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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

July 13, 2010

A regular meeting of the City Council of the City of San Ramon was held July 13, 2010 at 7:09 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding. 
PRESENT:  Councilmembers Hudson, Livingstone, Rowley and Mayor Wilson.
ABSENT:  Councilmember Perkins.
STAFF PRESENT:  City Manager Herb Moniz, Interim City Attorney Roger Peters, Police Chief Scott Holder, Interim City Engineer Moustefa Kendroud, Maintenance Operations Division Manager Jeff Gault, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Interim City Attorney Roger Peters led those in attendance in the pledge of allegiance. 

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ANNOUNCEMENTS

The City Clerk noted that there were no changes or additions to the agenda.  The City Clerk noted two changes to the meeting information.  The July 20, 2010 Planning Commission and the July 22, 2010 Zoning Administrator meetings are cancelled.

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SPECIAL PRESENTATIONS

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CITY COUNCIL APPOINTMENTS

(5.1) Announcement of the Housing Advisory Committee Appointments.
Mayor Wilson announced that Elyse Huettl, John Mills, and Kris Viers were appointed to the Housing Advisory Committee for terms expiring in July 2012.  He thanked Nancy Neto for her service to the Housing Advisory Committee.

(5.2) Announcement of the Planning Commission Appointments.
Mayor Wilson announced that Harry Sachs and Jeanne Benedetti were appointed to the Planning Commission for terms expiring June 2014.  He thanked Planning Commission Chair Phil O’Loane for his service.

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PUBLIC COMMENT

The City Clerk noted that there were three requests for public comment.

D. Burt, Tassajara Valley resident, expressed concern that the change in date and time for the Council’s meeting on July 19, 2010 would make it difficult for people to attend.  She requested that the Council change the meeting time from 5:00 p.m. to 7:00 p.m.

Bill Newman, Tassajara Valley resident, questioned the inconsistency between the General Plan 2030’s Agriculture Guiding Policy Section 8.7 and the Implementing Policy Section 8.7-I-2.  He requested that the Council strike Section 8.7-I-2.

Jim Eaneman, resident, stated that he attended the June 29, 2010 Dublin San Ramon Services District (DSRSD) meeting.  He noted that DSRSD is proposing a 19% increase in the City’s rate and a 14% increase for residential services.  DSRSD will vote on the proposed rate increase at its July 20, 2010 meeting.  He asked that the City consider being represented at the meeting and that the City adopt a policy objecting to the rate increase.

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APPROVAL OF MINUTES

(#7.1) Minutes of the June 15, 2010 City Council/ Planning Commission Joint Public Hearing meeting.
Cm. Hudson’s motion to approve the minutes of the June 15, 2010 City Council/ Planning Commission Joint Public Hearing meeting was seconded by Vice Mayor Rowley and passed 4-0.  Cm. Perkins was absent.

(#7.2) Minutes of the June 24, 2010 adjourned regular meeting.
Due to a lack of voting quorum, approval of the June 24, 2010 adjourned regular meeting minutes was continued.

(#7.3) Minutes of the June 30, 2010 special meeting.
Cm. Hudson’s motion to approve the minutes of the June 30, 2010 special meeting minutes was seconded by Vice Mayor Rowley and passed 4-0.  Cm. Perkins was absent.

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CONSENT CALENDAR

Cm. Livingstone requested that item 8.3 be pulled for a staff report.  Vice Mayor Rowley requested that item 8.1 be pulled for a staff report. 

(#8.2) Minute Order No. 2010-19 – Accepting the Work by Playworld Systems and Robertson Industries for the Central Park Playground Renovation (CIP 5442) as Complete and Authorizing the City Clerk to File Notices of Completion for Each Contractor with the County Recorder's Office.

(#8.4) Minute Order 2010-21 – Authorizing the Mayor to Execute Addendum No. 2 to the Agreement for Legal Services with Best Best & Krieger LLP to Include an Additional $25,000 for a Total Not to Exceed Contract Amount of $375,000.

(#8.5) Resolution No. 2010-079 – Repealing Resolution No. 2008-15; Adopting by Reference Section 18730 of Title 2 of the California Code of Regulations and any Amendments to it Adopted by the Fair Political Practices Commission;  and Designating Positions and Disclosure Category for Fair Political Practices Commission Form 700 Filers.

(#8.6) Resolution No. 2010-080 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement (C2009-47) with Jacqui Hatzikokolakis for Graphic Design Services in a Total Annual Amount Not to Exceed $40,000 and a Total Cumulative Amount Not to Exceed $148,000.

(#8.7) Resolution No. 2010-081 – Authorizing the Mayor to Execute an Agreement with Casey Printing, Inc. for the Printing of the Recreation Guide, San Ramon Restaurant Guide, Performing Arts Season Brochure, and City Newsletters in a Total Annual Amount Not to Exceed $58,000 and a Total Cumulative Amount Not to Exceed $190,000.

(#8.8) Resolution No. 2010-082 – Approving a Memorandum of Understanding for the Provision of Legal Services.

Cm. Hudson’s motion to approve items 8.2 and 8.4 through 8.8 was seconded by Cm. Livingstone and passed 4-0.  Cm. Perkins was absent.

(#8.1) Minute Order No. 2010-18 – Accepting the Work by Kel-Tec Builders, Inc. for the Construction of Forest Home Farms – Walnut Storage Shed (Building #14) Renovation Project (CIP 5502) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

Vice Mayor Rowley requested a staff report.  Interim City Engineer Moustefa Kendroud stated that the project included: renovation of the Walnut Shed (Building #14); seismic upgrade; installation of new electric service; building perimeter repairs, roof and sidewalk repairs to eliminate earth/wood contact; and minor drainage work. 

Cm. Livingstone’s motion to approve item 8.1 was seconded by Vice Mayor Rowley and passed 4-0.  Cm. Perkins was absent.

(#8.3) Minute Order No. 2010-20 – Authorizing the Mayor to Approve an Expenditure with GCS Environmental Equipment Services, Inc. from the Vehicle Replacement Fund in the Amount of $196,000 for the Purchase of a Replacement Street Sweeper.

Cm. Livingstone requested a staff report which was provided by Maintenance Operations Division Manager Jeff Gault.    Cm. Livingstone asked staff to investigate the cost of contracting for street sweeping service versus replacing the street sweeper.  Mr. Gault noted that it has been four years since the last sweeper cost analysis was done.  Mayor Wilson asked how long it will take staff to obtain the information.  Mr. Gault estimated one month.  He stated that the City can continue to use the existing equipment.  Cm. Livingstone’s motion to continue item 8.3 to a future meeting was seconded by Vice Mayor Rowley and passed 4-0.  Cm. Perkins was absent.

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Minute Order 2010-17 – City Council Designation of a Voting Delegate and Voting Delegate Alternates to the League of California Cities 2010 Annual Conference.

City Clerk Patricia Edwards provided the report.  The Council discussed who will be attending the League meeting.  Vice Mayor Rowley’s motion to appoint Cm. Hudson as the Voting Delegate and Cm. Livingstone and Mayor Wilson as Voting Delegate Alternates was seconded by Cm. Hudson and passed 4-0.  Cm. Perkins was absent.

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CITY MANAGER COMMENTS

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COUNCILMEMBER REPORTS

Cm. Hudson encouraged the Council to read the June 29, 2010 letter from the Metropolitan Transportation Commission regarding SB 375 Greenhouse Gas Target Principles and the June 29, 2010 letter from the Regional Advisory Working Group regarding Engagement Opportunities: Public Participation Plan Update for SB 375.

Vice Mayor Rowley thanked staff for doing a great job on the grant application for the Boone House Nature Education Facility. 

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson thanked staff for providing excellent summer programs.  He recognized the Police Department, Public Services Department, and Parks Department staff for an outstanding Fourth of July event.

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At 7:34 p.m., the Council convened to Closed Session pursuant to Government Code §54956.9(b) Conference with Legal Counsel – Anticipated Litigation: Two Cases. 

At 8:41 p.m., Mayor Wilson reconvened the meeting.  All Councilmembers were in attendance except for Cm. Perkins.  Mayor Wilson reported that the Council met in Closed Session pursuant to Government Code §54956.9(b) Conference with Legal Counsel – Anticipated Litigation: Two Cases.  The Council took no action.

At 8:42 p.m., there being no further business, Mayor Wilson adjourned the meeting.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the July 27, 2010 City Council meeting 4-0; Rowley absent.

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