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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

January 26, 2010

A regular meeting of the City Council of the City of San Ramon was held January 26, 2010 at 7:06 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding. 
PRESENT:  Councilmembers Hudson, Livingstone, Perkins, Rowley and Mayor Wilson.
STAFF PRESENT:  City Manager Herb Moniz, Interim City Attorney Roger Peters, Police Chief Scott Holder, Transportation Analyst Darlene Amaral, Planning/Community Development Director Phil Wong, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Vice Mayor Rowley led those in attendance in the pledge of allegiance. 

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ANNOUNCEMENTS

The City Clerk noted that there were no changes or additions to the agenda.  The City Clerk noted that the Planning Commission will meet on February 2, 2010 to interview applicants for the Transportation Advisory Committee. 

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SPECIAL PRESENTATIONS

(#4.1) Recognition of Character Counts! Essay Contest Winners from Montevideo Elementary School:  Justin Findley, Michayla Lipshutz, and Xavier Montes De Oca.  Introduction by Officer Abe Medina. Presented by Mayor Wilson.

Officer Abe Medina reviewed the goals of the Character Counts! Program.  He thanked the teachers for their interest and participation.  Justin Findley, Michayla Lipshutz, and Xavier Montes De Oca read their winning essays.  Mayor Wilson presented each student with a certificate.  Officer Medina presented the students with a water bottle, sweatshirt and IPod.  Mayor Wilson thanked the parents, teachers, and Police Department for participating in the program.

(#4.2) Proclamation Declaring January 2009 as National Blood Donor Month. Presented by Mayor Wilson to Justin Mueller, Donor Recruitment Manager, American Red Cross. 

Mayor Wilson presented the proclamation to Mr. Justin Mueller.  Mr. Mueller thanked the Council for recognizing the importance of blood donor month.  He noted that each donation can save three lives.  He encouraged the community to either donate blood or to organize a blood drive by contacting 1-800-448-3543 or www.redcrossblood.org.

(#4.3) Recognition of Renee Beck, Deputy City Clerk, as Employee of the Month for January 2010.  Presented by Mayor Wilson.

City Clerk Patricia Edwards recognized Deputy City Clerk Renee Beck for her contributions to the City Clerk Department.  Ms. Beck is responsible for preparing and distributing Council agenda packets, maintaining the Board, Committee and Commission data, organizing the San Ramon Government 101 class, passport processing, coordinating school tours, and serves on the City’s Employee Events Committee.  Mayor Wilson presented Ms. Beck with a certificate and a gold star.  Ms. Beck thanked the Council for this recognition.

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At 7:34 p.m., Mayor Wilson called for a recess.  The meeting reconvened at 7:41 p.m. with all Councilmembers in attendance.

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CITY COUNCIL APPOINTMENTS

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PUBLIC COMMENT

The City Clerk noted that there was one request for public comment. 

Hassan Sharifi, owner of Golden Skate, donated a portion of Golden Skate’s admission fees to Doctors Without Borders to assist in the Haiti relief effort.  He is donating $2,554 in memory of City Attorney Emeritus Byron Athan.  Mayor Wilson thanked Mr. Sharifi on behalf of the Council for his generosity. 

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APPROVAL OF MINUTES

(#7.1) Minutes of the January 11, 2010 special meeting.

Cm. Livingstone’s motion to approve the January 11, 2010 City Council special meeting minutes was seconded by Cm. Hudson and passed 5-0. 

(#7.2) Minutes of the January 12, 2010 regular meeting.

Vice Mayor Rowley’s motion to approve the January 12, 2010 City Council regular meeting minutes was seconded by Cm. Perkins and passed 5-0. 

(#7.3) Minutes of the January 14, 2010 special meeting.

Cm. Perkins’ motion to approve the January 14, 2010 City Council special meeting minutes was seconded by Vice Mayor Rowley’s and passed 5-0. 

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CONSENT CALENDAR

(#8.1) Register of Demands as presented by the City Treasurer (Period ending December 31, 2009).

(#8.2) City of San Ramon Quarterly Investment Report (Period Ending December 31, 2009).

(#8.3) Ordinance No. 422 – Amending Section C4-29.02 of the Municipal Code, Relating to the Tri-Valley Transportation Development Fee For Traffic Mitigation.

(#8.4) Minute Order No. 2010-02 – Accepting the Work by Independent Construction Company for the Storm Damage Repairs (CIP 5417) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder’s Office.

(#8.5) Minute Order No. 2010-03 – Accepting the Work by J.J.R. Construction, Inc. for the Construction of the Annual Curb, Gutter and Sidewalk Repair Project (CIP 5410) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.6) Minute Order No. 2010-04 – Accepting the Work by G. Bortolotto & Co., Inc. for the Construction of the Annual Pavement Repair Stop Gap Project (CIP 5480) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.7) Resolution No. 2010-010 – Authorizing the Mayor to Execute Contract Amendment No. 2 to the Agreement with MCK Services, Inc. for Additional Construction Services for the San Ramon Valley Boulevard Pavement Rehabilitation Project (CIP 5534) in an Amount Not to Exceed $48,788.

(#8.8) Resolution No. 2010-011 – Accepting Certain Trail and Storm Drain Dedications and Improvements for the Windemere Ridge Trail in RA 1102 for Maintenance (Windemere BLC, Land Development Company, LLC).

(#8.9) Resolution No. 2010-012 – Authorizing the Mayor to Execute a License Agreement Extension with Pacific Gas and Electric Company (PG&E) for Continued City Maintenance of Certain Landscape Improvements on the East Side of Alcosta Boulevard at PG&E’s Transmission Corridor (APN 212-040-002).

(#8.10) Resolution No. 2010-013 – Authorizing the Mayor to Execute an Agreement  with Rhythm Engineering for Design and Construction Services for the Crow Canyon Road Corridor and Bollinger Canyon Road Corridor Traffic Signal System Upgrade Project (CIP 5457) in an Amount Not to Exceed $1,154,880.

Cm. Livingstone’s motion to approve items 8.1 through 8.10 was seconded by Cm. Hudson and passed 5-0. 

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Transportation Demand Management Advisory Committee Annual Report.

Transportation Analyst Darlene Amaral thanked the members of the Transportation Demand Management (TDM) Committee for their work during the year.  She introduced TDM Chair Marci McGuire who presented the report.  Ms. McGuire stated that TDM

focuses on reducing or changing travel demand rather than increasing the transportation supply.  The Committee provides input to San Ramon regarding the provision and delivery of citywide voluntary employer trip reduction programs.  She reviewed the complimentary employer services, incentive programs, and student programs which are available.  Events in 2009 included Bike to Work campaign, Transportation Commuter Fairs and Community Events.  Plans for 2010 include new marketing strategies for the Vanpool Program, employer transportation workshops and updating the TDM Ordinance.

Mayor Wilson thanked Ms. McGuire for an outstanding presentation.  Cm. Perkins asked if there was bus service to the ACE trains.  Ms. McGuire replied that Route 92X provides this service.  Cm. Hudson made two recommendations for TDM to include charging stations and tire inflation.  He acknowledged Bishop Ranch’s commitment to commute alternatives.  Ms. Amaral encouraged anyone interested in commute alternatives to contact the City or Bishop Ranch.

(#10.2) Resolution No. 2010-014Authorizing the Planning/Community Development Director to Submit an Amended Sphere of Influence Request to the Local Agency Formation Commission (LAFCO) Relative to the Tassajara Valley.

Phil Wong, Planning/Community Development Director.  He reviewed the history of San Ramon’s Sphere of Influence (SOI) Amendment to include the Tassajara Valley Planning Subarea within the City.  He discussed the City’s meetings with Supervisor Piepho, the Town of Danville, and the County regarding the Tassajara Valley.  He reviewed the proposed SOI Expansion Map for the Tassajara Valley.

Mayor Wilson clarified that the Council understands the ramifications of this resolution. 

There were no comments from the Council.  Mayor Wilson opened the public comment.

Jim Gibbon, resident representing San Ramon for Open Government and the Sierra Club, recommended that the City not send a request to LAFCO to change the SOI.  He asked the Council to evaluate the importance and impetus for this action.  The County’s Urban Limit Line (ULL) is in effect through 2026 and provides protection for the Valley.  The City should oppose the New Farm project because it violates the County’s ULL and San Ramon’s Urban Growth Boundary (UGB).  He stated that Danville is amending its SOI because of San Ramon’s actions.  He added that the General Plan 2010 update involves moving the UGB, primarily to the west.  If the east side is included, he projected that the General Plan will not pass. 

Cm. Hudson stated that the Contra Costa County Transportation Authority has determined that anyone applying for a SOI change does not violate Measure J.  He clarified that New Farm is a County project and is not in San Ramon’s SOI.  He stated that San Ramon residents must vote to maintain or change the UGB.  The SOI is an initiation of an intent to plan.  He noted that the County’s ULL will be reviewed without a vote in 2011. 

Roz Rogoff, resident, requested clarification of the boundaries in the Tassajara Valley Area Proposed SOI Expansion Map.  Cm. Hudson explained the original 2002 plan line and the proposed SOIs.  She asked what will happen if the SOI is not approved by the voters.  Cm. Hudson responded that San Ramon will take no further action.

Mayor Wilson closed the public comment.

Cm. Perkins stated that the General Plan requires an East Side Specific Plan and a vote to maintain or adjust the UGB.  He asked if the SOI adjustment is required by the General Plan.  Mr. Wong responded that the General Plan does not require a vote on the SOI but that the SOI is a prerequisite to any future planning in that area.  The SOI action will not change the ULL or UGB.  Changing San Ramon’s SOI provides the City with more control over future land use because the City can plan the area.  The City is pursuing planning not development in this area. 

Cm. Hudson stated that San Ramon must vote in 2010 to change the UGB.  He clarified that any development would require a Specific Plan and written agreement from the County and the landowners.  He reiterated that the New Farm Project is outside the City’s ULL and that application is being processed by the County.  The New Farm Project does not violate Measure J.     

Mayor Wilson remarked that San Ramon is not in the development business.  The Council is being proactive in this situation in order to avoid a situation where the County or another city dictates the growth pattern for San Ramon.  He stated that San Ramon is not involved in the New Farm Project. 

Cm. Perkins’ motion to adopt Resolution No. 2010-014 was seconded by Cm. Hudson and passed 5-0.

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CITY MANAGER COMMENTS

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COUNCILMEMBER REPORTS

Cm. Hudson reported on a variety of meetings which he attended.  The fourth bore of the Caldecott Tunnel has received $197 million in ARRA funding.  The project is expected to be completed in 2015.  The Bay Area Air Quality Management Resources Board has identified six key sites to attack and reduce cancer rates.  He alerted the Council of two areas of future concern which are product responsibility and hazardous materials.  He announced that the San Ramon Regional Medical Center has initiated a free ‘Sharps’/Needle drop-off program.

Vice Mayor Rowley noted that the TRAFFIX program surveys indicate that the program is doing very well.

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson reported on the U.S. Mayors Conference held in Washington, D.C.  The mayors from Danville, Dublin, Livermore, Pleasanton, and San Ramon met with local legislators to request funding for a variety of projects.  The projects include: $10 million for the I 680 Auxiliary Lane; $3 million for the Housing Opportunity Center; $60 million for the I 580/State Route 84 Triangle Corridor project; and $30 million for the East Bay Regional Communications System.  They requested that federal funds be paid directly to cities to avoid the state taking a percentage before passing the funds to the cities. 

Mayor Wilson read a note from the Athan family thanking the City for its kindness and the residents who assisted with the memorial service for City Attorney Byron Athan.

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At 9:16 p.m., there being no further business, Mayor Wilson adjourned the meeting.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the February 9, 2010 City Council meeting 5-0.

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