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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

September 14, 2010

A regular meeting of the City Council of the City of San Ramon was held September 14, 2010 at 7:11 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT:  Councilmembers Hudson, Livingstone, Perkins, Rowley, and Mayor Wilson.
STAFF PRESENT:  City Manager Herb Moniz, City Attorney Sheryl Schaffner, Police Chief Scott Holder, Communication and Public Affairs Director Cheryl Mitchell Wade, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Sandee Wiedemann led those present in the pledge of allegiance.

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ANNOUNCEMENTS

The City Clerk noted that there was a staff request to add an emergency item to the agenda for authorization to file an application for Federal Surface Transportation Program and Congestion Mitigation and Air Quality Improvement Funding for Alcosta Boulevard Pavement Rehabilitation – Fircrest Lane to San Ramon Valley Boulevard Project; Committing the Necessary Local Match for the Project; and Stating the Assurance to Complete the Project.  Cm. Hudson’s motion that the item came to the attention of the Council after publication of the Agenda and that the item needs immediate attention was seconded by Cm. Livingstone and passed 5-0.  The City Clerk suggested that the item be added to the Consent Calendar as item 8.4.

The City Clerk noted that the September 21, 2010 Planning Commission meeting has been cancelled.

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SPECIAL PRESENTATIONS

(4.1) Recognizing City Read 2010 "Two Cities, One Tale" – September 13, 2010 - October 18, 2010.  Presented by Mayor Wilson to Town of Danville Mayor Mike Doyle, Danville Community Library Manager Seng Lovan, San Ramon Community Library Manager Kathy Middleton, and San Ramon Library Youth Services Librarian Amy Mockoski.

Danville Community Library Manager Seng Lovan noted that "Two Cities, One Tale" provides a reading program that extends beyond the library and is unique as a community building event.  San Ramon Library Youth Services Librarian Amy Mockoski thanked the Library Foundations for providing funding to purchase the books.  This year is the seventh anniversary and features the book Highest Duty: My Search for What Really Matters by author Captain Chesley Sullenberger.  Ms. Mockoski invited residents to attend the author’s presentation on October 20, 2010 at the Dougherty Valley Performing Arts Center.  The presentation is free but reservations are required.   Free copies of the book will be available in libraries and various locations in San Ramon and Danville.  Mayor Wilson and Danville Vice Mayor Karen Stepper jointly read the proclamation and presented it to Ms. Mockoski and Ms. Lovan.  Copies of the book were distributed to the Council.  Mayor Wilson remarked that this is a unique event.

(4.2) Proclamation Designating September 20-26, 2010 as Falls Prevention Awareness Week.  Presented to Rebecca Teames, Community Relations Coordinator with Visiting Angels, and Elaine Balke, Fall Prevention Program Assistant, by Mayor Wilson.

The City Clerk noted that Ms. Teames and Ms. Balke were unable to attend the meeting.  The proclamation will be mailed to them.  Mayor Wilson read the proclamation.

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CITY COUNCIL APPOINTMENTS

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PUBLIC COMMENT

The City Clerk noted that there were six requests for public comment.

Steven Liao, representing San Ramon Presbyterian Church, invited residents to participate in the eighth annual Building Bridges event scheduled for October 23, 2010.  The event will serve the elderly, disabled, military families, and veterans in the community who need help with home chores, yard cleanup, and minor repairs.  This year’s sponsors include Chevron, Home Depot, PG&E, and Waste Management.  Mayor Wilson noted that this is a chance for families to help other families in the community.  He encouraged everyone to participate.  Sandee Wiedemann thanked those who have previously participated in the event and encouraged others to participate.

Saundarya Mehra, Teen Council representative, introduced herself to the Council.  She stated that the Teen Council plans to have a representative attend Council meetings and apprise the Council of the Teen Council’s activities as part of their effort to become more involved.  This year’s projects include community outreach, public relations, event planning, job ‘Shadow Day’, and advocacy training.

Sally Scholl, resident, explained why she opposes Measure W.  She is concerned that the move to extend the Urban Growth Boundary (UGB) into the Tassajara Valley is ‘hidden’ in Measure W.  She noted that moving the UGB will negatively impact schools, home values, and traffic congestion.  She added that Measure W will benefit developers and land speculators.  She is concerned about the impact on the region’s water supply.  She wants to keep the current boundary and preserve the Valley’s open space.  Mayor Wilson stated that the remaining 4,000 homes to be built in Dougherty Valley are being developed by the County and were not approved by San Ramon.  He stated that he personally does not support development in Tassajara Valley and is concerned with the impact on water and infrastructure.  He added that Measure W is not an intent to build.  Cm. Hudson said that the City Council did not plan the General Plan.  The City Council’s only action was to make a determination regarding CEQA as required by law.  He noted that the only mention of the Valley in the General Plan is that “most of Tassajara Valley and Bollinger Canyon are steeply sloped”.  Cm. Perkins said that he is personally committed to preserving open space and agriculture.  He does not trust the County to serve the best interests of San Ramon’s citizens.  The City will only have a say in what happens in the Valley if the City has local control and is able to preserve it for open space and agriculture.

Roz Rogoff, resident, encouraged people to attend the Bay-Friendly Landscape Conference in San Francisco on September 17, 2010.  She encouraged the City to send a representative.  She stated that she is the only San Ramon candidate running for a seat on the Dublin San Ramon Services District (DSRSD) Board.  She noted that Dougherty Valley needs to be represented on DSRSD.  She attended the DSRSD Finance meeting and reported that DSRSD is setting aside funds for life line rates for seniors and low income residents for water service but not for sewer service.

Carol Lopez, representative of Grace United Methodist Church, informed the Council that two Vote No on Measure W signs were nailed to the Church’s permanent sign and covered the name of the Church.  The Church is private property and this activity is trespassing.  Mayor Wilson asked San Ramon residents to be more respectful of their fellow residents.

Donna Kerger, resident and San Ramon Historic Foundation member, thanked the City Parks Department staff for their excellent assistance at the recent Victorian Tea.  Ms. Kerger also thanked the business community for their support of the event. 

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APPROVAL OF MINUTES

(#7.1) Minutes of the June 24, 2010 adjourned regular meeting.
Vice Mayor Rowley’s motion to approve the June 24, 2010 adjourned regular City Council meeting minutes was seconded by Cm. Perkins and passed 3-0.  Cm. Hudson and Cm. Livingstone abstained.

(#7.2) Minutes of the August 24, 2010 regular meeting.
Vice Mayor Rowley’s motion to approve the August 10, 2010 City Council meeting minutes was seconded by Cm. Hudson and passed 4-0.  Cm. Perkins abstained.

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CONSENT CALENDAR

(#8.1) Minute Order No. 2010-25 – Authorizing Cm. Hudson to Attend the American Public Transportation Association Annual Meeting in San Antonio, TX on October 3-6, 2010.

(#8.2) Minute Order No. 2010-26 – Authorizing the Mayor to Execute Amendment No. 2 to the Agreement for Legal Services with Best Best & Krieger LLP to Include an Additional $55,000 for a Total Not to Exceed Contract Amount of $430,000.

(#8.3) Resolution No. 2010-106 – Approving the Appropriation of Funds to the Landscaping & Lighting District No. 1984-1 Zones for Fiscal Year 2010/11 Due to Landscape and Fountain Maintenance Costs.

(#8.4) Resolution No. 2010-109 – Authorizing the Filing of an Application for Federal Surface Transportation Program and Congestion Mitigation and Air Quality Improvement  Funding for Alcosta Boulevard Pavement Rehabilitation – Fircrest Lane to San Ramon Valley Boulevard Project; Committing the Necessary Local Match for the Project; and Stating the Assurance to Complete the Project.

Cm. Hudson’s motion to approve items 8.1 through 8.4 was seconded by Cm. Livingstone and passed 5-0.  Cm. Hudson stated that, as Chair of the Central Contra Costa Transit Authority, he will attend the American Public Transportation Association Annual Meeting in San Antonio, TX.  He clarified that no City funds will be expended for this trip.

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Resolution No. 2010-107 – Approving a Project Operating Agreement with the East Bay Regional Communications System Authority and Authorizing Execution of the Agreement by the Mayor.

Communication and Public Affairs Director Cheryl Mitchell Wade provided the staff report.  San Ramon is member of the East Bay Regional Communications System Authority (EBRCSA) which currently includes 36 member agencies consisting of Alameda and Contra Costa counties, 29 cities, 4 special districts, and the University of California.  The Finance Committee reviewed the EBRCSA program at its September 8, 2010 meeting and supports the City’s participation.  A total of 232 radios will be purchased and distributed among staff and City vehicles. 

Cm. Perkins stated his support for the project and requested a list itemizing the radio distribution.  Cm. Livingstone requested clarification of the funding sources.  Ms. Wade stated that there were sufficient funds in the Capital Improvement Program (CIP) and City budget.  City Manager Moniz stated that $700,000 will be provided from last year’s CIP funds.  Mayor Wilson noted that the Oakland is not yet participating in the program.  Cm Perkins noted that the East Bay Regional Parks District is a program participant.

Cm. Perkins’ motion to adopt Resolution No. 2010-107 was seconded by Vice Mayor Rowley and passed 5-0. 

(#10.2) Resolution No. 2010-108 – Authorizing the Mayor to Execute an Agreement with Consolidated Construction Management for Design-Build Services for Renovation of the Police Headquarters Facility at 2401 Crow Canyon Road.

Communication and Public Affairs Director Cheryl Mitchell Wade provided the staff report.  A design-build Request for Proposal (RFP) was issued in June 2010 for interior tenant improvements.  In July 2010, an RFP was issued for exterior landscaping services.  Ten responses were received for the interior work and five responses were received for the exterior work.  A review and assessment of the proposals was conducted by a committee consisting of the City Manager, Police Chief, and the Directors of Communication/Public Affairs, Engineering, Economic/Community Development, and Public Services.  The total project cost is $975,000 for both the Interior and the Exterior design and construction services.

Cm. Livingstone asked if the residents have been informed of the project’s progress.  He requested that the contractor meet with the neighbors to keep them informed.

Cm. Perkins’ motion to adopt Resolution No. 2010-108 was seconded by Cm. Livingstone and passed 4-0.  Mayor Wilson abstained.

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CITY MANAGER COMMENTS

City Manager Moniz requested the addition of an emergency Closed Session as a result of notification of a pending litigation issue.  Cm. Perkins’ motion that the Council add a Closed Session to discuss the threatened litigation as an emergency item was seconded by Vice Mayor Rowley and passed 5-0.  Mayor Wilson stated that the Closed Session will be added at the end of the official business.

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COUNCILMEMBER REPORTS

Cm. Hudson read an excerpt from the Bay Area Air Quality Management District’s “Clean Air Plan”.  The District is committed to assisting local governments to include smart growth principles and climate protection elements in their General Plans to reduce criteria pollutants and green house gases.  He believes that San Ramon’s Climate Action Plan includes these items.  He provided additional information regarding the 2002 voter approved UGB, Measure J, and the 2006 Measure L (the countywide Urban Limit Line).  He said that San Ramon’s UGB is not the same as the County’s UGB.

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson encouraged residents to participate in the Building Bridges event on October 23, 2010.  He informed residents of the nationwide “Prescription Drug Take-Back Day” on September 25, 2010.  San Ramon’s drop off location will be the San Ramon Regional Medical Center’s South Building.  He commended the Police Department for their role in catching two Oakland home burglars who were in a San Ramon neighborhood.  He congratulated the Police Department’s Softball Team which finished undefeated in the recent Contra Costa County Softball Tournament.  Mayor Wilson stated that the 2010-11 Dougherty Valley Performing Arts Center, Front Row Theater, Community Performances, and Children’s Series are open and he encouraged residents to take advantage of these local programs.  He stated that the City’s Finance Committee will review all fees and determine if any fee reductions can be implemented. 

He welcomed Martin Nunez, San Ramon’s new Postmaster, to the City.

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At 8:34 p.m., the Council convened to Closed Session to discuss a pending litigation issue.

At 8:53 p.m., Mayor Wilson reconvened the meeting.  All Councilmembers were in attendance.  Mayor Wilson reported that the Council took no action.

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At 8:54 p.m., there being no further business, Mayor Wilson adjourned the meeting.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the September 28, 2010 City Council meeting 5-0.

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