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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

May 24, 2011

A regular meeting of the City Council of the City of San Ramon was held May 24, 2011 at 7:06 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT:  Councilmembers Hudson, Livingstone, Perkins, Rowley, and Mayor Wilson.
STAFF PRESENT:  City Manager Greg Rogers, City Attorney Sheryl Schaffner, Police Chief Scott Holder, Loss Control/Risk Manager Cheryl Mitchell Wade, Program Manager Kim Giuliano, Interim Administrative Services Director Eva Phelps, Engineering Services Director Maria Fierner, Employee Services Division Manager Toni Renault, Transportation Specialist PJ Dhoot, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

July Lloyd, Co-Chairperson Exchange Club of San Ramon Valley’s Scholarship Program, led those present in the pledge of allegiance. 

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ANNOUNCEMENTS

The City Clerk noted that there were no changes or additions to the agenda.  The City Clerk noted that there were no changes or additions to the meetings listed on the agenda.

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SPECIAL PRESENTATIONS

(#5.1)  Announcement of the Winners of the Exchange Club of San Ramon Valley’s Scholarship Awards.  Sponsored by AT&T and PG&E.  Presentation by Karen Stepper, President of the Exchange Club and Mayor of Danville, and Mayor Wilson.  Introduction of Scholarship Co-Chairpersons Judy Lloyd and Donna Kerger.
Ms. Stepper introduced Scholarship Committee members Judy Lloyd, Donna Kerger, and Denise Fowler.  Ms. Lloyd stated that the Exchange Club’s guest speaker series has been well received.  Ms. Stepper thanked the Council and major sponsors AT&T and PG&E for their support.  Ms. Stepper indicated this is the seventh year in which the college scholarships have been awarded.  The scholarship contest winners are:  Spenser Carter for Third Place ($500); Miranda Halverson for Second Place ($1,000); and Beyonce De for First Place ($1,500).  Mayor Wilson thanked the Exchange Club for providing this opportunity for students.

(#5.2)  Recognition of Denise Hibbard, Dougherty Valley High School Principal. Presentation by Mayor Wilson.
Mayor Wilson presented Denise Hibbard with a certificate of recognition and thanked her for her service as principal at Dougherty Valley High School.  Ms. Hibbard stated that it was a great opportunity to work in the San Ramon community.

(#5.3)  Proclamation Declaring June 1-7, 2011 As National Cardiopulmonary Resuscitation and Automated External Defibrillator Awareness Week and Commitment to a HeartSafe Community.  Presented by Mayor Wilson to Captain Andy Swartzell, Co-Chair of the HeartSafe Community.
Mayor Wilson presented the proclamation to Captain Andy Swartzell.  Captain Swartzell thanked the Council for the proclamation.  He noted that Automated External Defibrillators (ARD) are located in San Ramon schools, Police Departments, and City facilities.  He stated that San Ramon was recognized as a Heart Safe Community by the American Heart Association (AHA) in January 2011.  The AHA’s goal is to increase the survival rate for cardiac arrest victims to 50% by 2020.  He noted that the heart attack survival rate in San Ramon was 50% in 2010. He encouraged residents to get CPR and AED training.  

(#5.4)  Proclamation Declaring June 2011 as National Safety Month.  Presented to Cheryl Mitchell Wade, Loss Control/Risk Manager, by Mayor Wilson.
Cheryl Mitchell Wade accepted the proclamation from Mayor Wilson on behalf of the City’s Employee Safety Committee.  Ms. Wade added that safety is one of the City Council’s goals.  She thanked the Council for the proclamation. 

(#5.5)  Announcement of Art and Wind Festival by Kim Giuliano, Program Manager.
Ms. Giuliano described the program and activities which will be available at the Festival.  She thanked the event sponsors which include: Chevron, San Ramon Marriott, Comcast, San Ramon Regional Medical Center, San Ramon Times, KKIQ, The Tutor Doctor, General Dentistry for Children, and the Dougherty Valley San Ramon Rotary Club.  Economic Development employee Juanita Davalos provided information on the “Shop San Ramon” marketing program which will be launched at the Festival.  She encouraged residents to shop in San Ramon, support local businesses, and keep sales tax dollars in San Ramon.

(#5.6)  Update on Voter Approved Park Bond Measure (Measure WW) Funding presented by Beverly Lane, President of the East Bay Regional Park District Board of Directors.
Beverly Lane provided an update on the use of Measure WW funding.  The District now includes 65 parks.  She reported that the Iron Horse Trail is expanding into Pleasanton.  Local grants have been used for projects at Forest Home Farms, Red Willow Park, Central Park, park restrooms, and renovations at San Ramon’s Olympic Pool.  She emphasized the importance of parks to provide an inexpensive way for people to exercise and be healthy.  Cm. Hudson recognized Ms. Lane for being one of the first people to support the Iron Horse Trail and her leadership in securing park lands in the valley.  Mayor Wilson thanked Ms. Lane and noted that San Ramon appreciates its parks and open space.

(#5.7)  State Legislative Update by Senator Mark DeSaulnier.
Senator Mark DeSaulnier provided an update on the legislative package and budget.  He discussed options and the state budget challenges.  Cm. Hudson asked if there was a way through SB 375 to do an Environmental Impact Report (EIR) for a Priority Development Area which would include an exemption from the need to do a second EIR.  Sen. DeSaulnier stated that there is an opportunity to amend CEQA to make it work better.  Vice Mayor Perkins asked if the high speed rail select committee has a viable business plan which will not require a major taxpayer bailout.  Sen. DeSaulnier replied that he requested a business plan by October 15, 2011 which will then be reviewed by the Legislative Analyst’s Office.  Without this plan, he will not support the project.  He added that this project needs to be viewed as a 20 year project and viewed in the long term.  Cm. Rowley asked about an intern program.  Sen. DeSaulnier stated that an intern program is available.  The Council thanked Sen. DeSaulnier for attending the meeting and providing an update.

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CITY COUNCIL APPOINTMENTS

(#6.1)  Student Commissioner Appointment to the Parks and Community Services Commission.
Mayor Wilson announced that Saundarya Mehra was appointed as the 2011-2012 Student Commissioner to the Parks and Community Services Commission.  Mayor Wilson stated that there were ten outstanding applicants and he thanked them for applying.

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At 8:07 p.m., Mayor Wilson requested a break.  At 8:16 p.m., Mayor Wilson reconvened the meeting.  All Councilmembers were in attendance.

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APPROVAL OF MINUTES

(#7.1)  Minutes of the May 10, 2011 special meeting.
Vice Mayor Perkins’ motion to adopt the May 10, 2011 special City Council minutes was seconded by Cm. Rowley and passed 5-0.

(#7.2)  Minutes of the May 10, 2011 regular meeting.
Vice Mayor Perkins’ motion to adopt the May 10, 2011 regular City Council minutes was seconded by Cm. Rowley and passed 5-0.

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CONSENT CALENDAR

Sandy Barclay, resident, requested that item 8.2 be pulled.  Mayor Wilson requested that item 8.8 be pulled for a staff report.

(#8.1) Register of Demands as presented by the City Treasurer (Period ending April 30, 2011).

(#8.3) Resolution No. 2011-053 – Accepting Certain Landscape Dedications, Easements, and Improvements in DA 0014 (a Portion of the West Branch of Alamo Creek) for Maintenance (Shapell Industries).

(#8.4) Resolution No. 2011-054 – Authorizing the Mayor to Execute an Agreement with Venuetech Management Group, Inc. for Management and Operation Services at the Dougherty Valley Performing Arts Center and Front Row Theatre in an Annual Amount Not to Exceed $499,091 and a Cumulative Amount Not to Exceed $1,996,364.

(#8.5) Resolution No. 2011-055 – Authorizing the Mayor to Execute an Agreement with Universal Building Services for Janitorial Services in the Amount of $450,000 for the Initial Three-Year Term.

(#8.6) Resolution No. 2011-056 – Authorizing the Mayor to Execute an Agreement with ABM for Janitorial Services in the Amount of $450,000 for the Initial Three-Year Term.

(#8.7) Resolution No. 2011-057 – Approving the Landscaping & Lighting District No. 1984-1 Engineer's Report for Fiscal Year 2011/12, Adopting a Resolution of Intention to Levy and Collect Assessments for Fiscal Year 2011/12, and Setting a Public Hearing for June 28, 2011.

 (#8.9) Resolution No. 2011-059 – Authorizing the Mayor to Execute Amendment #3 for an Additional $10,000 with Francisco & Associates, Inc.  for Planning and Financial Services Relating to Dougherty Valley in an Amount Not to Exceed $45,000.

Cm. Livingstone’s motion to adopt items 8.1, 8.3 to 8.7, and 8.9 was seconded by Cm. Hudson and passed 5-0.

(#8.2) Resolution No. 2011-052 – Adopting the Fiscal Year 2011-2012 Operating and Capital Budget, Establishing an Appropriation Limit, Authorizing Carryover Project Appropriations and Modification to Salary Range for Police Captain and Police Lieutenant Classifications.

Interim Administrative Services Director Eva Phelps provided the staff report.  She stated that the proposed resolution will establish expenditure authority for all City activities at $81,912,222 for Fiscal Year 2011-2012.  Staff is proposing a balanced budget.

Mayor Wilson opened the public comment.

Sandy Barclay, resident, requested clarification on the landscaping at Broadmoor and Davona.   Engineering Services Director Maria Fierner responded that the Fiscal Year 2011-12 Capital Budget includes 49 projects.  Thirteen new projects are scheduled

including the PG&E Landscape Corridor Improvement project.  Work is expected to start after July 1, 2011.  Vice Mayor Perkins asked if the $100,000 allocated for this project includes the construction and design.  Ms. Fierner stated that it does.  There were no other questions from the Council.

Mayor Wilson closed the public comment.  Mayor Wilson thanked staff and residents for a balanced budget and for their confidence.

Vice Mayor Perkins’ motion to adopt item 8.2 was seconded by Cm. Rowley and passed 5-0.

(#8.8) Resolution No. 2011-058 – Approving the Health Care Retirement Bridging Plan.

Employee Services Division Manager Toni Renault provided the report.  Ms. Renault noted that the Finance Committee approved the Plan and directed staff to include special provisions for eligible employees without a spouse to cover premiums for a dependent child through age 20.  Mayor Wilson recommended that the Plan be extended to cover eligible children while they are in college so staff is not deterred from taking advantage of the Plan.  Cm. Rowley supported this change and suggested that coverage be provided for children until the age of 24 or while they are still in college.  Ms. Renault stated that college attendance is not a requisite under Health Care Reform.  Vice Mayor Perkins clarified that the Resolution be modified to include children who qualify as dependents.  The Resolution wording was changed to state that “BE IT FUTHER RESOLVED, the eligible employee without a spouse, but with a dependent child under 19 years of age, qualify for a credit to cover dependent premiums until the dependent can no longer be claimed as a dependent for Federal income tax purposes.” 

Vice Mayor Perkins’ motion to adopt item 8.8 was seconded by Cm. Rowley and passed 5-0.

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1)  Radar Speed Display Sign Program Update.

Transportation Specialist PJ Dhoot provided the report.   Vice Mayor Perkins questioned the future plans for the program.   Ms. Dhoot responded that staff will evaluate the effectiveness of the signs in decreasing traffic speed.   Engineering Services Director Maria Fierner stated that funding is provided through the Transportation Improvement Funds and that funds are available in the CIP for future sites.  Ms. Dhoot noted that there is a priority list of requests for these signs.  Cm. Livingstone asked if it would make sense to relocate the North Monarch sign as the speed has remained the same or increased slightly at this site.  Ms. Dhoot stated that the Transportation Advisory Committee recommended that the signs be in place for 4-6 months.  She added that the cost of moving the sign is $1,100.  Cm. Hudson asked how the signs log speed data.  Ms. Dhoot responded that the signs are equipped with memory cards which can log data for 150,000 vehicles.  The signs can be programmed for a specific distance or for hours of operation.  The Council accepted the report.

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CITY MANAGER COMMENTS

City Manager Greg Rogers thanked the Council and City staff for the 2011-12 City Budget which is balanced and was prepared on time.

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PUBLIC COMMENT

Sandy Barclay, resident, questioned the placement of the Public Comment item on the Council agenda.  She suggested that it be placed earlier on the agenda.  She agrees that comments should not exceed five minutes.  She asked if a “duck crossing” sign could be placed at the golf course to alert drivers of their presence.

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COUNCILMEMBER REPORTS

Vice Mayor Perkins announced that he had the pleasure of presenting Jordan Latendresse, a San Ramon Valley High School student, to the U.S. Naval Academy.  He added that Kelly Fielder and Brian He, students at California High School, will also be appointed to the U.S. Naval Academy.

Cm. Hudson announced that the Door to Door Pick-Up Program for household hazardous waste is now available to San Ramon residents.  He reminded residents that former Mayor and City Attorney Byron Athan initiated the need for an AED program.  He requested that residents avoid feeding the ducks to eliminate a potential traffic problem.

Cm. Rowley encouraged residents to attend the San Ramon Community Theatre’s production of “Into the Woods” at the Front Row Theater.  She stated that she was very impressed with the amount of community service hours earned by the S (Service) Club, a campus club sponsored by the Soroptomist. 

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson invited residents to attend the Annual Art and Wind Festival on May 29-30, 2011 at Central Park.  He encouraged residents to patronize the Farmers Market and reminded them that dogs are not allowed.  The Parks and Community Services will sponsor a presentation on “Sports Field Sustainability and Maintenance Plan” at 4:00 p.m. on June 7, 2011 at the Front Row Theater.  He encouraged residents to take advantage of the Door to Door Pick-Up Program for household hazardous waste which is available to them at no additional charge.  He announced that the Tri-Valley Community Television Summer Camp is available for interested middle or high school students.  This unique TV Camp includes an introduction to studio production, field production, writing, producing and digital video editing.  Sessions are available in June and August.

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CLOSED SESSION

(#14.1)  Pursuant to Government Code § 54957 for City Council to meet with its Labor Negotiators: Eva Phelps, Toni Renault, and Greg Rogers concerning Negotiations with SEIU Local 1021.

(#14.2)  Pursuant to Government Code § 54956.9(b) Conference with Legal Counsel – Anticipated Litigation:  One Case.

(#14.3)  Pursuant to Government Code § 54956.8 – For City Council to meet with its Real Property Negotiators Karen NcNamara and Greg Rogers Regarding
APN: 222-270-011.

At 9:05 p.m., the Council met in Closed Session to address the three Closed Session items.

At 9:53 p.m., Mayor Wilson reconvened the meeting.  All Councilmembers were in attendance.  Mayor Wilson reported that the Council did not take action on Items 14.1, 14.2, or 14.3.

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At 9:56 p.m., there being no further business, Mayor Wilson adjourned the meeting.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved as presented at the June 28, 2011 City Council meeting 4-0; Rowley absent.

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