same expenditure level for FY 2008/09 and FY 2009/10.  Mayor Wilson stated that the City subsidizes the crossing guard program at twelve school sites, eleven elementary schools and Pine valley Middle School in San Ramon.  He asked if there is a need for crossing guards in Dougherty Valley.  Chief Holder stated that a warrant study by the City’s Transportation Department would assess the need.

Cm. Livingstone’s motion to approve consent item 8.14 was seconded by Cm. Rowley and passed 5-0. 

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Review of Mid-Year 2008-2009 Financial Report. Resolution No. 2009-044 – Authorizing Mid-Year 2008-2009 Budget Adjustments.

The staff report was presented by Administrative Services Director Greg Rogers.  He stated that the General Fund expenditures are projected at $1.5 million below budget.  General Fund revenues are projected above budget by $3.7 million reflecting a $5.9 million one-time prior year sales tax payment.  He recommended that the Council use $5.7 million of the one-time revenue to fund special reserves and other one-time expenditures.  Ongoing sales tax revenue has decreased by $.6 million due to the recession.  He advised that the City can anticipate weakening sales tax revenues although the property tax revenues are anticipated to be stable for this year. 

Cm. Perkins asked when the City will receive the fourth quarter 2007-08 sales tax data.  Mr. Rogers stated that the data should be available in mid-March.  Cm. Perkins asked if the City will spend $250,000 on the General Plan update.  Mr. Rogers responded yes.

Mayor Wilson noted that the City will apply for American Recovery and Reinvestment Act (ARRA) grants to supplement the budget wherever possible.  Mr. Rogers noted that the General Fund is at a strong financial position at year’s end but cautioned that the recessionary economy poses long term risks.  He advised the Council to continue its conservative reserve funding strategy.

Vice Mayor Hudson complimented City staff for an excellent report.  He noted that the City should plan to budget for the pavement management and repair needs for Dougherty Valley. 

Cm. Perkins complimented staff for allocating one-time revenues to one-time expenses and to reserve funds to meet future needs.  He was pleased that pavement management projects were not significantly cut.  Cm. Livingstone and Cm. Rowley stated that they were pleased with the report.

Mayor Wilson voiced a concern about the effect of the ballot initiatives on the state budget in May.  He thanked staff for being proactive in their planning.

Vice Mayor Hudson’s motion to adopt Resolution No. 2009-044 was seconded by Cm. Perkins and passed 5-0.

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CITY MANAGER COMMENTS

City Manager Herb Moniz had no comments.

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COUNCILMEMBER REPORTS

Vice Mayor Hudson reported that the Planning Committee of the Contra Costa Transportation Authority is reviewing projects to recommend to Congresswoman Tauscher for ARRA grants.  The projected cost is $28 million and would fund the HOV lane in Walnut Creek, the auxiliary lane from Crow Canyon and Sycamore; and the HOV on/off ramp at Norris Canyon.  He reported that the Walt Disney School Student Education Fund raised over $60,000 at their Silent Auction event.

Cm. Rowley thanked Ms. Bobadilla and City staff for the exceptional Street Smarts Storybook Poster Contest Awards on March 5, 2009.  She complimented the Public Services and the Parks Department staff for their excellent presentations at the San Ramon Government 101 class on March 9, 2009.  Cm. Rowley stated that the Country Club School fund raiser will be held on March 14, 2009.

MAYOR’S REPORTS AND COMMENTS

Mayor Wilson recognized the time and financial contribution of parents at the Montevideo Elementary School Fund Raiser.  He thanked the parents and teachers for caring.  Mayor Wilson stated that the City receives only $.78 back from every $1.00 given to the federal government and that is why the City is pursuing ARRA grants.

Cm. Perkins requested that the Council meeting be closed in memory of Conner Vicars, a Pine Valley student and member of Troop 84.  The Council observed a moment of silence.

At 8:19 p.m., there being no further business, Mayor Wilson adjourned the meeting.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the March 24, 2009 City Council meeting 5-0.

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