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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

March 24, 2009

A regular meeting of the City Council of the City of San Ramon was held March 24, 2009 at 7:01 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding. 
PRESENT:  Councilmembers Livingstone, Perkins, Rowley, Vice Mayor Hudson, and Mayor Wilson.
STAFF PRESENT:  City Manager Herb Moniz, City Attorney Byron Athan, Police Chief Scott Holder, Associate Engineer Christopher Low, Engineering Services Director Joye Fukuda, Program Manager David Krueger, Parks and Community Services Director Jeff Eorio, Transportation Specialist PJ Dhoot, Associate Planner Cindy Yee, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Megan Abravanel, Emma Erlick, Samiksha Krishnamurthy, Taylor London, Caitlin Willard, members of Brownie Troop #32441, led those in attendance in the pledge of allegiance.

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ANNOUNCEMENTS

The City Clerk stated that staff requests the removal of item 10.2 from the agenda for modifications.  The City Clerk noted that there were no changes or additions to the meetings listed on the agenda. 

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SPECIAL PRESENTATIONS

(#4.1) Recognition of Fifth Annual Street Smarts Storybook Poster Contest Win-ners: Emily Nguyen, Megan Lee, Samay Dubey, Anika Rawat and Ashna Gupta; Storybook Author Dana Mentink; and Program Sponsor Rob Scott, General Manager Sunset Development Company. Introduction by Nat Rojanasathira, Street Smarts Coordinator. Presentation by Mayor Wilson.

Nat Rojanasathira provided a summary of the Poster Contest.  Forty finalists participated in this year’s Contest.  Mayor Wilson presented certificates to the winning students.  Mayor Wilson thanked Robert Scott for Sunset Development’s generous support.  Mr. Scott stated that Sunset is proud to have sponsored the Contest for the past five years.  Copies of the Storybook were distributed to the Council and available for the public.

(4.2) Recognition of the California High School Teams and Coaches of the Moot Court Team for Placing First in Contra Costa County and the Mock Trial Team for Placing Third in Contra Costa County.  Team Coach-Teacher (for Both Teams) Brian Barr; Moot Court Winners Zhuchen Xu and Cecilia Xie; Moot Court Attorney Coach Ellen Rosenbluth; Mock Trial Team Captains Adam Hester and Cady Delano; Mock Trial Attorney Coach Lori Gong.  Presented by Mayor Wilson.          

Moot Court Attorney Coach Ellen Rosenbluth provided a summary of the program.  She noted that the team trials were judged by Superior Court judges.   Mayor Wilson presented a certificate to each student.  Mayor Wilson presented certificates to Brian Barr, Lori Gong and Ms. Rosenbluth and thanked them for their commitment.  Mr. Barr commended the students for the time and effort which they committed to the program. 

(#4.3) Presentation by George Chiu on the East Bay Municipal Utility District’s 20" Potable Waterline and Installation on San Ramon Valley Boulevard.

Associate Engineer Christopher Low introduced Serge Terentieff, EBMUD Senior Civil Engineer, who presented the report.  Mr. Terentieff reviewed the Project scope, location, benefits, traffic control and public outreach efforts.  EBMUD will coordinate the Project with the City’s San Ramon Valley Boulevard street improvement project.  EBMUD’s project is designed to avoid impacting existing utilities (stormdrain, sewer, gas, etc). 

Cm. Perkins asked if concrete barriers would be used to separate traffic from work zones.  Mr. Terentieff responded that this determination has not yet been made.  One lane of traffic will remain open at all times.  Information will be available on the EBMUD’s website at www.ebmud.com.  Mayor Wilson requested that EBMUD provide an emergency contact number.  Cm. Livingstone requested that EBMUD personally visit the management of each affected business and notify them of the Project.  Mayor Wilson asked EBMUD to provide information to Sunset Development so that they can notify Bishop Ranch employees.  Cm. Perkins asked if EBMUD is taking special precautions near natural gas lines.  Mr. Terentieff stated that EBMUD has included this precaution in the design process.  Staff will verify the location of gas lines prior to beginning street work.  EBMUD will also contact each utility owner 48 hours prior to beginning work.  Cm. Perkins requested that EBMUD send notification prior to digging near any communication lines.  Mayor Wilson opened the public comment.  There were no requests to address this item.  Mayor Wilson closed the public comment.

(#4.4) Recognition of Karl Shogren, Senior Engineer Inspector, as Employee of the Month for March 2009.  Presented by Mayor Wilson.

Engineering Services Director Joye Fukuda introduced Karl Shogren.  Mr. Shogren is being recognized for coordinating the construction management and inspection of the Glass House Interior Renovation Project.  Mayor Wilson presented Mr. Shogren with a certificate and a gold star.  Mr. Shogren thanked the Council for this recognition and stated that he is proud to be part of this important historic project.  He encouraged the public to visit the Glass House and when it opens.

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CITY COUNCIL APPOINTMENTS

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PUBLIC COMMENT

The City Clerk noted that there were two requests for public comment. 

Roz Rogoff, resident, asked if the installation of the East Bay Municipal Utility District’s Potable Waterline on San Ramon Valley Boulevard will conflict with the planned repaving of that portion of San Ramon Valley Boulevard.  Mayor Wilson stated that City staff will minimize the disruption and ensure that the two projects are not in conflict.

Dr. Judy Walters, Dean of Diablo Valley College (DVC), introduced Dr. Kevin Horan, Executive Dean of the San Ramon DVC campus.  Dr. Walters reported that there has been a 10% growth in enrollment at the San Ramon campus.  She provided a summary of DVC’s achievements.  She stated that DVC values their partnership with the City.  She thanked Mayor Wilson for his service on the DVC Foundation Board.  Dr. Horan reported that DVC received a commendation from the Western Association of Schools and Colleges’ Accreditation Team for the innovative joint use library partnership.  Cm. Perkins thanked DVC for providing an excellent educational opportunity.  Mayor Wilson thanked Dr. Walters and Dr. Horan for their contributions to the San Ramon community.

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APPROVAL OF MINUTES

Cm. Perkins’ motion to approve the March 10, 2009 City Council meeting minutes was seconded by Cm. Livingstone and passed 5-0.

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CONSENT CALENDAR

(#8.1) Register of Demands as presented by the City Treasurer (Period ending February 28, 2009).

(#8.2) Minute Order No. 2009-09 – Accepting the Heating, Ventilation and Air Conditioning Unit Replacement Work at San Ramon Community Center and City Offices by ACCO Engineered Systems, Inc. (CIP 5425) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.3) Minute Order No. 2009-10 – Authorizing the Mayor to Approve the Renewal of Annual Purchases with Bay Counties Pitcock Petroleum, Inc. to Supply Unleaded Gasoline, Diesel/Biodiesel Fuel, and Bulk Oil to the Public Services Department in an Annual Amount Not to Exceed $150,000.

(#8.4) Minute Order No. 2009-11 – Authorizing a Cumulative Expenditure Not to Exceed $60,000 of Approved Funding for the Installation of Specialized Police Equipment in the Department’s Fleet of Patrol Cars by Emergency Vehicle Systems (Vendor).

(#8.5) Minute Order No. 2009-12 – Authorizing the Mayor to Approve an Expenditure with M-B Companies, Inc. from the Vehicle Replacement Fund in the Amount of $95,370 for the Purchase of a Replacement Stencil Truck.

(#8.6) Minute Order No. 2009-13 – Authorizing the Mayor to Approve Expenditures for the Purchase of Replacement and New GMC trucks, in an Amount Not to Exceed $129,000 with TEC of Oakland and an Amount Not to Exceed $40,000 with Lehmer's Concord GMC.

(#8.7) Minute Order No. 2009-14 – Approving the Purchase of AM Broadcast Equipment for Major Events and Emergencies in an Amount Not to Exceed $59,000.

(#8.8) Resolution No. 2009-045 – Accepting Certain Landscape Dedications and Certain Landscape Improvements Within Parcel A of Subdivision 8779, Installed as Part of RA 1170 (Dalton Way), for Maintenance (Windemere BLC, Land Development Company, LLC).

(#8.9) Resolution No. 2009-046 – Accepting Certain Landscape Improvements in RA 1170 for Maintenance (Windemere BLC, Land Development Company, LLC).

(#8.10) Resolution No. 2009-047 – Authorizing the Mayor to Execute an Agreement with the Cannon Design Group for Professional Services to Prepare the North Camino Ramon Specific Plan and Related Environmental Documents in an Amount Not to Exceed $600,000 Including all Reimbursables.

(#8.11) Resolution No. 2009-048 - Authorizing the Mayor to Execute a Master Agreement to Apply for Funds from the East Bay Regional Park District Under Measure WW Park Bond Extension and Appointing the City Manager as Agent to Conduct all Negotiations, Execute and Submit all Documents.

(#8.12) Resolution No. 2009-049 – Repealing Resolution No. 2008-167 and Amending the Parking Restrictions Master Street List Establishing Restricted Parking Zones in the City of San Ramon Per Title B, Division B-8, Chapter I, Article 1, Section B8-1, Stopping, Standing or Parking – Curb Marking Designations.

(#8.13) Resolution No. 2009-050 – Describing New Improvements and Ordering the District Engineer to Prepare and File the Landscaping and Lighting District No. 1984-1 District Engineer's Report for FY 2009/10.

(#8.14) Resolution No. 2009-051 – Authorizing the Mayor to Execute an Agreement with CBC Construction, Inc. for General Contracting Services in an Annual Amount Not to Exceed $416,800.

(#8.15) Resolution No. 2009-052 – Authorizing the Mayor to Execute Amendment #1 to the Agreement with Veronica Tam and Associates for Contract Planning Services for the Housing Element Update in an Amount Not to Exceed $3,300 including all Reimbursables.

(#8.16) Architectural Review Board Appointment.

(#8.17) Resolution No. 2009-053 – Authorizing the Mayor to Execute an Agreement with Michael Brandman Associates for Professional Services to Prepare the Environmental Impact Report for the Five-Year General Plan Update and Related General Plan Technical Assistance in an Amount Not to Exceed $334,000 Including all Reimbursables.

(#8.18) Introduction of Resolution No. 2009-XXX (next in line) – Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2009-10 and Repealing Resolution No. 2008-91.

Cm. Livingstone’s motion to approve items 8.1 through 8.18 was seconded by Cm. Rowley and passed 5-0. 

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UNFINISHED BUSINESS

(#9.1)  Report and Presentation on the Implementation of a Residential Food Scrap Recycling Pilot Program. 

Program Manager David Krueger provided the details of the Pilot Program and public education efforts.  The Residential Food Scrap Recycling Program allows residents to recycle food scraps and food soiled/non-recyclable paper products in the green waste cart.  Food scrap recycling represents the greatest opportunity for increased diversion from the residential sector.  These products can be composted and used to enrich the soil, conserve water, prevent erosion and grow healthier plants.  Food scrap recycling also reduces green house gases.  Alameda County and Lafayette, Moraga, and Orinda have implemented residential food scrap recycling programs.

Mayor Wilson asked about the potential problem with raccoons.  Mr. Krueger suggested placing green waste over the food waste.  Cm. Livingstone asked where the Pilot Program will be located.  Mr. Krueger stated that staff is reviewing three locations to obtain a representative sampling for the City.  Vice Mayor Hudson noted that Alameda County delivers food waste to Emeryville where it is converted to liquid natural gas.  He asked staff to investigate if this reduction can be used as a transportation sector credit for AB32.  Cm. Perkins advised residents not to add food scraps to their green waste unless they are in the Pilot Program area.  Vice Mayor Hudson asked if commercial areas are included.  Mr. Krueger stated that commercial areas are not currently included.  In the current Franchise Fee, commercial food waste pick up costs are higher than standard garbage rates.  Cm. Rowley asked when other areas of the City might be able to participate.  Mr. Krueger responded that, if the Pilot Program is successful, the Program could be available Citywide in January at the beginning of the new rate year.

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NEW BUSINESS

(#10.1) Library Advisory Committee Annual Report.  Staff report by Jeff Eorio, Parks and Community Services Director.

Parks and Community Services Director Jeff Eorio introduced Ken Bradshaw, Library Advisory Committee (LAC) Member, who provided the report.  He reviewed the highlights and accomplishments in 2008.  Circulation has increased 36% at the Dougherty Valley Library and 12% at the San Ramon Library.  Mr. Bradshaw presented the LAC’s goals for 2009. 

Cm. Perkins encouraged the LAC to contact the Library Foundation to solicit new members and to ask current LAC members to recommend new members.  Cm. Livingstone thanked Mr. Bradshaw for the report.  Mayor Wilson thanked the library volunteers for their service to the City.  

(#10.2) Public Hearing:  Introduction of Ordinance No. XXX (next in line) Amending the San Ramon Flood Insurance Program Ordinance (City of San Ramon Municipal Code Division C4, Chapter IV). 

(#10.3) Radar Speed Display Sign Program Update.  Staff report by PJ Dhoot, Transportation Specialist.

Transportation Specialist PJ Dhoot provided the report.  Radar Speed Display Signs were installed along arterial and collector roadways in order to maximize their exposure and test their effectiveness.  Locations included: Eastbound Crow Canyon Road, east of Bollinger Canyon Road; Southbound San Ramon Valley Blvd, north of Hooper Drive; Eastbound Norris Canyon Road, west of Celaya Circle; and Westbound Montevideo Drive, west of Mangos Drive.  Staff conducted a before and after study of the vehicle speeds along these roadways.  There was a reduction in the average speed and critical speed of vehicles traveling along roadways where the Signs were installed.  Based on site surveys, four locations are proposed for the 2008/09 Program: Morgan Drive, Pine Valley Road, Rosincress Drive, and Twin Creeks Drive.  Public Hearings are scheduled for April 16 and May 21, 2009 rings will serve as informational sessions for residents

Cm. Livingstone stated that he was pleased with the speed reductions.  He asked what kind of data the City was collecting.  Ms. Dhoot responded that the devices collect average speed and traffic volume data. 

Vice Mayor Hudson’s motion to accept the report was seconded by Cm. Rowley and passed 5-0.

(#10.4) Annual Report – 2009 General Plan 2020 Implementation Work Plan and Schedule.  Staff report by Cindy Yee, Associate Planner.

Associate Planner Cindy Yee provided the report.   There were no General Plan Amendments in 2008 and one consolidated General Plan Amendment in March 2009.  Vice Mayor Hudson asked if the 2009 General Plan 2020 Implementation and Work Plan Summary will be sent to the Governor’s office.  Ms. Yee responded yes.  He requested that information regarding the Residential Food Scrap Recycling Pilot Program be added to the report.  Mayor Wilson thanked staff for an excellent report. 

Vice Mayor Hudson’s motion to accept the report with the Council’s comments and for-ward it to the Governor’s Office of Planning and Research and the Department of Hous-ing and Community Development was seconded by Cm. Livingstone and passed 5-0.

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CITY MANAGER COMMENTS

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COUNCILMEMBER REPORTS

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson encouraged residents to participate in the Windemere “Run Like the Wind” Half Marathon and 5K Run on March 29, 2009.  He invited residents to sign a Book of Condolences for the four Oakland police officers, Sergeants Mark Dunakin, Ervin Romans and Dan Sakai and Officer John Hege, who were killed in the line of duty.  The Book will be available at the San Ramon Community Center.  He requested that the Council meeting be closed in memory of the service of the four police officers.  The Council observed a moment of silence.

At 8:52 p.m., there being no further business, Mayor Wilson adjourned the meeting.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the April 14, 2009 City Council meeting 5-0.

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