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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

July 14, 2009

A regular meeting of the City Council of the City of San Ramon was held July 14, 2009 at 7:10 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding. 
PRESENT:  Councilmembers Hudson, Livingstone, Perkins, Rowley and Mayor Wilson.
STAFF PRESENT:  City Manager Herb Moniz, Deputy City Attorney Alicia Poon, Interim City Attorney Roger Peters, Police Chief Scott Holder, Parks and Community Services Director Jeff Eorio, Recreation Services Division Manager Esther Lucas, Recreation Coordinator Adam Chow, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Former Mayor Mary Lou Oliver led those in attendance in the pledge of allegiance.

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ANNOUNCEMENTS

The City Clerk noted that there were no changes or additions to the agenda.  The City Clerk noted two changes to the meetings listed on the agenda.  The Library Advisory Committee meeting will be held on July 16, 2009 at 7:00 p.m. at the San Ramon Library.  The Teen Council meeting scheduled for July 21, 2009 has been cancelled.

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SPECIAL PRESENTATIONS

(#4.1)  Proclamation Recognizing Pauline Chiew Nolte as the City of San Ramon Representative to the Contra Costa Library Commission 1993-2009.  Presented by Mayor Wilson.

Parks and Community Services Director Jeff Eorio introduced Pauline Chiew Nolte.  Mayor Wilson presented her with a proclamation detailing her service to the City during her 16 years as San Ramon’s representative to the Contra Costa Library Commission.  Ms. Nolte stated that she learned a lot about library operations at the County level and that it was a privilege to represent the City.

(#4.2) Recognition of Leslie Lea for her Service as the Contra Costa Grand Jury Foreperson.  Presented by Mayor Wilson.

Former Mayor Mary Lou Oliver, Grand Jury member, stated that the goal of the Grand Jury is to keep politicians and government honest.  She thanked Foreperson Leslie Lea for her work in coordinating the 18 member Jury which ultimately produced ten reports.  Mayor Wilson presented Ms. Lea with a certificate thanking her for her service on the Grand Jury.  Ms. Lea stated that it was an honor to represent San Ramon.

(#4.3) Recognition of ENGEO Incorporated as the Recipient of the Society for Human Resource Management and the Great Place to Work Institute, Inc. as “One of the Top 25 Best Employers to Work for in America”.  Presented to Uri Eliahu, President of ENGEO Incorporated, by Mayor Wilson.

Mayor Wilson presented a certificate to Uri Eliahu, President of ENGEO Incorporated acknowledging this award.  ENGEO Incorporated was the only small business in California to receive this recognition.  Mr. Eliahu thanked the Council for the recognition and his staff for their efforts.

(#4.4) Recognition of Mrs. Michel Masuda-Nash, San Ramon Resident, as the Recipient of the 2008-2009 California Association for Employment in Education’s Outstanding First-Year Teacher Award.  Presented by Mayor Wilson.

Mr. Rick Boster, principal of Murray Elementary School in Dublin, said that Mrs. Masuda-Nash is an asset to the school community and he was pleased to have her on his teaching staff.  Mayor Wilson presented Mrs. Masuda-Nash with a certificate recognizing her award.  Mrs. Masuda-Nash stated that it is definitely a challenging time to enter the teaching field but that she could not imagine a more important career.  She thanked the parents and her students and Mr. Boster for his support. 

(#4.5) Proclamation Designating July 2009 as “Parks and Recreation Month”.  Presented to Ken Mintz, Parks and Community Services Commission Chair by Mayor Wilson.

Mayor Wilson and Cm. Rowley presented the proclamation to Ken Mintz, Parks and Community Services Commission Chair.  Mr. Mintz accepted on behalf of the Parks Commission.  He thanked the Council for this recognition and for recognizing the role that parks play in the quality of life in San Ramon.  There are 53 park facilities in San Ramon.  He thanked the Parks and Public Services Departments for their support.

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CITY COUNCIL APPOINTMENTS

(#5.1) Arts Advisory Committee Appointment

Recreation Services Division Manager Esther Lucas provided the report.  There are currently four vacancies on the Arts Advisory Committee (AAC).  The applicant was interviewed by a sub-committee of the Parks and Community Services Commission.  The Commission reviewed the sub-committee’s recommendation and made the recommendation to the City Council to appoint Patrick Touhy.

Vice Mayor Hudson’s motion to appoint Patrick Touhy to the AAC for a term through April 2011 was seconded by Cm. Rowley and passed 5-0.  Mayor Wilson recognized Mr. Touhy’s other service contributions to San Ramon.  Cm. Perkins, Council liaison to the AAC, encouraged residents to participate in the Committee.

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PUBLIC COMMENT

The City Clerk noted that there were three requests for public comment. 

Carolyn Davidson, resident, expressed concern about the Arco AM/PM’s plan to apply for a liquor license.  The station is located on the corner of Montevideo and Alcosta.  She asked for Council support in a letter opposing the permit because there is already a liquor store in the same shopping center, this is a residential area, and there are parks nearby.

Rolando Martello, resident representing the Deer Ridge Home Owners Association, supports the ban on the liquor permit at the Arco AM/PM.  He said that it is important to maintain the area’s quality of life.  Cm. Perkins asked if he represented the Deer Ridge Board or Home Owners Association.  Mr. Martello responded that he was speaking in an unofficial capacity as no Board members were able to attend the Council meeting.

Jim Savoy, resident representing the Veracruz neighborhood, stated his support for the ban.  He acknowledged that the owner has been very responsive to the neighbors’ requests.  He noted that the station is very close to an existing liquor store, a park, and two schools.  He asked the Council to send a letter supporting the residents in their efforts to deny a liquor license for the gas station.

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APPROVAL OF MINUTES

Cm. Livingstone’s motion to approve the June 23, 2009 City Council meeting minutes was seconded by Cm. Perkins and passed 3-0.  Cm. Rowley and Mayor Wilson abstained.

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CONSENT CALENDAR

(#8.1) Minute Order No. 2009-26 – Authorizing the Mayor to Approve Purchases with Western Pacific Signal to Provide Radar Speed Display Signs for the Transportation Division and Traffic Signal Equipment for the Public Services Department in an Amount not to exceed $83,000.

(#8.2) Minute Order No. 2009-27 – Authorizing the Mayor to Approve Annual Purchases with Graybar Electric Company to Supply Electrical Supplies to the Public Services Department in an Annual Amount Not to Exceed $50,100.

(#8.3) Resolution No. 2009-110 – Accepting Certain Drainage Dedications and Certain Drainage Improvements in DA 0017 for Maintenance (Shapell Industries – Monarch at Gale Ranch).

(#8.4) Resolution No. 2009-111 – Accepting the Culvert Improvements Beneath North Gale Ridge Road within RA 1083 for Maintenance (Shapell Industries – Monarch at Gale Ranch).

(#8.5) Resolution No. 2009-112 – Accepting the Culvert Improvements Beneath Bollinger Canyon Road within RA 1090 for Maintenance (Shapell Industries – Monarch at Gale Ranch).

(#8.6) Resolution No. 2009-113 – Authorizing the Mayor to Execute the Grant Deed to Transfer Approximately 1.8 Acres of City Right-of-Way Adjacent to and on San Ramon Valley Boulevard to the State of California Associated with the Alcosta Boulevard/I-680 Interchange Project (CIP 8144).

(#8.7) Resolution No. 2009-114 – Authorizing the Mayor to Execute an Agreement with ENGEO, Inc. for Geotechnical Engineering Consulting Services for a Period between August 1, 2009 and December 31, 2011 in an Amount Not to Exceed $300,000.

Resolution No. 2009-115 – Authorizing the Mayor to Execute an Agreement with Cal Engineering & Geology, Inc. for Geotechnical Engineering Consulting Services for a Period between August 1, 2009 and December 31, 2011 in an Amount Not to Exceed $300,000.

(#8.8) Resolution No. 2009-116 – Authorizing the Mayor to Execute an Agreement with Consolidated Engineering Laboratories, Inc. for Materials Testing and Construction Inspection Services  for a Period between August 1, 2009 and December 31, 2011 in an Amount Not to Exceed $300,000.

(#8.9) Resolution 2009-117 – Authorizing the Grant Agreement for the California Cultural and Historical Endowment Under the California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002.

(#8.10) Resolution No. 2009-118 – Authorizing the Mayor to Execute Amendment No. 2 with Griggs Achievement, Inc. to Renew the Existing Agreement for Consulting Services in a Total Annual Amount Not To Exceed $15,600 and a Total Cumulative Contract Amount Not to Exceed $65,550.

(#8.11) Resolution No. 2009-119 – Authorizing Staff, Pursuant to Ordinance
No. 393, to Use the Design-Build Method for Construction of the Central Park Playground and Participatory Fountain Renovation – CIP No. 5442.

(#8.12) Resolution No. 2009-120 – Authorizing the Mayor to Execute and Agreement with Heartland Payment Systems for Merchant Card Services.

(#8.13) Minute Order No. 2009-28 – Authorizing the Mayor to Forward Correspondence to the Chair of the Board of Directors of the Dublin-San Ramon Services District Requesting Consideration of the Appointment of a Resident of the City San Ramon to the Vacant Seat on the Dublin-San Ramon Services District Board of Directors.

Cm. Livingstone’s motion to approve items 8.1 through 8.13 was seconded by Cm. Rowley and passed 5-0.

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Teen Council Annual Report. 

Recreation Services Division Manager Esther Lucas introduced Recreation Coordinator Adam Chow.  Mr. Chow introduced Teen Council representatives Ashley Jensen, Lucas Ho, Sarika Patel and Nitin Yenigalla who presented the report.  They provided information on the Teen Council’s 2008-09 activities and 2009-10 plans for each of the Teen Council’s four subcommittees.  Vice Mayor Hudson suggested that the Teen Council include a warm coat drive in conjunction with their fall canned food drive.  Cm. Rowley thanked the representatives for their report and enthusiasm.  Mayor Wilson thanked the Teen Council for their commitment. 

Vice Mayor Hudson’s motion to accept the report was seconded by Cm. Perkins and passed 5-0. 

(#10.2) Public Hearing:  Introduction of Ordinance (next in line) –Adopting a Lodging Registration Ordinance for all Hotels and Motels in the City of San Ramon.

Police Chief Scott Holder presented the report and outlined the need for the ordinance.  All hotels within the City were notified of the pending registration ordinance.  Concord, Livermore, San Leandro, Richmond, and Union City are among the cities that have adopted similar ordinances.  City staff met with all hotel managers who expressed concerns related to the ordinance or needed clarification.  The proposed ordinance meets the needs of the City, the police department, and hotels while avoiding any unnecessary inconvenience to hotel staff or guest.  The Policy Committee reviewed and approved the recommendation at its December 17, 2008 meeting.  Vice Mayor Hudson clarified that registration information be made available to any police officer upon request.

Mayor Wilson opened the public hearing.  There were no requests to address this item. 

Mayor Wilson closed the public hearing.

Vice Mayor Hudson’s motion to introduce the Ordinance, waive the reading and continue the Ordinance to the July 28, 2009 meeting was seconded by Cm. Rowley and passed 5-0.

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CITY MANAGER COMMENTS

City Manager Herb Moniz stated that he will prepare the letter for the Mayor’s signature as indicated in item #8.13 requesting consideration of the appointment of a San Ramon resident to the vacant seat on the Dublin-San Ramon Services District Board of Directors.

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COUNCILMEMBER REPORTS

Vice Mayor Hudson reported on the East Bay Regional Parks District’s “Tracks to Trails” event on July 11, 2009.  He stated that the Iron Horse Trail is a well used park in the Tri-Valley.  He informed the Council that Contra Costa County Assessor Gus Kramer reported that San Ramon has the highest property evaluation in the County for 2009-10.

Cm. Rowley reported that the July 12, 2009 Summer Concert in Central Park had great attendance.  She invited residents to come and enjoy the next four concerts.  She noted that the Saturday Farmers Market at Forest Home Farms is exceptional.

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson introduced and welcomed Interim City Attorney Roger Peters to the Council.  He encouraged residents to attend the Summer Concert Series.

At 8:18 p.m., there being no further business, Mayor Wilson adjourned the meeting.

 

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the July 28, 2009 City Council meeting 4-0; Perkins absent.

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