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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

April 28, 2009

A regular meeting of the City Council of the City of San Ramon was held April 28, 2009 at 7:08 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding. 
PRESENT:  Councilmembers Perkins and Rowley, Vice Mayor Hudson, and Mayor Wilson.
ABSENT:  Councilmember Livingstone.
STAFF PRESENT:  City Manager Herb Moniz, City Attorney Byron Athan, Police Chief Scott Holder, Planning/Community Development Director Phil Wong, Parks and Community Services Director Jeff Eorio, Central Services Division Manager Pat Perry, Transportation Division Manager Lisa Bobadilla, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Rashmi Bhoj, Kaelee Cruz, Morgan Dowling, Elizabeth Fresquez, Hailey Gage, Mikayla Oivicich, Ashley Perrilliat, Nicole Pfund, Jessica Schneider, Gloriane Tong, Sophia Trani, Nicole Trube and Kristal Whitlow, members of Girl Scout Troop #304397, led those in attendance in the pledge of allegiance.

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ANNOUNCEMENTS

Mayor Wilson requested that item 10.1 be continued to the May 26, 2009 Council meeting.  Cm. Perkins’ motion to continue item 10.1 was seconded by Vice Mayor Hudson and passed 4-0.  Cm. Livingstone was absent.  The City Clerk noted that there were no changes or additions to the meetings listed on the agenda. 

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SPECIAL PRESENTATIONS

(#4.1) Recognition of George Thomas for his Service on the Architectural Review Board.  Introduction by Phil Wong, Planning/Community Development Director.  Presentation by Mayor Wilson.

Planning/Community Development Director Phil Wong acknowledged the contributions of George Thomas to the Architectural Review Board.  Mayor Wilson presented Mr. Thomas with a proclamation and thanked him for his service to the City.  Mr. Thomas thanked the Council for the recognition and stated that it was a pleasure to work with the City, the Council, the Planning Commissioners and the Planning staff.

(4.2) Proclamation Declaring April 19-25, 2009 as National Volunteer Week “Celebrating People in Action”.  Presented to Mary Rutherford by Mayor Wilson.

Mayor Wilson presented Mary Rutherford with the proclamation declaring April 19-25, 2009 as National Volunteer Week.

(#4.3) Recognition of Mary Rutherford as Recipient of the California Park and Recreation Society Volunteer “Champion of the Community” Award for 2008.  Presented by Mayor Wilson.

Parks and Community Services Director Jeff Eorio recognized Mary Rutherford as the recipient of the California Park and Recreation Society (CPRS) Volunteer “Champion of the Community” Award for 2008.  He recognized her dedication, competency and service to the City.  Mayor Wilson thanked Ms. Rutherford for her commitment and service.  Ms. Rutherford thanked the City for the proclamation and stated that she enjoys working with the San Ramon community.

Mr. Eorio stated that the City received the CPRS Award of Excellence in Facility Design for the Dougherty Valley Performing Arts Center.  The Center is the result of a collaborative partnership with the School District.  David Ernest, Parks and Community Services Commission Chair, accepted the award on behalf of the staff and volunteers who made this award possible.  The City also received the CPRS Alameda and Contra Costa County Chapter award for the Forest Home Farms Field Trip Program.  Pat Boom, a docent, described the field trip program.  She stated that docents are needed and encouraged residents to volunteer.  Mayor Wilson thanked Mrs. Boom for her commitment and efforts to obtain the property for the City.

(#4.4) Special Recognition of Shapell Homes for Donation of the Oak Creek Bridge at Forest Home Farms.  Introduction by Jeff Eorio, Parks and Community Services Director.  Presentation by Mayor Wilson.

Parks and Community Services Director Jeff Eorio stated that Steve Savidge, Construction Manager for Shapell Homes, was unable to attend the meeting.  Mr. Eorio thanked Shapell Homes for their very generous donation of the Oak Creek Bridge which connects the Glass House to Forest Home Farms.  A plaque will be mounted on the bridge recognizing the contributions of: Shapell Homes, ENGEO, Inc., Independent Construction Company, LSA, RGW Construction, Inc., Ruggeri, Jensen, Azar & Associates, and White Oak Landscape.  The new bridge recreates as closely as possible the design and location of the original bridge. 

(#4.5)  Proclamation Recognizing the Dougherty Station Library’s Commendation by the Western Association of Schools and Colleges.  Presented to Mark Fink, Dougherty Station Library Joint Use Specialist, by Mayor Wilson.

Parks and Community Services Director Jeff Eorio stated that the Dougherty Station Library has been formally recognized by the Western Association of Schools and Colleges for its Joint Use Library Agreement.  The accreditation team recognized the unique collaboration between the Diablo Valley College, the Contra Costa Library, and San Ramon.  Mayor Wilson presented the proclamation to Mark Fink, Dougherty Station Library Joint Use Specialist.  Mr. Fink acknowledged the efforts of each participant to establish a partnership which serves the students and the San Ramon community.

(#4.6) Proclamation Declaring May 1, 2009 as “Paint Our Town Purple Day” presented to Doug Gin, Relay for Life Event Chair, and Abby Caldwell, American Cancer Society Relay for Life Manager by Mayor Wilson.

Mayor Wilson presented the proclamation to Doug Gin, Relay for Life Event Chair, and Abby Caldwell, American Cancer Society Relay for Life Manager.  Mr. Gin thanked the City and the School District for supporting this event.  He noted that the 2008 event raised over $100,000.  Cm. Rowley encouraged residents to participate in the Relay for Life event on June 27-28, 2009 at California High School.

(#4.7) Proclamation Declaring May 2009 as Water Safety Month.  Presented to Keith Haase, Aquatics Supervisor, by Mayor Wilson.

Mayor Wilson presented the proclamation to Keith Haase, Aquatics Supervisor.  Mr. Haase thanked the Council for the proclamation and the City’s aquatic programs.

(#4.8) Recognition of the Spring 2009 Citizen’s Police Academy Graduates:  Wendell Ayers, Bangon Badial, Martin Bradley, Alan Campbell, Angelina Carrillo, Sarah Dancaster, James Deas, Sarbjit Dhesi, Robert Dove, Michael Gama, Deborah Hince, William Jaffin, Janet Lowe, Kathy Mazza, Mary Lu Oliver, Joseph Reyes, Bruce Saltzman, Linnea Wahamaki, Shirley Wensler, Anni Working.  Introduction by Police Chief Scott Holder.  Presentation by Mayor Wilson.

Police Chief Scott Holder encouraged residents to get involved in their community by participating in the Citizen’s Police Academy.  It is a thirteen week program which provides information on the operations of the San Ramon Police Department.  Chief Holder introduced Officers Rob Ransom and Mark Gunning who are the Academy’s core instructors.  Mayor Wilson recognized the participants and thanked them for their interest in the City.  Chief Holder stated that the Citizen’s Academy will be presented in January 2010.  The Department also provides a Youth Academy in June.  Additional information is available on the City’s website.

(#4.9) Presentation by Harv Singh, Market Manager, Announcing the May 2, 2009 Opening of the Farmers Market at Forest Home Farms. 

Parks and Community Services Director Jeff Eorio introduced Patricia Boom.  Mrs. Boom encouraged residents to attend the opening of the San Ramon Farmers Market on May 2, 2009 at Forest Home Farms (FHF).  The Farmers Market is sponsored by Whole Foods, Shapell Industries, and the San Ramon Historic Foundation.  The Market will operate from May through October.  Each week will feature a different music group and activities.  Mrs. Boom encouraged residents to support FHF and to visit the Historic Foundation’s gift shop at the Farm. 

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CITY COUNCIL APPOINTMENTS

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PUBLIC COMMENT

The City Clerk noted that there were two requests for public comment. 

Roz Rogoff, resident, stated that the Safe Cat Foundation will have a booth at the San Ramon Farmers Market.  She encouraged residents to visit the booth and adopt a cat or kitten.  She announced that the San Ramon Observer web site will merge into the San Ramon Express web site.

Gina Channell-Allen, president of the East Bay Division of Embarcadero Publishing, announced the start of a new web site on May 4, 2009.  San Ramon Express.com will be an on line news information web site.  It will feature current news and events, resources and information for San Ramon and will host a forum for comments.  Ms. Channell-Allen recognized Ms. Rogoff for her civic service in producing the San Ramon Observer.  Cm. Perkins thanked Ms. Rogoff for her coverage of San Ramon news.  He also thanked Ms. Channell-Allen for including San Ramon in their publications.

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APPROVAL OF MINUTES

Vice Mayor Hudson’s motion to approve the April 14, 2009 City Council meeting minutes was seconded by Cm. Rowley and passed 4-0.  Cm. Livingstone was absent. 

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CONSENT CALENDAR

(#8.1) Register of Demands as presented by the City Treasurer (Period ending March 31, 2009).

(#8.2) City of San Ramon Quarterly Investment Report (Period Ending March 31, 2009).

(#8.3) Ordinance No. 414 – Repealing Division C4, Flood Insurance Program, and Adopting a Revised Division C4, Flood Insurance Program, of the Municipal Code of the City of San Ramon Municipal Code.

(#8.4) Ordinance No. 415 – Adopting Chapter V, Secondary Dwelling Unit to Division D4, Standards for Specific Land Uses of Title D, Zoning Ordinance of the Municipal Code of the City of San Ramon.

(#8.5) Minute Order No. 2009-15 – Recommending the Expenditure of $98,000 with LPS Tactical and Personal Security Supply for Police Services Equipment.

(#8.6) Minute Order No. 2009-16 – Accepting the Work by Quality Plus Construction for the Construction of the Glass House Interior Renovation Phase II Project (CIP 5419) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.7) Resolution No. 2009-064 – Approving a City Fraud Prevention Policy.

(#8.8) Resolution No. 2009-065 – Authorizing Additional Expenditures in the Amount of $125,000 for a Total Not to Exceed Amount of $215,000 for Professional Convergence Solutions for Fiscal Year 2008-09 for Upgrading the City’s Telephone System and to Provide Additional On-Call Maintenance Services.

(#8.9) Resolution No. 2009-066 – Abandoning a Certain Trail Easement at the Oaks/Circle E Ranch Development on Assessor’s Parcel Numbers 211-030-026 and 211-030-027 and Accepting an Offer of Certain Easements from the Owners of Assessor’s Parcel Numbers 211-030-026 and 211-030-027 and from the Owner of Assessor’s Parcel Number 211-160-024 and Accepting as Complete and for Maintenance Certain Trail Improvements by the City of San Ramon (The Oaks/Circle E Ranch Development, Subdivision 8013).

(#8.10) Resolution No. 2009-067 – Authorizing the Mayor to Execute Amendment
No. 2 to the Agreement with Azari Engineering, Inc. for Engineering Services for the Annual Pavement Management Program (CIPs 5397, 5402, 5409, 5449, 5512, and 5534) and for Parking Lots Pavement Maintenance Project (CIP 5438) for a Period between September 26, 2007 and December 31, 2010 in an Amount Not to Exceed $627,800.

(#8.11) Resolution No. 2009-068 – Authorizing the City Manager to Execute the California Department of Transportation Disadvantaged Business Enterprise Implementation Agreement.

(#8.12) Resolution No. 2009-069 – Authorizing the Mayor to Execute Amendment No. 4 to the Existing Agreement with McNevin Cleaning Specialists, Inc. to Renew the Agreement for Carpet and Upholstery Cleaning Services in a Total Annual Amount Not To Exceed $66,195.

(#8.13) Resolution No. 2009-070 – Authorizing the Mayor to Execute Amendment No. 2 to the Existing Agreement with FloraTech Landscape Management, Inc. to Renew the Agreement for Turf Mowing Services in An Annual Agreement Amount Not To Exceed $282,677.

(#8.14) Resolution No. 2009-071 – Authorizing the Mayor to Execute Amendment No. 3 to the Existing Agreement with Calsense to Renew the Agreement for the Centralized Irrigation System Upgrades Project (CIP 5404) in an Annual Agreement Amount Not To Exceed $112,500.

Vice Mayor Hudson’s motion to approve items 8.1 through 8.14 was seconded by Cm. Perkins and passed 4-0.  Cm. Livingstone was absent. 

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UNFINISHED BUSINESS

(#9.1) Public Hearing:  Resolution No. 2009-072 – Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2009-10 and Repealing Resolution No. 2008-91. 

Pat Perry, Central Services Division Manager, provided the report.  On March 11, 2009, the Finance Committee reviewed the proposed fees and charges and recommended that fee increases and new fees be eliminated unless mandated by the State, other government agencies or existing executed agreements or mitigation of development impacts.  Ms. Perry noted that there were several reductions in fees for both the Parks and the Planning Departments.  No comments were received from the public.

Vice Mayor Hudson discussed the marriage fee.  Residents include those who live or work in San Ramon.  Vice Mayor Hudson’s motion to increase the marriage fee for nonresidents from $100 to $150 was seconded by Cm. Perkins and passed 3-1 (Wilson).  Cm. Livingstone was absent.  Mayor Wilson stated that it is important to maintain or reduce fees during tough economic times so families can take advantage of City facilities.

Cm. Rowley questioned the absence of picnic rental fees for Forest Home Farms.  Parks and Community Services Director Jeff Eorio stated that a fee increase would have been required in order to rent the Glass House garden area and the upper barn.  Therefore, in order to comply with the Finance Committee’s direction, fees were not established.  He suggested that the Council reconsider the fee in the future.

Mayor Wilson opened the public hearing.  There were no requests to address this item.  Mayor Wilson closed the public hearing.

Vice Mayor Hudson’s motion to adopt Resolution No. 2009-072 as amended was seconded by Cm. Perkins and passed 4-0.  Cm. Livingstone was absent. 

(#9.2) Update on the TRAFFIX Program and Introduction of Aram Boyd, TRAFFIX Contract Program Manager, by Lisa Bobadilla, Transportation Division Manager.

Transportation Division Manager Lisa Bobadilla reviewed the history of the Measure J Traffic Congestion Relief Program (TRAFFIX) program.  Bus service will be provided to students at Walt Disney Elementary, Country Club Elementary, and Pine Valley Middle schools.  Minor changes in the schedules at these three schools were required to accommodate the Program. 

Cm. Perkins asked how drivers will be made aware of the laws and California Vehicle Code relative to school buses.  Ms. Bobadilla responded that the she is working with the Police Department to prepare educational materials for the community.  Cm. Perkins requested that outreach efforts include all residents in San Ramon.  Ms. Bobadilla noted that information will be available on the TRAFFIX web site. 

Vice Mayor Hudson stated the buses which will be used in the Program are leased buses not ‘school’ buses.  He encouraged residents to participate in the Program.  He noted that the cost for the first year is $200 per student, less than $1.00 per day.  He added that it is extremely important to make this Program a success because it is funded by the half cent Measure J sales tax not by school funds.

Cm. Rowley complimented staff for their work on this Program.  She suggested that outreach efforts include presentations to PTAs.  Vice Mayor Hudson suggested that information be provided at the Art and Wind Festival.

Ms. Bobadilla introduced Aram Boyd, TRAFFIX Contract Program Manager, who will be responsible for marketing, outreach, and administrative services to the TRAFFIX Board.  Mr. Boyd stated that the buses are state of the art vehicles and include many safety features.  He reviewed the outreach efforts.  He noted that test drives of the bus routes will be conducted in May during school times and real traffic.  Information will be available at www.rideTRAFFIX.com.  He anticipates that ridership will increase over time as parents realize the advantages of the Program.  He told the Council that bus passes can be purchased on the web site or through the mail.  He added that the School District is a partner in the Program but does not providing any funding.

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NEW BUSINESS

(#10.1) Public Hearing:  Introduction of Ordinance (next in line) – Adopting a Lodging Registration Ordinance for all Hotels and Motels in the City of San Ramon.

This item was continued to May 26, 2009.

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CITY MANAGER COMMENTS

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COUNCILMEMBER REPORTS

Vice Mayor Hudson reported that the East Bay Regional Park District Board voted to disallow Segways on the Iron Horse Trail. 

Cm. Perkins reminded residents to utilize the City’s free procedure to register garage sales and to take advantage of the list of registered sales on the City’s web site.

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson noted that City staff is pursuing the issue of prosecution of misdemeanors by the County District Attorney’s office.  He stated that the Council’s goal is to keep the City safe.  He encouraged residents to take precautions to avoid contracting the swine flu.

At 8:53 p.m. the Council convened to Closed Session pursuant to Government Code §54957 to evaluate the position of City Attorney.  Due to illness, Mayor Wilson did not attend the Closed Session.

At 9:26 p.m., Vice Mayor Hudson reconvened the meeting. Mayor Wilson and Cm. Livingstone were not in attendance.  Vice Mayor Hudson reported that no action was taken by the City Council.

At 9:27 p.m., there being no further business, Vice Mayor Hudson adjourned the meeting.

 

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the May 12, 2009 City Council meeting 3-0; Livingstone abstain; Perkins absent.

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