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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

June 8, 2010

A regular meeting of the City Council of the City of San Ramon was held June 8, 2010 at 7:12 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding. 
PRESENT:  Councilmembers Hudson, Livingstone, Perkins, Rowley and Mayor Wilson.
STAFF PRESENT:  City Manager Herb Moniz, Deputy City Attorney Alicia Poon, Police Chief Scott Holder, Program Manager David Krueger, Senior Administrative Analyst Jennifer Dye, Public Services Director Karen McNamara, Transportation Specialist PJ Dhoot, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Nikita Aggarwal, Marie Bast, Gabby Berdan, Madison Cavallo, Nicole Cavote, Tatum Lenberg and Maryann Nazir, members of Junior Girl Scout Troop 30608, led those in attendance in the pledge of allegiance. 

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ANNOUNCEMENTS

The City Clerk noted that there were no changes or additions to the agenda.    The City Clerk noted that there were no changes or additions to the meetings listed on the agenda.

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SPECIAL PRESENTATIONS

(4.1) Recognition of Character Counts! Essay Contest Winners from Country Club Elementary School:  Samantha Lynn Devette, Peyton Greek, Michelle Wang, and Emily Wu.  Introduction by Officer Abe Medina.  Presented by Mayor Wilson.

Officer Abe Medina described the Character Counts! Program.  Samantha Lynn Devette, Peyton Greek, Michelle Wang, and Emily Wu read their essays.  Mayor Wilson asked Vice Mayor Rowley to assist with the presentation of the certificates and City pens.  Officer Medina presented each student with a water bottle and a sweatshirt.  Mayor Wilson recognized the importance of the program for individual student growth. 

(4.2) Recognition of Chris Wilson, San Ramon’s Ambassador to County Connection, as County Connection’s Outstanding Volunteer for 2009/10. 

Mayor Wilson presented the award to Chris Wilson.  Mr. Wilson described the ambassador program as a countywide program that provides services and information to  commuters and drivers on their assigned routes.

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CITY COUNCIL APPOINTMENTS

(5.1) Contra Costa County Mosquito and Vector Control District Board of Trustees Appointment.
City Clerk Patricia Edwards provided the report. Cm. Perkins’ motion to appoint Sharyn Rossi to the Contra Costa County Mosquito and Vector Control District Board of Trustees for a term expiring in June 2012 was seconded by Vice Mayor Rowley and passed 5-0. 

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Mayor Wilson requested a recess at 7:42 p.m.  He reconvened the meeting at 7:48 p.m.  All Council members were in attendance.

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(5.2) Student Commissioner Appointment to the Parks and Community Services Commission.
Mayor Wilson announced the appointment of Teen Council member Sana Sareshwala as Student Commissioner to the Parks and Community Services Commission for a term expiring in June 2011.  Mayor Wilson noted that the five candidates were outstanding and he thanked them for their interest in applying.

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PUBLIC COMMENT

Arlie Smith, resident, told the Council that he donated a bench to the East Bay Regional Park District located near the basketball courts along the Iron Horse Trail in San Ramon.  He asked the City Council to consider moving the location of the Porta Potties at the July 4th event away from the bench so that the bench could be better enjoyed at this event.

Pat Boom, resident and member of the San Ramon Historic Foundation, encouraged residents to patronize the Farmer’s Market and the gift shop.  Tours are available for the David Glass House on the second Saturday of the month for small groups.  Tours of the Farms are also available. 

Harvey Riggs, resident, advised that County Connection will be selling reduced fare youth bus passes during the summer.  This is a great opportunity for young people to learn to ride the bus.  Tickets can be purchased at City office locations throughout San Ramon.  Further information can be found online at www.ccta.org.

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APPROVAL OF MINUTES

(#7.1) Minutes of the May 24, 2010 special meeting.
Cm. Perkins’ motion to approve the May 24, 2010 Special City Council Meeting minutes was seconded by Vice Mayor Rowley and passed 5-0. 

(#7.2) Minutes of the May 25, 2010 regular meeting.
Cm. Perkins’ motion to approve the May 25, 2010 City Council meeting minutes was seconded by Vice Mayor Rowley and passed 5-0. 

(#7.3) Minutes of the June 1, 2010 special meeting.
Cm. Perkins’ motion to approve the June 1, 2010 City Council meeting minutes was seconded by Mayor Wilson and passed 5-0. 

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CONSENT CALENDAR

(#8.1) Ordinance No. 425 – Implementing the Digital Infrastructure and Video Competition Act of 2006 by Adding Article 18, "Video Service Provided by State Franchise Holders" to the Municipal Code.

(#8.2) Resolution No. 2010-060 – Accepting PA 0019 (Parcel A and Parcel B Within Subdivision 8914) including Park, Trail, Storm Drain, and Landscape Maintenance Easement Dedications and Improvements for Maintenance Within Subdivision 8306
(Lot 231) and Subdivision 8970 (Parcel G) (Shapell Industries, Inc.). 

(#8.3) Resolution No. 2010-061 – Authorizing the Mayor to Execute Contract Amendment No. 1 to the Agreement with Kleinfelder, Inc. for Engineering Services for the Bollinger Creek Culvert Repair Project (CIP 5520) in an Amount Not to Exceed $24,000.

(#8.4) Resolution No. 2010-062 – Authorizing the Mayor to Execute an Agreement with West Coast Arborists, Inc. for Tree Maintenance Services in a Total Annual Amount Not to Exceed $229,893 and a Cumulative Five-Year Agreement Total Not to Exceed $1,260,000.

(#8.5) Resolution No. 2010-063 – Authorizing the Mayor to Execute Amendment No. 3 to the Existing Agreement with FloraTech Landscape Management, Inc. to Renew the Agreement for Turf Mowing Services in an Annual Agreement Amount Not to Exceed $313,557.

(#8.6) Resolution No. 2010-064 – Authorizing the Mayor to Execute Amendment
No. 3 to an Existing Agreement with White Oak Landscape, Inc. to Renew the Agreement for Turf  Mowing Services and Detention Basin, Water Quality Pond and Bioswale Maintenance in the Dougherty Valley in an Annual Amount Not to Exceed $367,101.

(#8.7) Report on Measures Taken to Alleviate the Conditions Which Led to the Adoption of Interim Urgency Ordinance No. 424 Establishing an Interim Moratorium on the Establishment of Medical Marijuana Dispensaries.

(#8.8) Resolution No. 2010-065 – Authorizing the Mayor to Execute an Agreement with Sonitrol for Alarm Services in a Total Annual Amount Not to Exceed $75,187 and a Cumulative Five-Year Agreement Total Not to Exceed $412,500.

(#8.9) Resolution No. 2010-066 – Authorizing the Mayor to Execute Amendment
No. 1 to the Master Use Agreement between the City of San Ramon and the
San Ramon Valley Unified School District.

Cm. Hudson’s motion to approve items 8.1 through 8.9, waive the reading of Ordinance No. 425, and direct staff to schedule Ordinance No. 424 for extension on June 22, 2010 was seconded by Cm. Livingstone and passed 5-0. 

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UNFINISHED BUSINESS

(#9.1) Public Hearing:  Resolution No. 2010-067 - Confirming the Landscaping and Lighting District No. 1984-1 District Diagram and Assessments and Levying the Landscaping and Lighting District No. 1984-1 Assessments for Fiscal Year 2010/11.

Program Manager David Krueger described the Landscaping and Lighting Districts (L&L) history, purpose, and variety of districts within the City.  The L&L must be re-established each year.  Resolution No. 2010-036, adopted at the March 23, 2010 City Council meeting, was the first step in this process.  The Resolution described new improvements and called for the District Engineer to prepare the Engineer’s Report for Fiscal Year 2010/11.  On May 25, 2010, Resolution No. 2010-056 accepted the Engineer’s Report and the intent to accept the diagram and to levy and collect assessments for Fiscal Year 2010/11.  Staff recommends that the Council hold the Public Hearing and adopt a resolution confirming the diagram and assessments and levying the assessments.  Staff will prepare the data base of parcels and the assessments to be submitted to the Assessor’s office for the property tax rolls.

Mayor Wilson opened the Public Hearing.  There was no public comment.  Mayor Wilson closed the Public Hearing.

Cm. Hudson’s motion to approve Resolution No. 2010-067 was seconded by Vice Mayor Rowley and passed 5-0. 

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NEW BUSINESS

(#10.1) Presentation of LED Streetlight Products.

Resolution No. 2010-068 – Authorizing the Mayor to Deem Beta LED, Lumec and Leotek Products as the Selected LED Products for Current, as Well as Future LED Conversion Projects.

(#10.2) Resolution No. 2010-069 – Authorizing the Mayor to Execute an Agreement with Republic ITS for Turnkey LED Streetlight Conversion Services (CIP 5499) in an Annual Amount Not to Exceed $380,000 and a Cumulative Five-Year Agreement Total Not to Exceed $700,000.

Administrative Analyst Jennifer Dye gave the report.  She stated that Resolution No. 2009-080 authorized staff to file a grant application for the Energy Efficiency and Conservation Block Grant Program.  The grant was awarded to the City in the amount of $215,600 and was applied to CIP 5499 to convert street lights and parking lot lighting to LED technology.  The grant, in addition to other funding available, and the $56,000 PG&E rebates available for the conversion brought total available funding to $371,600.  A “Notice to Suppliers” was sent to manufacturers qualified for the PG&E rebate program.  Eleven PG&E qualified manufacturers were invited to a review session.  Ten manufacturers participated in the product review session.  Criteria were developed for ranking manufacturers.  Lumec, Beta LED, and Leotek were deemed the most qualified based on the established criteria.  PG&E rebates currently apply only to streetlight conversions so parking lot lighting will be addressed in a future phase.

Ms. Dye reported that a Request for Proposal and Bid Pricing for Turnkey LED Streetlight Installation Services was issued in April 2010.  The services requested included: purchase and installation; photometric study of current poles to help determine best wattage and light distribution; administrative cost to complete all PG&E rebate applications; product management; grant reporting; and a comprehensive public relations program.  Staff determined that Republic ITS provided the best proposal package based on proposal elements and pricing. 

Cm. Perkins asked staff to prepare a report containing information regarding energy savings per fixture per year.  He also asked about future rebates and grant funding.  Ms. Dye stated that PG&E will continue the rebate program and may provide rebates for parking lot lighting.  Ms. Dye stated that CIP funds and the $30,000 allocated for street light replacement will be used.  Public Services Director Karen McNamara noted that the current source of funding is from the street light funds, Dougherty Valley funds, and grants as available. 

Mayor Wilson opened public comment.  There were no requests to speak.  Mayor Wilson closed public comment.

Cm. Hudson’s motion to approve Resolution No. 2010-068 was seconded by Cm. Livingstone and passed 5-0.

Cm. Perkins’ motion to approve Resolution No. 2010-069 was seconded by Cm. Hudson and passed 5-0. 

(#10.3) Public Hearing:  Proposal to Install Speed Humps on Thunderbird Drive.

Cm. Hudson recused himself due to his home’s proximity to Thunderbird Drive.

Transportation Specialist PJ Dhoot presented the report.  She gave a summary of the background of the Residential Traffic Calming Program (RTC) including its utilization by residents to mitigate neighborhood traffic.  RTC Phase I includes passive and minor mitigation measures.  Phase II implements infrastructure improvements including speed humps.  In meeting the Phase II requirements, Thunderbird Drive residents submitted a request for speed humps.  Consideration of speed humps requires that a minimum of 75% of residents on the street submit a signed petition to the City.  The requirement was met in May 2009.  The request was submitted to the Transportation Advisory Committee (TAC).  TAC held a public hearing on July 16, 2009.  Notices were sent to homeowners within a 1,000 foot radius of the petitioner’s address.  Following the public hearing, TAC recommended: installation of stop signs at intersections along Thunderbird Drive where warranted, consideration of a raised crosswalk at the two golf cart crossings; and consideration of speed humps on Thunderbird Drive.  Utilizing the Manual on Uniform Traffic Control Devices which regulates the installation of stop signs, the Minimum criteria for the installation of Stop Signs was not met at any location.  Utilizing the Institute of Transportation Engineers guidelines, raised crosswalks cannot be installed along Thunderbird Drive at the golf cart crossings.  The City adopted the Speed Hump Warrant based on guidelines prescribed by the Manual on Uniform Traffic Control Devices and the Institute of Transportation Engineers.  The data indicated that the Speed Humps Warrant criteria were met on Thunderbird Drive.  RTC guidelines state that traffic calming measures are not recommended if there is a diversion of more than 10% of traffic on neighboring streets.  Staff’s review of the transportation network indicated that vehicles would not be diverted to surrounding neighborhood streets.  After the

April 15, 2010 Public Hearing, TAC recommended the installation of three speed humps on Thunderbird Drive. 

There were no questions from the Council.  Mayor Wilson opened the public hearing.

Julie Lyons, a Thunderbird Drive resident, supports the speed humps.  She asked the Council to base its decision on City staff information, the TAC recommendations, and the Thunderbird Drive residents.  She stated that there are no stop signs or crosswalks on Thunderbird Drive despite the fact that it is a designated Safe Routes to School.  There is excessive speeding on Thunderbird Drive making it unsafe for children and other drivers.  She does not believe that traffic will be diverted to neighboring streets.

Jim McVay, TAC Chairperson, explained that the TAC unanimously recommended the installation of speed humps on Thunderbird Drive.  He stated the process took four years of study and public hearings.  He indicated that the critical speed rating on Thunderbird is higher than any other street in the City where speed humps have been installed.  He expects that the speed hump installation will reduce the high speeds by 20%.

DeeDee Thompson, a Thunderbird Drive resident, stated the need for speed control on Thunderbird Drive.  She stated that 75% of the residents on Thunderbird Drive signed the petition supporting the speed humps. The Speed Hump Warrant analysis supported the need for speed humps.  The TAC unanimously supports the speed hump installation.  She stated that Thunderbird Drive needs traffic calming for the speed problem.  She asked the Council to listen to the data.

Bert Kennedy, a Thunderbird Place resident, compared the impact of the speed humps at Thunderbird Drive with other locations in San Ramon.  There are 111 households which are directly impacted since they must navigate Thunderbird Drive.  He feels that homeowners who live beyond the 500 or 1000 foot noticing radius should have a voice in the decision which impacts them.  He questioned if the 75% criteria required for the speed hump location have been accurately met.  He also questioned the 75% criteria used as more residents are affected than just those who live on Thunderbird Drive.

Joe Norton, a Thunderbird Place resident, indicated that the humps should be installed if the warrants are met.  He stated that the notifying process is flawed because it did not reach everyone who will be affected.  He was unaware of the issue until three months ago.  He is concerned that the TAC did not correctly apply the 75% approval requirement for the speed hump locations.  He stated that the speed trailer was more effective in reducing the speed and less expensive than what will be achieved by the speed humps.  He would like to see a flashing speed sign installed on Thunderbird Drive.  The RTC process includes completion of Phase 1 before proceeding to Phase 2.  He stated that the RTC Phase I was not finished because neighbors were not educated.  They were not notified or involved in the process.  He suggested a moratorium so that all neighbors could be involved in the process.  

Melvin Lamb, a Thunderbird Drive resident, signed the petition to locate a hump in front of his house.  The traffic situation has gotten worse over the years and there is excessive speeding.  The situation is not safe for children. He commented that the process was completed within the guidelines and that he supports the speed humps installation.

Corey Lyons, a Thunderbird Drive resident, stated that it is an indisputable fact that there is a speeding problem on Thunderbird Drive.  He noted that the residents of Thunderbird Drive have been fully engaged and properly followed the City process over the past four years.  The residents want to eliminate the cut through traffic which uses Thunderbird Drive instead of Alcosta and Pine Valley.  

Harvey Riggs, TAC member, stated that this is the fourth longest study undertaken by the TAC.  He clarified that hard and fast rules do not fit all requirements and all needs.  Significant time and effort went into this project by the residents of Thunderbird Drive. 

Jim Coll, a resident of Thunderbird Drive, stated his children ride their bikes on Thunderbird Drive.  The speed humps are not needed as there have been no injuries or fatalities on this street.  The process is flawed because he did not receive notification that there was to be a hump in front of his house.  He referenced a Center for Transportation Research and Education at Iowa State University study which indicates that speed humps increase air pollution.  He feels an Environmental Impact study should be done.

Brandon Farrell, a Thunderbird Drive resident and proponent, indicated that the intent is not to disrupt neighboring streets but to address the speeding problem on Thunderbird Drive.  Safety is the overriding issue.  He added that the residents have worked for a year, the process has been completed, and the humps are the recommended solution.

Bill Harrington, a Pebble Place resident, stated he will be directly affected by the speed humps.  He feels Olympia Fields residents will bypass Thunderbird Drive and use Olympia, Pebble Place, or Sciota.  He stated that Pebble Place is going to be used as a turn-around for Walt Disney School creating more traffic issues.  He has an issue with the notification process because it was not received by all residents affected by this proposal.  He believes that there will be traffic diversion onto Pebble Place.

Leo Forrestall, a Thunderbird Drive resident, called Thunderbird Drive the “Thunderbird Freeway”.  He has seen many speeders, called police, and there has been no change.  He asked the Council to remedy the problem and consider installation of speed humps to slow traffic before someone is killed.

Roz Rogoff, a Mangos Drive resident, stated that speed humps are a nuisance but they do work as a traffic calming measure.  Del Mar is a good example of the reduction of speed due to humps.  She asked why flashing signs could not be placed on a residential street and suggested that the City’s procedure be changed.  She suggested that a combination of the flashing light and speed humps might be effective.   

The City Clerk summaries the emails received which addressed this issue.  Thunderbird Drives residents who support the speed humps included the Farrell family and Julie Sevrens Lyons.   Thunderbird Drive residents who opposed the speed humps included Anne Aranda, Rosemary Belssner, Don and Sloan Bishel, Robert and Jeanne Breton, Jim Coll, Geoff Ho, Gerda Schulze, Bela Singh, and Patricia York.  Thunderbird Place residents who oppose the speed humps included Doug and Sue Balaban, Joanna Balon, Terri Crinnion, and Joe Norton.  Other citizens who oppose the speed humps include Gayle Torigoe of Pebble Place, Chris Chamberlain of Cherry Hills Court, and Walt and Teresa DeHope (no address provided).  A letter was received from Bill and Maria Schultz who live on Thunderbird Drive and support the speed humps.

Mayor Wilson closed the public hearing.

Cm. Perkins asked staff for an explanation of the use of the 85% critical speed designation.  Ms. Dhoot responded by saying that the 85% is used when calculating the speed hump warrant analysis because 85% speed according to California Vehicle Code is used to set speed limits.  It is the prevailing speed of a roadway and a more accurate depiction of the speed limit.  Cm. Perkins asked if the 85% speed is the speed at which speeding tickets can be issued.  Mr. Dhoot indicated that this is correct.  Cm. Perkins asked for the definitions of a residential street and a collector street.  Ms. Dhoot stated that a residential street (Thunderbird Drive) is a local access road for residents.  Collector streets (Pine Valley Road) collect traffic from residential streets and directs them to arterial streets (Alcosta Boulevard) which lead to the freeway.  Cm. Perkins asked about the traffic calming options for each road type.  Ms. Dhoot replied that collectors and arterials carry more traffic at a higher speed and have limited options.  Radar speed signs are the main device for speed control on these streets. Stop signs and signals are used for right of way control and not for speed control.  Cm. Perkins asked the cost of one radar speed sign.  Ms. Dhoot stated it is about $8,000 - $10,000 per sign.  Cm. Perkins asked for input on the effectiveness of speed humps on Marsh Drive.  Ms. Dhoot did not have data available but noted that RTC requests have decreased.  She added that speed humps have decreased the speed on Vera Cruz.  Cm. Perkins remarked that there are two kinds of affected parties: those who live on the street and those who drive on the street.  He added that they carry different weights because of the impacts.  He asked that residents do not place their own signs in the public right of way and that children should not play in the streets.  He asked staff to monitor the traffic diversion to determine its effect.

Cm. Livingstone thanked residents for participating in the process and staff for a thorough report.  He indicated that public safety is his main priority.  He personally does not like speed humps but indicated that the process was followed.  He noted that those people who signed the petition against speed humps do not live on Thunderbird Drive.  He added that stop signs create more air pollution than speed humps.  He supports the speed humps because all the criteria and warrants have been met.

Vice Mayor Rowley stated that the Thunderbird Drive residents have been very patient.  She is not in favor of speed humps and noted that the speed humps on Del Mar have decreased the speed on that street.  Speed humps are a reasonable solution.  She asked staff to prepare a before and after study to determine if the speed humps are working.  She thanked staff and TAC for their efforts.  She indicated that this is a safety issue.

For the record, Mayor Wilson noted the addresses of Thunderbird Drive residents who are opposed to the speed humps.  Mayor Wilson explained that the City has had more growth than expected.  This has caused more traffic than expected around City schools.  He stated that he does not like speed bumps but they work.  There are safety concerns because Thunderbird Drive is a designated Safe Routes to School.  Mayor Wilson asked Ms. Dhoot if a flashing beacon could be used.  Ms. Dhoot stated that flashing beacons are not a traffic calming device and are currently used at City crosswalks.  He asked staff to research this option.  He acknowledged that adjacent street will be impacted but it is important to remedy the speeding problem on Thunderbird Drive.  Cm. Perkins clarified the difference between flashing lights and radar speed signs.  Ms. Dhoot noted that flashing yellow beacons are used to identify crosswalks not as traffic calming devices. 

Mayor Wilson asked if three humps need to be installed.  Ms. Dhoot indicated that 3-4 humps are more effective in maintaining a consistent speed over the length of the roadway.   Vice Mayor Rowley pointed out that there are three speed humps on Del Mar. 

Mayor Wilson stated his concern regarding the 66% acceptance by the homeowners for the middle hump.  Ms. Dhoot stated they are able to include one more resident adjacent to the speed hump to vote for it.  Vice Mayor Rowley asked if this hump could be moved to achieve the 75% guideline.  Ms. Dhoot stated that the location could be resurveyed.  Cm. Perkins asked that TAC consider revising their policy regarding the vote by homeowners on the location of the speed hump to include all possible combinations of residents and lot vacancies.  Mayor Wilson asked TAC to consider expanding the application of flashing lights as an option for traffic calming.

Cm. Perkins’ motion to adopt the installation of the three speed humps on Thunderbird Drive using the City’s Annual Stop Gap Repair Project Funding and conduct before and after speed and traffic diversion studies of the location was seconded by Cm. Livingstone.  Mayor Wilson requested a report in one year with follow-up from residents to determine if their concerns were addressed.  Mayor Wilson called for a roll call vote.  The vote was 4-0-1 voted in favor of the motion.  Cm. Hudson was recused. 

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CITY MANAGER COMMENTS

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COUNCILMEMBER REPORTS

Vice Mayor Rowley thanked the Fire Department for providing an excellent CPR and AED workshop on June 5, 2010. 

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson announced the appointment of Sheryl Schaffner as San Ramon’s new City Attorney.  She will join the staff in mid July.  He thanked City staff who worked at the Wind Festival for another successful event.

At 9:57 p.m., there being no further business, Mayor Wilson adjourned the meeting.

 

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the June 24, 2010 City Council meeting 3-0; Livingstone and Hudson absent.

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