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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

May 12, 2009

A regular meeting of the City Council of the City of San Ramon was held May 12, 2009 at 7:07 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding. 
PRESENT:  Councilmembers Livingstone and Rowley, Vice Mayor Hudson, and Mayor Wilson.
ABSENT:  Councilmember Perkins.
STAFF PRESENT:  City Manager Herb Moniz, City Attorney Byron Athan, Police Chief Scott Holder, Historical Properties and Cultural Events Program Manager Kim Giuliano, Administrative Analyst Darlene Amaral, Public Services Director Karen McNamara, Transportation Division Manager Lisa Bobadilla, Program Manager David Krueger, Senior Engineer Robin Bartlett, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Nikita Aggarwal, Marie Bast, Gabby Berdan, Madison Cavallo, Nicole Cavote, Sandhya Iyer, Tatum Lenberg, Alyssa Mackesey, Darya Magidi, Sarah Mitchell, Maryam Nazir, and Marisa Varni, members of Brownie Troop #30608, led those in attendance in the pledge of allegiance.

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ANNOUNCEMENTS

Mayor Wilson asked if there were any changes or additions to the agenda.  The City Clerk stated that staff requests the addition of an emergency item dealing with emergency storm drain repairs. 

Cm. Rowley’s motion that the item came up after the agenda was published was seconded by Vice Mayor Hudson and passed 4-0.  Cm. Perkins was absent.  Vice Mayor Hudson’s motion that it is an emergency item and that action has to be taken at this meeting was seconded by Cm. Rowley and passed 4-0.  Cm. Perkins was absent. 

The City Clerk noted that there were two changes/corrections to the Committee meeting information.  The Transportation Advisory Committee will meet on May 21, 2009 at the San Ramon Community Center.  The May 21, 2009 Library Advisory Committee meeting has been cancelled.

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SPECIAL PRESENTATIONS

(#4.1) Announcement of Art and Wind Festival by Kim Giuliano, Historical Properties and Cultural Events Program Manager.

Program Manager Kim Giuliano invited everyone to attend the Art and Wind Festival on May 24-25, 2009.  She acknowledged and thanked the 2009 sponsors who include:  Chevron, Comcast, Windemere, Contra Costa Times, KKIQ Radio, San Ramon Marriott hotels, San Ramon Regional Medical Center, and Toll Brothers.  There are 18 supporting sponsors.  This year’s event will feature a larger area with more activities for children, new food booths, quality arts and crafts vendors, and music.  She noted that $75,000 was raised at last year’s event by the nonprofit vendors.

(#4.2) Special Presentation by Darlene Amaral on Bike to Work Day, Thursday, May 14, 2009, to encourage San Ramon employers, employees, and residents to participate in the Bike to Work Day

Administrative Analyst Darlene Amaral encouraged residents to participate in the 2009 Bike to Work Day on May 14, 2009.  There will be 36 energizer stations in Contra Costa County.  Additional information is available at:  www.511contracosta.org.  She invited residents to participate in the Community Bike Rodeo on May 13, 2009 at Iron Horse Middle School.  The event will promote bike safety.

(#4.3) Proclamation Declaring May 17-23, 2009 Hepatitis B Awareness Week.  Presented to Hamin Kim by Mayor Wilson.

Mayor Wilson presented the proclamation declaring May 17-23, 2009 Hepatitis B Awareness Week to Hamin Kim.  Ms. Kim, a California High School student, thanked the Council for the proclamation.  She noted that this is an important issue for San Ramon because of the large Asian community who may be unaware of this disease.

(#4.4) Announcement of Exchange Club of San Ramon Valley’s Scholarship Award.  Sponsored by PG&E.  Presentation by Karen Stepper, President of the Exchange Club, and Mayor Wilson.

Karen Stepper, President of the Exchange Club, explained the purpose of the Exchange Club.  She stated that the Scholarship Program was expanded in 2009 to include all high schools in the San Ramon Valley Unified School District.   This year’s essay topic was “Your Vote: How Does It Count?”  Certificates and books were presented to the students who participated in the program.  Ms. Stepper introduced Tom Guarino representing PG&E, the corporate sponsor.  Third place winners were: Shree Patel, Steven Lau and Amanda Swenson.  Katherine Zhang won second place and David Eliahu won first place.  Ms. Stepper thanked San Ramon for hosting the competition.  Mayor Wilson thanked Ms. Stepper and PG&E for their involvement and for supporting our youth.

(#4.5)  Recognition of Bruce Dye, Maintenance Technician II, as Employee of the Month for May 2009.  Presented by Mayor Wilson.

Public Services Director Karen McNamara introduced Bruce Dye.  Mr. Dye is a ten year City employee.  She recognized Mr. Dye for being flexible and for his great attitude.  She added that his commitment is reflected in the quality of the City facilities for which he is responsible.  Mayor Wilson presented Mr. Dye with a certificate and a gold star.  Mr. Dye thanked the Council for this recognition. 

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CITY COUNCIL APPOINTMENTS

(#5.1) Transportation Advisory Committee Appointment.

Transportation Division Manager Lisa Bobadilla provided the report.  Six applications were received.  The Planning Commission interviewed five candidates on April 27, 2009.  At their May 5, 2009 meeting, the Commission recommended that the City Council appoint Victoria Harris.  

Vice Mayor Hudson’s motion to appoint Victoria Harris to the Transportation Advisory Committee for a term to run through January 2010 was seconded by Cm. Livingstone and passed 4-0.  Cm. Perkins was absent.  Vice Mayor Hudson asked if the term could be extended.  Mayor Wilson stated that the issue should be directed to the Policy Commit-tee.  Cm. Livingstone noted that he was very pleased with the number of applications.   

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PUBLIC COMMENT

The City Clerk noted that there were no requests for public comment. 

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APPROVAL OF MINUTES

Vice Mayor Hudson’s motion to approve the April 28, 2009 City Council meeting minutes was seconded by Cm. Rowley and passed 3-0.  Cm. Livingstone abstained.  Cm. Perkins was absent. 

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CONSENT CALENDAR

(#8.1) Minute Order No. 2009-17 – Accepting the Work by Watertight Restoration, Inc. for the San Ramon Aquatic Center Concrete Deck Resurfacing Project Phase II (CIP 5440) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.2) Resolution No. 2009-073 – Adopting Findings to Appropriate Funds in the City's Beautification, Child Care, Creek Mitigation, and Traffic Improvement Funds for the Period Ending June 30, 2008.

(#8.3) Resolution No. 2009-074 – Accepting Certain Roadway, Storm Drain, Bridge and Trail Dedications and Improvements in RA 1168 for Maintenance (Shapell Industries).

(#8.4) Resolution No. 2009-075 – Approving the Landscaping & Lighting District No. 1984-1 Engineer's Report for Fiscal Year 2009/10; Adopting a Resolution of Intention to Levy and Collect Assessments for Fiscal Year 2009/10; and Setting a Public Hearing for May 26, 2009.

(#8.5) Resolution No. 2009-076 – Approving Amendments to the Tri-Valley Transportation Council Joint Exercise of Powers Agreement and Authorizing the San Ramon Representative to Endorse Said Amendments at the Tri-Valley Transportation Council Public Hearing.

(#8.6) Resolution No. 2009-077 – Authorizing the Mayor to Execute Amendment No. 5 to the Existing Agreement with West Coast Arborists, Inc. to Renew the Agreement for Tree Maintenance Services in a Total Annual Amount Not To Exceed $229,893.

(#8.7) Resolution No. 2009-078 – Authorizing the Mayor to Execute Amendment No. 3 to the Existing Agreement with Traffic Limited, Inc. to Renew the Agreement for Striping and Stenciling Services in a Total Annual Amount Not To Exceed $177,790.

(#8.8) Resolution No. 2009-079 – Accepting the Dougherty Valley Service Center for Maintenance and Authorizing the Mayor to Execute a Grant Deed from Shapell Industries of Northern California to the City of San Ramon for a Portion of Parcel L of Subdivision 8306, Assessor’s Parcel Number 222-270-015.

Cm. Livingstone’s motion to approve items 8.1 through 8.8 was seconded by Vice Mayor Hudson and passed 4-0.  Cm. Perkins was absent. 

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Public Hearing:  Resolution No. 2009-080 – Authorizing the Filing of a Grant Application for the Energy Efficiency and Conservation Block Grant Program As a Part of the American Recovery and Reinvestment Act of 2009 to Fund the Conversion of City Facility Parking Lot Lighting and Street Lights to L.E.D. Technology for $215,600.

Program Manager David Krueger presented the staff report. The advantages of L.E.D. lighting include: reducing energy usage and utility costs by 50%; resulting reduction in green house gas emissions; utilizing low-maintenance fixtures that maximize lumens per watt and extends the life of the bulbs and fixtures; a reduction in maintenance costs because L.E.D. lamps last up to 10 years and do not need to be relamped as often as traditional lamps; and reduced carbon dioxide emissions.  The funds from this grant are sufficient to replace all City-owned parking lot lights (approximately 215).

Mayor Wilson opened the public hearing.  There were no requests to address this item.  Mayor Wilson closed the public hearing.

Vice Mayor Hudson’s motion to adopt Resolution No. 2009-080 was seconded by Cm. Rowley and passed 4-0.  Cm. Perkins was absent. 

Mayor Wilson asked if matching funds are available from PG&E.  Tom Guarino stated that rebates are available for this project.  PG&E is also exploring other strategies.  Cm. Livingstone noted that the City would realize a savings of $95,000 per year with the implementation of the L.E.D. lights.

 (#10.2) Resolution No. 2009-(next in line) – Declaring that an Emergency Condition Exists at the Vestrella at Gale Ranch Subdivision (Subdivision 7952), Appropriating $300,000 from the Crow Canyon Project Fund and Authorizing the City Manager to Execute such Contracts and Agreements as Necessary to Repair a Damaged Storm Drain Pipeline and Manholes.

Senior Engineer Robin Bartlett reported that the sink hole was the result of a storm drain failure.  The original storm drain was accepted by the City about ten years ago.  Staff is evaluating the extent of the damage for the sink hole and along the length of the storm drain.  Staff will determine the cause of the failure and the level of developer responsibility.  This resolution will allow the City to repair the sink hole and pipeline and evaluate the cause of the damage and repair alternatives.  City Attorney Byron Athan verified the procedure.  Cm. Rowley asked if the City will pursue reimbursement from the developer.  Mr. Bartlett noted that the developer contacted the City about the problem and has been cooperating with the City to evaluate the situation.

Vice Mayor Hudson’s motion to adopt Resolution No. 2009-(next in line) was seconded by Cm. Livingstone and passed 4-0.  Cm. Perkins was absent. 

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CITY MANAGER COMMENTS

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COUNCILMEMBER REPORTS

Vice Mayor Hudson reported that the BART Board will meet on May 14, 2009 to discuss the Oakland Airport Connector.  The Connector will provide access between the Oakland Airport and the Coliseum BART station.  The Board must approve the last portion of a funding plan in order to meet the deadline to keep the project’s federal stimulus funds. 

He encouraged all interested residents to attend the meeting.  Cm. Rowley noted that this is the last opportunity to secure the funding for this project.

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson stated that he met with Governor Schwarzenegger about the May 19, 2009 ballot propositions.  He urged residents to call their legislators and demand that they stop raiding city coffers.

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At 8:08 p.m. the Council convened to Closed Session pursuant to Government Code §54957 to evaluate the position of: (1) the City Attorney and (2) the City Manager.  The Council convened to Closed Session pursuant to §54956.8 for City Council to meet with its Real Property Negotiators Herb Moniz and Marc Fontes regarding APN 209-240-015 and 209-240-019.

At 8:42 p.m., Mayor Wilson reconvened the meeting. Cm. Perkins was not in attendance.  Mayor Wilson reported that the Council met in Closed Session pursuant to Government Code §54957 to continue the evaluation of the positions of the City Attorney and the City Manager to May 26, 2009.   The Council met in Closed Session pursuant to §54956.8 to meet with its Real Property Negotiators Herb Moniz and Marc Fontes regarding APN 209-240-015 and 209-240-019.  Mayor Wilson reported that the Council was updated on the negotiations.

At 8:43 p.m., there being no further business, Mayor Wilson adjourned the meeting.

 

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the May 26, 2009 City Council meeting 4-0; Perkins abstain.

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