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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

January 12, 2010

A regular meeting of the City Council of the City of San Ramon was held January 12, 2010 at 7:05 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding. 
PRESENT:  Councilmembers Hudson, Livingstone, Perkins, Rowley and Mayor Wilson.
STAFF PRESENT:  City Manager Herb Moniz, Interim City Attorney Roger Peters, Police Chief Scott Holder, Program Manager David Krueger, Central Services Division Manager Pat Perry, Finance Division Manager Eva Phelps, Transportation Division Manager Lisa Bobadilla, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Fire Chief Richard Price and Police Chief Scott Holder led those in attendance in the pledge of allegiance. 

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ANNOUNCEMENTS

The City Clerk noted that there were no changes or additions to the agenda.  The City Clerk noted that there were no changes or additions to the meetings listed on the agenda. 

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SPECIAL PRESENTATIONS

(#4.1) Recognition of the 2009 “Building Bridges” Sponsors.  Introduction by Steven Liao.  Presented by Mayor Wilson.

Building Bridges Program Coordinator Steven Liao thanked the Council for supporting the event which has been held for seven years.  He showed a pictorial summary of the 2009 event which included 325 volunteers working at 35 locations in the Tri-Valley area, the Veteran’s Hospital, and Camp Parks.  Mr. Liao and Mayor Wilson recognized event sponsors Kathleen Minser of Waste Management, Amber Haycock of Home Depot, and David Feldman of Chevron by acknowledging their contributions and presenting them with a certificate or proclamation.  Mayor Wilson thanked Mr. Liao for bringing this opportunity to San Ramon.   

On behalf of the California High School Athletic Boosters, Mayor Wilson acknowledged Cm. Hudson and Cm. Perkins for their volunteer work at the Grizzly Grill and event entrance gate.  He presented each of them with a jacket on behalf of the Booster Club. 

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CITY COUNCIL APPOINTMENTS

Mayor Wilson stated that the City Council met on January 11, 2010 to interview six candidates for the Planning Commission vacancy.  Mayor Wilson noted that the selection was difficult and he thanked all of the candidates for applying.  He reported that the Council elected Eric Wallis for a term through June 2012.

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PUBLIC COMMENT

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APPROVAL OF MINUTES

(#7.1) Minutes of the December 8, 2009 special meeting.

Cm. Hudson’s motion to approve the December 8, 2009 City Council special meeting minutes was seconded by Vice Mayor Rowley and passed 5-0. 

(#7.2) Minutes of the December 8, 2009 regular meeting.

Cm. Livingstone’s motion to approve the December 8, 2009 City Council regular meeting minutes was seconded by Cm. Hudson and passed 5-0. 

(#7.3) Minutes of the December 15, 2009 special meeting.

Vice Mayor Rowley’s motion to approve the December 15, 2009 City Council special meeting minutes was seconded by Cm. Perkins and passed 5-0. 

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CONSENT CALENDAR

Cm. Perkins requested that item 8.11 be removed from the Consent Calendar.

(#8.1) Register of Demands as presented by the City Treasurer (Period ending November 30, 2009).

(#8.2) Minute Order No. 2010-01 – Authorizing a Contract with Main Street Capital Advisors for Investment Advisory Services.

(#8.3) Resolution No. 2010-001 – Accepting Certain Landscape Improvements in RA 1094 (a Portion of Bollinger Canyon Road) for Maintenance (Shapell Industries and Windemere BLC, Land Development Company, LLC).

(#8.4) Resolution No. 2010-002 – Accepting Certain Roadway Dedications, Easements and Improvements in Subdivision 8926 for Maintenance (Windemere BLC Land Development Co., LLC).

(#8.5) Resolution No. 2010-003 – Accepting Certain Roadway Dedications, Easements and Improvements in Subdivision 8927 for Maintenance (Windemere BLC Land Development Co., LLC) 

(#8.6) Resolution No. 2010-004 – Accepting Certain Landscape Dedications and Certain Landscape Improvements for Maintenance in Subdivision 8927 (Windemere BLC Land Development Co., LLC).

(#8.7) Resolution No. 2010-005 – Accepting Certain Landscape Improvements in RA 1138 (a Portion of South Monarch Road) for Maintenance (Shapell Industries).

(#8.8) Resolution No. 2010-006 – Authorizing  the Mayor to Execute Amendment No. 4 to the Existing Agreement with Siemens Building Technologies, Inc. to Renew the Agreement for Fire and Safety Code Conformance Services in an Annual Amount Not to Exceed $32,374 and a Total Five Year Agreement Amount Not to Exceed $114,252.

(#8.9) Resolution No. 2010-007 – Amending the Transportation Division Budget in the Amount of $290,000 to Reflect the Federal Safe Routes to School Grant for the San Ramon Valley Street Smarts Program.

(#8.10) Resolution No. 2010-008 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Playworld Systems, Inc. for  the Central Park Playground and Participatory Fountain Renovation (CIP No. 5442) in an Amount Not to Exceed $25,000.

Cm. Livingstone’s motion to approve items 8.1 through 8.10 was seconded by Cm. Hudson and
passed 5-0. 

(#8.11) Resolution No. 2010-009 – Directing Waste Management, Inc. to Implement a Citywide Residential Food Scrap Program.

Report on Purchase of Compressed Natural Gas Refuse Collection Vehicles by Waste Management, Inc.

Program Manager David Krueger provided the report.  Resolution No. 2009-185 addressed both the food scrap recycling program and the purchase of CNG refuse vehicles.  The Council requested further study of the CNG refuse vehicles.  Resolution No. 2010-009 addresses only the Citywide food scrap recycling program. 

Staff asked Waste Management for the estimated “adjustment” in compensation that would be required for Waste Management to replace the six outgoing diesel vehicles with CNG vehicles.  Staff did not receive sufficient financial data from Waste Management to justify the $0.36 per household per month rate increase.  Staff recommended that the Council not agree to increase Waste Management’s compensation.

Cm. Perkins questioned the participation rate of the food scrap pilot program.  Mr. Krueger stated that it was about 30%.  Cm. Perkins asked if food scrap containers were provided.  Mr. Krueger replied that pails were provided if requested and that only 10% of the participants requested pails.  There are no plans to make pails available for the Citywide program.  Cm. Perkins asked if the lack of pails might decrease program participation.  Mr. Krueger noted that the experience of other cities has been that people created their own system.  Cm. Perkins asked staff to reconsider making pails available. 

Cm. Perkins’ motion to approve items 8.11 was seconded by Vice Mayor Rowley and passed 5-0. 

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UNFINISHED BUSINESS

(#9.1) Public Hearing:  Ordinance No. 421 Repealing Ordinance No. 367
Amending Division 7 of the Municipal Code Delegating Limited Contract and Procurement Authority to the City Manager and Designated Directorates.

Central Services Division Manager Pat Perry presented the report.  After adoption of Ordinance No. 421, the City’s Purchasing Policy will be revised to reflect the approved changes in the Ordinance.  Cm. Livingstone commended Ms. Perry on the format for referencing the changes. 

Mayor Wilson opened the public hearing.  There were no requests to address this item.  Mayor Wilson closed the public hearing.

Cm. Perkins’ motion to adopt Ordinance No. 421 and waive the reading was seconded by Vice Mayor Rowley passed 5-0. 

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NEW BUSINESS

(#10.1) San Ramon Valley Fire Protection District Annual Report.

Fire Chief Richard Price discussed the performance of the San Ramon Valley Fire Protection District (SRVFPD).  The District is undergoing a comprehensive review to qualify for fire accreditation.  He anticipates that the accreditation will be received in August.  Chief Price reviewed the District’s Standards of Cover which is a risk and deployment analysis of District operations.  Chief Price stated that fire departments are rated from 1 to 10 by the insurance industry.  The SRVFPD currently has a Class 2 rating and is actively pursuing a Class 1 rating.  A Class 1 rating means the lowest fire insurance rate for residents.  He reviewed the Comprehensive Annual Financial Report and stated that the District has decreased expenses and has not utilized any of its reserves.

Cm. Perkins questioned the difference between a truck and engine.  Chief Price stated that an engine has water tanks, pumps, and hoses.  A truck is more specialized and has a variety of ladders and rescue tools.  Other specialty vehicles which include haz mat, rescue, and mobile command vehicles.  Cm. Perkins asked how the District will reduce the call response time from 90 to 60 seconds.  Chief Price responded that they are examining technology and staffing strategies to address this item.  Cm. Perkins questioned how the District would reduce the crew turn out from three to two minutes.  Chief Price stated that the District will employ various technologies, conduct time/performance studies, and utilize cross staffing to achieve this goal. 

Cm. Livingstone asked what percent of calls were medical versus fire calls.  Chief Price stated that 65-70% are medical calls and 3% are working fires.  The balance is comprised of vehicle accidents, hazardous conditions, etc.

Chief Price thanked the Council and said that the District values its partnerships around  with emergency preparedness, public access defibrillator, CERT program, pre-incident aerial survey project, and damage assessment guides. 

Roz Rogoff, resident, stated that she has had two experiences with the Fire Department.  Both incidents were handled quickly and efficiently. 

City Manager Herb Moniz recognized Chief Price and his staff as true professionals who provide a high level of service and are a great asset to San Ramon.

(#10.2) Annual Audit Report for the City of San Ramon and San Ramon Redevelopment Agency for the Fiscal Year Ended June 30, 2009.

Finance Division Manager Eva Phelps stated that the City received a clean report and pronouncements of the Governmental Accounting Standards Board.  She introduced Kathryn Beseau with Macias Gini O’Connell, LLP who presented the report.

Ms. Beseau thanked City staff for their professionalism and cooperation.  She reviewed the audit procedures.  The Statement on Auditing Standards (SAS) 114 Letter for the Year Ended June 30, 2009 reported no significant audit findings.  There were two misstatements of revenue versus deferred revenue which were corrected.  There were no control deficiencies.  She stated that the City’s overall financial health is very positive.  The General Fund unreserved fund balance is approximately $37 million. 

Cm. Perkins’ motion to accept the audit report was seconded by Vice Mayor Rowley and passed 5-0.

(#10.3) Public Hearing - Introduction of Ordinance (next in line) – Amending Section C4-29.02 of the Municipal Code, Relating to the Tri-Valley Transportation Development Fee for Traffic Mitigation.

Transportation Division Manager Lisa Bobadilla provided the report.  The City Council adopted Resolution No. 2009-138 approving Addendum II to the Joint Exercise of Powers Agreement (JEPA) pertaining to the Tri-Valley Transportation Development Fee Program for Traffic Mitigation.   The City Council must amend the Ordinance to reflect the changes in the TVTC JEPA.  The Ordinance provides a correction to the “Other Uses” Fee Category and how this fee category is calculated.

Mayor Wilson opened the public hearing.  There were no requests to address this item.  Mayor Wilson closed the public hearing.

Cm. Perkin’s motion to introduce the Ordinance and waive the reading was seconded by Cm. Hudson and passed 5-0.

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CITY MANAGER COMMENTS

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COUNCILMEMBER REPORTS

Cm. Hudson reported that the Contra Costa Transportation Authority Planning Committee responded to a request from Save Mt. Diablo regarding whether a request to extend the Sphere of Influence violates Measure J.  The Authority stated that a request to expand a Sphere of Influence is not a violation of Measure J but rather an initiation of intent.  He congratulated the Dougherty Valley High School girl’s basketball team.

Vice Mayor Rowley invited residents to attend the Crab Feed on January 30, 2010 at the Dougherty Station Community Center.  It is sponsored by the San Ramon Historic Foundation and all proceeds benefit Forest Home Farms.

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson extended an invitation to Frank Mellon, the East Bay Municipal Utility District Director who represents Ward 7 which includes parts of San Ramon, to attend a Council meeting and explain his voting record. 

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At 8:17 p.m., there being no further business, Mayor Wilson adjourned the meeting.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the January 26, 2010 City Council meeting 5-0.

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