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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

August 24, 2010

A regular meeting of the City Council of the City of San Ramon was held August 24, 2010 at 7:03 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT:  Councilmembers Hudson, Livingstone, and Rowley, and Mayor Wilson.
ABSENT:  Councilmember Perkins.
STAFF PRESENT:  City Manager Herb Moniz, City Attorney Sheryl Schaffner, Police Chief Scott Holder, Transportation Specialist PJ Dhoot, Administrative Analyst Jennifer Dye, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Members of San Ramon Girl Scout Troop 30746 led those present in the pledge of allegiance.

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ANNOUNCEMENTS

The City Clerk noted that item 4.4 will be rescheduled to the September 28, 2010 Council meeting.  The City Clerk noted that there were no changes or additions to the meetings listed on the agenda.

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SPECIAL PRESENTATIONS

(4.1) Recognition of the Members of San Ramon Girl Scout Troop 30746: Pacific Austin, Olivia Bouchet, Jeanina Farmer, Samantha McMillan, Vidhi Sachdeva, Rebecca Schneider, Alissa Thomas, and Sara Thomas on Receipt of their Silver Awards.  Presentation by Mayor Wilson.

Mayor Wilson presented each scout with a certificate recognizing their accomplishment.  The Silver Award is the second highest Girl Scout award which symbolizes accomplishments in the areas of leadership, community service, planning and personal development.  The Scouts explained why they liked being a Girl Scout. 

(4.2) Recognition of the Members of the San Ramon Soccer: Azuri 95 Team – Second Place Finalists in US Club National Cup.  Team Members:  Laura Byron, Jessie Candeub, Lauren Coll, Morgan Collyer, Jordan Costello, Heather Donner, Shayda Haddad, Kami Herley, Lauren Holden, Alyssa Holsworth, Katelyn Martin, Tess McConnell, Jaclyn McQuiston, Lauren Nakaso, Amanda Nunes, Marisa Rodrigues, and Audrey Walke.  Head Coach: Brian Rouillard.  Presentation by Mayor Wilson.

Mayor Wilson presented each of the team members and the coach with a certificate recognizing their accomplishment.  Mayor Wilson thanked the coach and parents for their commitment.

(4.3) Recognition of the San Ramon Little League 12-year-old All Stars Team: Undefeated Champions in California District 57 and California Section 3 and for Taking Fourth Place in Northern California Team Division.  Team Members:  Jake Ackerman, Tiegen Bagnall, Justin Catson, Jack Gerlach, Nick Gilfillan, Joey Holden, Tommy Jew, Grant Mendoza, Rocky Moore, Michael Pangelinan, Matt Ramirez, and Devin Rocha.   Manager: Dave Jew; Head Coach: Jim Holden; Assistant Coaches: Todd Gerlach, Dave Gilfillan, Randy Moore, and Roger Rocha.  Presentation by Mayor Wilson.

Mayor Wilson presented each of the team members, manager, and coaches with a certificate recognizing their accomplishments.  He thanked the coaches for their dedication.  Mayor Wilson acknowledged the team’s efforts and thanked them for their espirit d ‘corps and for representing San Ramon so well. 

(4.4) Recognition of the San Ramon Valley Emergency Preparedness Citizen Corps Council as the Recipient of the California Emergency Services Association Chapter Silver Award.  Presented to Emergency Preparedness Program Manager Raymond Riordan by Mayor Wilson.

This item was continued to a September Council meeting.

(4.5) Recognition of Darlene Kittredge, Crime Prevention Specialist, as Employee of the Month for August 2010.  Presented by Mayor Wilson.

Police Chief Scott Holder recognized Ms. Kittredge for her efforts which made the 2010 National Night Out event so successful.  Twenty-three different groups participated to promote neighborhood and police community partnerships. Chief Holder recognized Ms. Kittredge for receiving the 2010 International Crime Free Association’s Coordinator of the Year Award.  Mayor Wilson presented Ms. Kittredge with a plaque, gold star, and certificate.  Ms. Kittredge thanked the Council for this recognition.

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CITY COUNCIL APPOINTMENTS

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PUBLIC COMMENT

The City Clerk noted that there was one request for public comment.

Donna Kerger, Chair of the Victorian Tea, encouraged people to attend this special event. It will be held on September 12, 2010 at the San Ramon Community Center.  San Ramon Historic Foundation sponsors the event and all proceeds benefit Forest Home Farms.  She encouraged residents to shop at the Farmers Market at Forest Home Farms.

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APPROVAL OF MINUTES

(#7.1) Minutes of the August 10, 2010 regular meeting.

Cm. Hudson’s motion to approve the August 10, 2010 City Council meeting minutes was seconded by Cm. Livingstone and passed 4-0.  Cm. Perkins was absent.

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CONSENT CALENDAR

 (#8.1) Register of Demands as presented by the City Treasurer (Period ending July 31, 2010).

(#8.2) Resolution No. 2010-099 – Accepting Certain Landscape Improvements in RA 1185 (a Portion of Japonica Way) for Maintenance (Windemere BLC, Land Development Company, LLC).

(#8.3) Resolution No. 2010-100 – Authorizing the Mayor to Execute an Easement Agreement for the Installation, Operation and Maintenance of an Upgraded Traffic Signal System, Highway Lighting and Curb Ramp Facilities for the Alcosta Boulevard/Davona Drive Traffic Signal Improvements Project (CIP 5513), Federal Aid Project No. HSIPL-5437(021).

(#8.4) Resolution No. 2010-101 – Authorizing the Mayor to Execute Contract Amendment No. 1 to the Agreement with Bay Cities Paving & Grading, Inc. to Complete the Bollinger Canyon Road Pavement Improvements from Alcosta Boulevard to Canyon Lakes Drive (CIP 5325), in an Amount Not to Exceed $339,980.

(#8.5) Resolution No. 2010-102 – Approving the Contra Costa Clean Water
Program Agreement (2010-2025) and Authorizing the City Manager to
Execute the Agreement.

(#8.6) Resolution No. 2010-103 – Authorizing the City Manager to Sign Cooperative Agreement No. 17SR.01 Between the Contra Costa Transportation Authority and the City of San Ramon to Receive $227,852 in Transportation Funds for Clean Air and $124,916 in Measure J Commute Alternative and Congestion Mitigation Air Quality Funds for Fiscal Year 2010-2011 to Implement the City of San Ramon and Southwest Area Transportation (SWAT) Transportation Demand Management Programs.

(#8.7) Resolution No. 2010-104 – Authorizing the Mayor to Execute an Agreement with Adams Pool Solutions for the Aquatic Center Resurfacing and Pool Replaster Project (CIP No. 5440) in an Amount Not to Exceed $302,000.

Cm. Livingstone’s motion to approve items 8.1 through 8.7 was seconded by Vice Mayor Rowley and passed 4-0.  Cm. Perkins was absent.

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Safe Routes to School Program Annual Report.

The staff report was presented by PJ Dhoot, Transportation Specialist.  Eleven San Ramon elementary schools participate in the Program.  The Program’s goals and objectives are to raise the awareness of bicyclist, pedestrian and traffic safety at and around school sites while promoting alternatives for traveling to and from school locations.  She reviewed the Safe Routes to School process.  Recommendations for 2010/2011 include: installation of “In-Crosswalk Yield to Pedestrian” signage; evaluations of the new Manual on Uniform Traffic Control Devices (MUTCD) Yield Bar; installation of parking restrictions through red curb or signage; installation of “No U-Turn” signage; and evaluation of In-Roadway Lighted Crosswalk.  The Program will continue to promote the “Park n Walk” campaign, walking school bus event, the TRAFFIX bus program, traffic safety education, and the Street Smarts Program.  Staff will pursue grant opportunities.  Staff will meet with school site administrators, PTAs and the School District to implement the recommendations.

Vice Mayor Rowley commended staff for an excellent report.  Cm. Hudson’s motion to accept the Report was seconded by Vice Mayor Rowley and passed 4-0.  Cm. Perkins was absent.  

(#10.2) Informational Update - LED Street Light Conversion Services Project (CIP No. 5499). 

Administrative Analyst Jennifer Dye provided a summary of the criteria used by staff to select project areas and the funding sources.  She introduced the Republic ITS staff: Senior Project Manager David Fanucchi, Business Development Manager Kathy Hughes, and Engineering Manager Steve Fitzsimons.  Republic ITS will: furnish and install the lights; recycle old fixtures; conduct a photometric study; apply for PG&E rebates; process related paperwork for PG&E invoice changes; and provide public outreach.  Republic ITS will install approximately 600 LED fixtures on existing, City-owned streetlight poles.  Ms. Hughes outlined the public relations program.  Mr. Fitzsimmons provided details regarding the photometric study.  The new lights will save both energy and money.  While maintaining lighting levels, the new lights will improve light distribution, light quality, and aesthetics.  The project and rebate process is expected to be completed by early 2011. 

Cm. Hudson’s motion to accept the Report was seconded by Vice Mayor Rowley and passed 4-0.  Cm. Perkins was absent.  

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CITY MANAGER COMMENTS

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COUNCILMEMBER REPORTS

Cm. Hudson reported that the County Connection is investigating a student pass for Diablo Valley College students.  The pass can be used anywhere in the bus system.  A price has not been established.  Cm. Hudson also reported that Contra Costa Transportation Authority (CCTA) Director Randy Iwasaki is sending a letter to all state elected officials to say that the delay in establishing a state budget is causing problems for the repaving of I-680.  Without the required Cal Trans signatures, the repaving of I-680 may be delayed for another year.  Cm. Hudson informed the Council that he was appointed as the Central Contra Costa Transit Authority (CCCTA) Chair for 2010-11.  He will attend the annual conference as CCCTA’s Chair at no cost to the City.

Vice Mayor Rowley encouraged students to purchase their TRAFFIX bus tickets.  This is an inexpensive option to get to and from school and also decreases traffic congestion.  She encouraged residents to attend the Victorian Tea and to patronize the excellent Saturday Farmers Market.

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson stated that the Council works for the citizens of San Ramon.  He stated that the Council reviews the City budget on a quarterly basis.  The recent City newsletter outlined several service cuts including an increase in senior fees, a decrease in the frequency of street sweeping, and discontinuing operation of the City fountains.  He will ask the Finance Committee to review the increase in senior fees for residents versus nonresidents and fountain operations.  He reviewed the Parks and Community Services and Public Services program areas and the percent of cost recovery for these programs.  He acknowledged the pro and con controversy generated by the recent disclosure of the City Manager’s salary. 

Mayor Wilson requested a moment of silence for Katy Lynne Patrino, daughter of former Parks and Planning Commissioner Bob Patrino, who died unexpectedly. 

At 8:27 p.m., there being no further business, Mayor Wilson adjourned the meeting in memory of Miss Patrino.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the September 14, 2010 City Council meeting 4-0; Perkins abstained.

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