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April 27, 2010

A regular meeting of the City Council of the City of San Ramon was held April 27, 2010 at 7:05 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding. 
PRESENT:  Councilmembers Hudson, Livingstone, Perkins, Rowley and Mayor Wilson.
STAFF PRESENT:  City Manager Herb Moniz, Interim City Attorney Roger Peters, Police Chief Scott Holder, Division Manager Esther Lucas, Central Services Division Manager Pat Perry, Planning Services Division Manager Debbie Chamberlain, Economic Development Director Marc Fontes, and City Clerk Patricia Edwards.

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The members of Junior Girl Scout Troop 30239 led those in attendance in the pledge of allegiance. 

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The City Clerk noted one change to the agenda to cancel the scheduled Closed Session.  Cm. Livingstone’s motion to cancel the Closed Session was seconded by Cm. Hudson and passed 5-0.  The City Clerk noted that there were no changes or additions to the meetings listed on the agenda.

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(#4.1) Recognition of the members of Junior Girl Scout Troop 30239: Jessica Amato, Megan Burgess, Sabrina Cesana, Mikaela de France, Sofia Escalante, Carly Hale, Tanvi Murugesh, Shivali Naran, Amanda O’Brien, Aishwarya Perumal, Olivia Simms and Veronica Van Avermaete for Achieving the Bronze Award.  Presentation by Mayor Wilson. 

After the pledge of Allegiance, each member of Junior Girl Scout Troop 30239 provided an explanation of the prerequisite requirements and efforts involved in completing their Bronze Award.  The Troop painted a large map of the United States on the playground at Coyote Creek Elementary School.  They presented Mayor Wilson with a signed picture which included the project map and troop members.  Mayor Wilson thanked the parents for engaging and encouraging the scouts to achieve and work together and give to the community.  He recognized the efforts of Mrs. Susan Simms as the Troop leader.     

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Mayor Wilson requested a five minute recess at 7:18 p.m.  At 7:22 p.m., the meeting reconvened with all Councilmembers in attendance.

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(#5.1) Teen Council Appointments.

Recreation Services Division Manager Esther Lucas presented the report.  The Teen Council consists of twenty-one teen community members who serve a one-year term.  Sixty-six applications were submitted by the March 5, 2010 deadline.  The applicants were interviewed by a sub-committee of the Parks Commission who then recommended appointments for consideration along with the prioritization of a waitlist for future council members to the full Commission at their April 14, 2010 meeting.  The Parks Commission reviewed the sub-committee’s recommendation and made its appointment recommendations to the City Council.    

Cm. Hudson’s motion to appoint the 21 member slate (Sai Avala, Michelle Choi, Dorothy Chow, Hannah Dittman, Riva Fouzdar, Liya Khan, Jennie Kim, Bhumika Kukreja, Aradhna Madireddi, Jordan Maler, Saundarya Mehra, Ambika Munaganuru, Ainesh Pandey, Rebecca Rashid, Sana Sareshwala, Rabie Shahzad, Shekhar Sharma, Arjun Vij, Sanjana Yarlagadda, Nitin Yenigalla, and Roger Zou) and 10 alternates (Morgan Rom, Gena Thomas, Rahul Rikhy, Angela Luo,  Madeleine Han, Akash Dadlani, Seohyun Kim, Andrew Zhao, Brian Su, and Eric Wang) recommended by the Parks and Community Services Commission to the Teen Council for 2010-2011 was seconded by Cm. Livingstone and
passed 5-0.  

Mayor Wilson thanked the Parks Commissioners for their work.  Vice Mayor Rowley noted that teens on the wait list can attend a Teen Council meeting if they are interested.

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The City Clerk noted that there were no requests for public comment.

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(#7.1) Minutes of the April 13, 2010 special meeting.

Cm. Perkins’ motion to approve the April 13, 2010 Special City Council Meeting minutes was seconded by Vice Mayor Rowley and passed 5-0. 

(#7.2) Minutes of the April 13, 2010 regular meeting.

Cm. Perkins’ motion to approve the April 13, 2010 City Council meeting minutes was seconded by Vice Mayor Rowley and passed 5-0. 

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Cm. Hudson requested that item 8.3 be removed for a separate vote.

(#8.1) Register of Demands as presented by the City Treasurer (Period ending March 31, 2010).

(#8.2) City of San Ramon Quarterly Investment Report (Period Ending March 31, 2010).

(#8.4) Resolution No. 2010-045 – Authorizing the Mayor to Execute an Agreement with California Custom Painting for Traffic Signal Pole Painting Services (CIP No. 5526) in an Annual Amount Not to Exceed $80,000 and a Cumulative Five-Year Agreement Total Not to Exceed $200,000.

(#8.4) Resolution No. 2010-046 – Adopting Findings to Appropriate Funds in the City’s Beautification, Child Care, Creek Mitigation, and Traffic Improvement Funds for the Period Ending June 30, 2009.

Cm. Livingstone’s motion to approve items 8.1, 8.2, 8.4, and 8.5 was seconded by Cm. Perkins and passed 5-0. 

(#8.3) Minute Order No. 2010-10 – Authorizing Cm. Hudson to Attend the Air & Waste Management Association Annual Conference in Calgary, Alberta on June 22-25, 2010.

Cm. Perkins’ motion to approve items 8.3 was seconded by Vice Mayor Rowley and passed 4-0.  Cm. Hudson abstained.

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(#9.1) Public Hearing:  Resolution No. 2010-047 – Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2010-11 and Repealing Resolution No. 2009-072.

Pat Perry, Central Services Division Manager, provided the report.  On March 10, 2010, the Finance Committee reviewed the proposed fees and charges and directed staff to forward the proposed fees and charges to the full City Council for consideration of adopting.  The City Council approved a motion on March 23, 2010 to schedule a public

hearing on April 27, 2010 to consider approving the fee schedule.  A Notice of Public Hearing was posted on April 9, 2010.  The City Clerk received only one email inquiry.  Ms. Perry clarified that the Transportation Mitigation Fees (page 18) were reduced by .50%.  There was one text error on the Turf Fees on page 40 of the Fee Resolution.  The Non-Resident Extra Fee should be $24.40 not $125.00.

Mayor Wilson opened the public hearing.  There were no requests to address this item.  Mayor Wilson closed the public hearing.

Cm. Hudson’s motion to adopt Resolution No. 2010-047 was seconded by Cm. Livingstone and passed 5-0.

Cm. Livingstone commended Ms. Perry for the readability of the staff report.  Mayor Wilson thanked staff for their efforts.

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(#10.1) Annual Report – 2010 General Plan 2020 Implementation Work Plan and Schedule.

Planning Services Division Manager Debbie Chamberlain provided the report.  Last year, two General Plan Amendments (GPA) were processed and approved by the City.  The first approved GPA was an update to the Housing Element and the second was approval of a consolidated GPA which included an update to the Growth Management Element along with associated changes to the General Plan as well as a policy change in the Land Use Element and a Land Use map change to 2300 Camino Ramon.  Year to date, the City has not approved any GPA but is currently processing one consolidated General Plan Amendment with two amendment applications:  1) the five-year update to the General Plan; and 2) a proposed change to the El Nido property.

Ms. Chamberlain summarized the accomplishments which included: beginning the five-year update of the General Plan; updating the Growth Management Element of the General Plan in conformance with Measure J; adoption and certification of the Housing Element; initiating the update of the Westside Specific Plan; initiating the preparation of the North Camino Ramon Specific Plan; and on-going implementation of the Dougherty Valley Settlement Agreement.  High priority goals for the upcoming fiscal year includes the five-year update to the General Plan, preparation of the North Camino Ramon Specific Plan, completion of a Municipal Service Review and Sphere of Influence Proposal by the Local Agency Formation Commission (LAFCO), implementation of the Crow Canyon Specific Plan, the Northwest Specific Plan, and the San Ramon City Center project, implementation of the Housing Element, and implementation of the Measure J Project and Program.  On April 6, 2010, the Planning Commission accepted the annual report and forwarded it to the City Council for their consideration.

Mayor Wilson thanked staff for an excellent report.  There were no questions from the Council.   Mayor Wilson opened the public hearing.  There were no requests to address this item.  Mayor Wilson closed the public hearing.

Cm. Hudson’s motion to accept the 2010 General Plan 2020 Implementation Strategy and Work Plan and to direct staff to forward the 2010 General Plan 2020 Implementation Strategy and Work Plan to the Governor’s Office of Planning and Research and the Department of Housing and Community Development was seconded by Cm. Perkins and passed 5-0.

(#10.2) Resolution No. 2010-048 – Granting Consent to the City of Pleasanton to Renew the Tri-Valley Tourism Business Improvement District.

Economic Development Director Marc Fontes provided the report.  In 2005, the Tri-Valley Tourism Business Improvement District (TBID) was established for five years to collect a $1.00 per occupied room per night fee for tri-valley hotel rooms.  The Tri-Valley Convention and Visitors Bureau (CVB), in conjunction with lodging operators, is seeking to renew the TBID for another five years and to increase the rate to $2.00 per room per night.  The CVB has received petitions in favor of renewing the TVTBID with 26 of 37 TBID properties supporting the renewal proposal.

Cm. Hudson was surprised that Sierra Suites did not support the increase.  In an email, Pam Callahan, General Manager for Hotel Sierra, stated that doubling the assessment will not necessarily result in additional revenue for the hotels.  She added that very minimal business has been booked at her hotel as a result of CVB leads.  Mr. Fontes responded that 5 of the 6 hotels in San Ramon support the increase.  Cm. Hudson asked what the current local Transient Occupancy Tax (TOT) rates are.  Amy Blaschka, President and CEO of the CVB, reported that the TOT is 8% in Pleasanton, Livermore and Dublin; 6.75% in Danville and 7.25% in San Ramon. 

Mayor Wilson questioned the reason for the TBID rate increase.  Ms. Blaschka stated that the increase was necessary because of increased competition.  The advantage to this funding mechanism is that is passed on to the guests and does not incur a cost to the hotel or to the cities.  The TBID is the CVB’s primary funding source.  The TBID will help increase the CVB’s marketing and improve the awareness of the area.  Cm. Perkins asked if there will be any negative impacts to the hotels from the rate increase.  Ms. Blaschka stated that the CVB provided outreach to all 37 hotels.  No negative impact from the fee increase is anticipated.  Cm. Perkins stated that it is common for local, regional, and state taxes to be added to room rates.  Ms. Blaschka added that CVB will not realize an immediate increase in its revenue.  The CVB has implemented cost savings measures including a hiring freeze, salary freeze, and renegotiated with vendors.  The increased funds will be utilized to increase CVB’s sales efforts, enhance the web site, conduct research, and provide more advertising and outreach.  Cm. Hudson suggested that staff discuss the increase with Sierra Suites management so that they understand the benefits and that the Council supports the fee increase.  Mayor Wilson thanked the CVB for their outreach efforts to promote San Ramon. 

Cm. Hudson’s motion to adopt Resolution No. 2010-048 was seconded by Vice Mayor Rowley and passed 5-0.

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City Manager Herb Moniz reported that Bishop Ranch recognized the arrival of its 3 millionth commuter on their express shuttle service from the BART station bus.  Mayor Wilson recognized that Bishop Ranch has taken a leadership role in addressing the transit needs of its commuters.

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Cm. Hudson expressed concern about the potential problem ‘green pools’ at foreclosed homes and the increased risk of West Nile Virus.  He suggested that the City educate residents regarding the proper method to drain these pools.

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Mayor Wilson invited residents to attend KC and the Sunshine Band on May 7, 2010.  It is the last show of the 2009-10 season at the Dougherty Valley Performing Arts Center.

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Closed Session pursuant to Government Code §54957.6 for City Council to meet with its Labor Negotiators, Herb Moniz and Greg Rogers, concerning negotiations with SEIU Local 1021.

This item was cancelled by the Council.

At 7:55 p.m., there being no further business, Mayor Wilson adjourned the meeting.


H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the May 11, 2010 City Council meeting 5-0.

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