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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

May 10, 2011

A regular meeting of the City Council of the City of San Ramon was held May 10, 2011 at 7:09 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT:  Councilmembers Hudson, Livingstone, Perkins, Rowley, and Mayor Wilson.
STAFF PRESENT:  City Manager Greg Rogers, City Attorney Sheryl Schaffner, Police Chief Scott Holder, Transportation Division Manager Lisa Bobadilla, Senior Civil Engineer Moustefa Kendroud, Senior Administrative Analyst Steven Spedowfski, Economic Development Director Marc Fontes, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Parks Commission Chair Carol Lopez led those present in the pledge of allegiance. 

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ANNOUNCEMENTS

The City Clerk noted that there were no changes or additions to the agenda.  The City Clerk noted that there were no changes or additions to the meetings listed on the agenda.

She stated that the Planning Commission meeting will be held on May 17, 2010.

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SPECIAL PRESENTATIONS

(#5.1)  Recognition of Gale Ranch Middle School Winners of the 21st U.S. Department of Energy National Science Bowl.  Presented by Mayor Wilson.

Participants:  Augustine Chemparathy, Rishi Krishnan, Saranesh Prembabu, Ayush Rath, and Ladislav Steffko; Coach:  George Chemparathy; Teacher:  Christine Tyler.

Christine Tyler introduced the competition and stated that she is proud of the determination and success of her students.  Coach George Chemparathy explained that the goal of the program is to encourage students to consider science as a career.   The competition tests students' knowledge in all areas of science.  The Gale Ranch Middle School winners placed First in the Region and First in the Nation.  Mayor Wilson presented each student with a certificate recognizing their accomplishment.  He presented certificates of recognition to Ms. Tyler and Mr. Chemparathy.  This award would not have been possible without the commitment of the teachers, parents, and the community.

(#5.2)  Recognition of the California High School Moot Court Teams for:
First Place - Gunjan Baid and Tiffany Ko; Second Place - Will Carson and Nick Gardner; and Third Place - Karishma Pareek and Marnie Lowe; in the Contra Costa County Competition.

Recognition of the California High School Mock Trial Team for Placing First in Contra Costa County and Sixth in State.  Members:  Gunjan Baid, Will Carson, Ramsey DeLano, Tate DeLano, Julia Du, Nick Fajardo, Nick Gardner, Marc Horschman, Lisa Huang, Maithili Jalihal, Tiffany Ko, Steven Lau, Marnie Lowe, Karishma Pareek, Alex Petterson, Ravid Reif, Shezaf Reif, Eric Stein, and Erica Tsai.

Moot Court and Mock Trial Teacher Coach:  Brian Barr.
Moot Court and Pre-Trial Attorney Coach:  Ellen Rosenbluth.
Mock Trial Attorney Coach:  Catherine Woodward.
Presented by Mayor Wilson.

Moot Court and Pre-Trial Attorney Coach Ellen Rosenbluth provided an overview of the Moot Court competition.  The Moot Court team has two students per team.  This year’s teams placed first, second, and third in the County.  There is no state or national competition.  Mock Trial Teacher Coach Brian Barr described the Mock Trial competition.  The Mock Trial Team consisted of 19 students.  They placed first in County and sixth in State.  Mayor Wilson presented each student with a certificate recognizing their award.  Comments from the participants noted that the competition taught them the importance of teamwork, public speaking skills, dedication, and friendship.  They recognized the contribution of their teachers and coaches.  Mayor Wilson presented Mr. Barr and Ms. Rosenbluth with certificates of recognition.  Mayor Wilson noted that the cooperative effort of students, parents, and the schools make San Ramon a great city.

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At 7:35 p.m., Mayor Wilson requested a break.  At 7:40 p.m., Mayor Wilson reconvened the meeting.  All Councilmembers were in attendance.

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(#5.3) Introduction of New Contra Costa County Librarian Barbara Flynn by Mayor Wilson.

Barbara Flynn introduced herself and stated that she was delighted to be chosen as the new Contra Costa County Librarian.  She plans to work to take the library system to new heights and suggested that residents contact her at bflynn@ccclib.org if they have any questions.

(#5.4) Proclamation Declaring May 15-21, 2011 Hepatitis B Awareness Week.  Presented to Vivian Ko by Mayor Wilson.
Mayor Wilson presented the proclamation to Vivian Ko.  Ms. Ko stated her appreciation of the opportunity to raise awareness of Hepatitis B to the San Ramon community.   

(#5.5) Presentation by Harv Singh, Market Director, Announcing the Opening of the 2011 San Ramon Farmers Market at Bishop Ranch.
Harv Singh announced the successful opening of the 2011 San Ramon Farmers Market on May 7, 2011.  The Saturday Market will operate year round at Bishop Ranch 2 from 9:00 a.m. to 1:00 p.m.  The Thursday Market will open at Bishop Ranch 3 on June 2, 2011 from 11:00 a.m. to 3:00 p.m.  There is ample parking.  He noted that pets are not allowed.  He thanked the City for its continued support.  He appreciates the opportunity to partner with Bishop Ranch to provide the Market in San Ramon.

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CITY COUNCIL APPOINTMENTS

(#6.1) Transportation Advisory Committee Appointments.
Mayor Wilson announced that Jim McVay, Peter Rathman, and Gregory Schniegenberg were appointed to the Transportation Advisory Committee for terms expiring January 31, 2013.  Mayor Wilson thanked the candidates for applying.

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APPROVAL OF MINUTES

(#7.1) Minutes of the April 26, 2011 regular meeting.
Cm. Rowley’s motion to adopt the April 26, 2011 regular City Council minutes was seconded by Cm. Hudson and passed 5-0.

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CONSENT CALENDAR

Vice Mayor Perkins requested that item 8.3 be pulled for a staff report.  Cm. Livingstone requested that item 8.4 be pulled for a staff report.

(#8.1) Minute Order No. 2011-11 – Authorizing the Mayor to Attend the United States Conference of Mayors in Baltimore, MD on June 17-21, 2011.

(#8.2) Resolution No. 2011-049 – Authorizing the Mayor to Execute an Agreement with Drill Tech Drilling & Shoring, Inc. for the Construction of the Bollinger Creek Culvert Repair and Relining Project (CIP 5520) in an Amount Not to Exceed $2,115,266.

Vice Mayor Perkins’ motion to adopt items 8.1 and 8.2 was seconded by Cm. Livingstone and passed 5-0.

(#8.3) Resolution No. 2011-050 – Amending the Tri-Valley Transportation Development Fee Schedule and Approving the 2011 Strategic Expenditure Plan Update Pursuant to the Requirements of the Joint Exercise of Powers Agreement.

Transportation Division Manager Lisa Bobadilla provided the report including the status of the priority projects.  The Tri-Valley Transportation Council recommended reviewing a modification of the voting structure to support a vote of 6-1 for amendments to the Fee Schedule and Strategic Expenditure Plan.  Vice Mayor Perkins noted that the current Fee Schedule collects 20% of the maximum rate and that the change to 25% is a modest increase.  The Fee Schedule rate will be 35% in 2013.  He recommended that the Council support the 6-1 voting requirement which would enable items to go forward with one dissenting vote.  Cm. Hudson also supports the 6-1 voting recommendation. 

Vice Mayor Perkins’ motion to adopt Resolution No. 2011-050 was seconded by Cm. Rowley and passed 4-1 with Mayor Wilson dissenting.  Cm. Hudson’s motion to support the 6-1 voting requirement was seconded by Vice Mayor Perkins and passed 5-0.

(#8.4) Resolution No. 2011-051 – Authorizing a Budget Increase in the Amount of $395,000 for the Annual Pavement Management Project (CIP 5470) through an Appropriation of Gas Tax/Measure J Funds; and Authorizing the Mayor to Execute an Agreement with G. Bortolotto & Company, Inc. for the Construction of the Annual Pavement Management Project (CIP 5470) and Parking Lot Pavement Maintenance Project (CIP 5438) in an Amount Not to Exceed $2,162,993.

Senior Civil Engineer Moustefa Kendroud presented the report.  He described what is included in the Annual Pavement Management Project (CIP 5470) and Parking Lot Pavement Maintenance Project (CIP 5438).  The project included two bid alternates for preventive maintenance work.  He reviewed the bidding process.  Six bids were received.  The total base bid received was lower than the Engineer’s Estimate but not low enough to include the cost of the two bid alternates.  There were no questions from the Council. 

Vice Mayor Perkins’ motion to adopt Resolution No. 2011-051 was seconded by Cm. Hudson and passed 5-0. 

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) City of San Ramon Stormwater Program – Status of the Municipal Regional Permit and the Contra Costa Clean Water Program Funding Initiative.
Steven Spedowfski, Senior Administrative Analyst, provided an overview of the Stormwater program, regulatory history, Municipal Regional Permit, and funding.    Local municipalities are required by law to eliminate or reduce polluted stormwater and urban runoff.  The San Francisco Bay Regional Water Quality Control Board (RWQCB) requires that Contra Costa County and the cities within the County submit a joint application for a stormwater permit on an annual basis through a Municipal Regional Stormwater NPDES Permit (MRP).  Permit requirements are typically updated every five years.  San Ramon’s Stormwater Program has four primary areas of responsibility and includes: stormwater conveyance system maintenance, inspection and enforcement, public education and commercial outreach, and MRP compliance.  The new Permit contains 15 sections with 148 provisions and 391 deliverables over the five year term.

Mr. Spedowfski outlined some of the significant changes to the MRP.  These include: an increase in regional water quality monitoring; increased administrative reporting; installation of trash control devices (5 mm mesh) to treat 86 acres in the City with a goal of 100% coverage by 2023; on-site stormwater runoff treatment specified by project; and the removal of street sweeping requirements. 

The Stormwater Program is funded through assessments based on an Equivalent Runoff Unit (ERU).  Mr. Spedowfski stated that the maximum ERU rate of $35 per household was reached in Fiscal Year 2003/04.  Based on a funding needs study, a rate of $22 is estimated to be the average level of funding needed by County municipalities to cover the gap in funding shortfalls created by the new requirements of the MRP.  Any assessment proposed will be a new fee and is not an increase of the current fee but a separate fee.  

Vice Mayor Perkins recommended that the Council accept the report.  The Council members concurred.

(#10.2) Informational Update on San Ramon Affordable Housing Projects and Programs.

Economic Development Director Marc Fontes presented the report on affordable housing projects and programs in San Ramon.  All 18 multi-family projects in San Ramon are participating in the Crime Free Multi Housing Program.  Five properties are fully certified in the program.  The remaining 13 are at various stages of implementation.  To date, calls for service, reports, and arrests are down 30 to 50%. 

Mr. Fontes reported that the Housing Rehabilitation Program provided twenty grants totaling $100,000 Fiscal Year 2010-11.  San Ramon, Danville, Dublin, Livermore, and Pleasanton participate in the Tri-Valley Housing Opportunity Center.  The Center provides services to San Ramon residents including homebuyer education, credit counseling, foreclosure and mortgage loan modification counseling, and is developing veterans housing counseling services.  The other Tri-Valley cities and San Ramon’s Redevelopment Agency provide $25,000 in financial assistance for the Center.  Staff is developing an Affordable Housing Preference Ordinance which will give preference to certain Tri-Valley workforce employment groups, such as teachers and emergency responders, in the rental or sale of affordable housing units in San Ramon including Dougherty Valley.

Mr. Fontes provided an update on the affordable housing projects in Dougherty Valley which include the Highland Point Apartments and the Valencia Apartments.  He stated that Shapell Industries will formally propose changing the approximate 450 units of affordable housing remaining to be developed in Dougherty Valley to senior occupancy rather than family.  Senior Housing was not an original component of the Dougherty Valley affordable housing program.  However, there is a need for senior housing in the area and changing to senior housing will reduce traffic impacts and school enrollment.  Cm. Hudson expressed concern that the City will be required to build additional affordable housing if Shappell is successful in designating this housing for seniors.  He stated that the overriding focus of affordable housing is workforce housing.  Mayor Wilson expressed a concern that there will be ample retail in that area.  Mr. Fontes also provided an update on the Affordable Housing Projects including: Valley Vista Senior Housing; 9000 Alcosta Boulevard; the Alcosta Medical Arts Site; the Crow Canyon Catalyst Site, and the St. James Mixed Use Project. 

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CITY MANAGER COMMENTS

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PUBLIC COMMENT

Vishal Karir, resident, is the team manager for “Team Pork”.  Destination Imagination is a nonprofit community-based, school-friendly program that builds participants’ creativity, problem solving, and teamwork.  A team of four seventh graders participating in Destination Imagination decided to bring community awareness to the problem of road kill in San Ramon.  They circulated a petition and raised money through a cookie sale.  They requested that the Council use their proceeds for road signs to alert drivers and slow down so that animals would be protected.  Mayor Wilson suggested that the students work with Transportation Division Manager Lisa Bobadilla.  The students plan to enter the national competition in Tennessee and gave the Council a preview of their musical presentation.  Mayor Wilson wished them well.

Mark Cordone, resident, expressed his concern regarding the advertising method used by some gardening services which creates litter and a potential problem for storm drains.  He regards the plastic bags which contain an advertisement and pebbles for weight as litter and asked the Council to stop this activity.  He noted that this is an ineffective marketing tool.  Mayor Wilson stated that he will ask the City Attorney to research this issue.  Mr. Cordone congratulated the City for its Citizen Response Management system and stated that he is very pleased with the staff’s quick response. 

Roz Rogoff, resident, stated that the 2008 Mudd’s property inspection report which she received listed most items at the site as ‘serviceable’.  She noted that no information was provided on structural damage.  She requested the pest control contractor’s inspection report and the justification for tearing down the building. 

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COUNCILMEMBER REPORTS

Cm. Hudson reported on the meetings which he attended which included the Bay Area Air Quality Management District (BAAQMD) on May 5, 2011.  He informed the Council that the Supreme Court determined in 2007 that green house gases meet the Clean Air Act’s definition of air pollutants.  In the fall, the BAAQMD will provide an opportunity for residents to trade in gas powered lawn mowers for a credit to be used to purchase an electric battery mower on a first come, first served basis.  He suggested that the City emphasize that dogs are not permitted at the Art and Wind Festival. 

Cm. Rowley stated that she attended the opening of the Farmers Market and that it is well organized with lots of good food.  She invited residents to support our local drama company and attend the production of “In the Woods” at the Front Row Theatre.

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson announced that the City of Livermore sent a letter of support to the Citizens Redistricting Commission for the unification of the Tri-Valley region during the 2011 redistricting process for Congress, the State Senate, and the State Assembly.  He added that San Ramon will probably not be affected by the current County redistricting effort.  He supports the goal of keeping cities intact so that they are represented by one Supervisor.  Mayor Wilson reported that Contra Costa County released a Notice of Preparation and Scoping Meeting for the Draft Environmental Impact Report (DEIR) for the New Farm Project in Tassajara Valley.  Interested residents should contact the County or County supervisors.  He noted that the Contra Costa Mayors Conference discussed “Shaping Our Future” at their May meeting and he does not support this proposal.

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CLOSED SESSION

(#14.1) Pursuant to Government Code § 54957 for City Council to meet with its Labor Negotiators: Eva Phelps, Toni Renault, and Greg Rogers concerning Negotiations with SEIU Local 1021.

(#14.2) Pursuant to Government Code § 54956.9(b) Conference with Legal Counsel – Anticipated Litigation: One case.

At 9:15 p.m., the Council met in Closed Session to address the Closed Session items.

At 10:24 p.m., Mayor Wilson reconvened the meeting.  All Councilmembers were in attendance.  Mayor Wilson reported that the Council did not take action on Items 14.1 and 14.2.

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At 10:26 p.m., there being no further business, Mayor Wilson adjourned the meeting.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved as presented at the May 24, 2011 City Council meeting 5-0.

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