Home City Council Departments Services Calendar Contact Us Search
cherry blossoms in Central Park
San Ramon LogoCity Council Minutes title line

MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

June 14, 2011

A regular meeting of the City Council of the City of San Ramon was held June 14, 2011 at 6:35 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT:  Councilmembers Livingstone, Rowley, and Mayor Wilson.
ABSENT:  Vice Mayor Perkins and Councilmember Hudson.
STAFF PRESENT:  City Manager Greg Rogers, City Attorney Sheryl Schaffner, Police Lieutenant Liz Gresham, Interim Parks and Community Services Director Karen McNamara, Central Services Division Manager Pat Perry, Employee Services Division Manager Toni Renault, Assistant Planner Ryan Driscoll, and Deputy City Clerk Renee Beck.

* * * *

CLOSED SESSION

At 6:37 p.m., the Council convened to Closed Session pursuant to Government Code § 54957 for the City Council to meet with its Labor Negotiators: Eva Phelps, Toni Renault, and Greg Rogers concerning Negotiations with SEIU Local 1021.  At 7:16 p.m. Mayor Wilson reconvened the meeting.  Mayor Wilson and Councilmembers Livingstone and Rowley were present.  Mayor Wilson reported that no action was taken.

* * * *

PLEDGE OF ALLEGIANCE

Junior Girl Scout Troop 30608 led those present in the pledge of allegiance.  Girl Scouts in attendance were:  Nikita Aggarwal, Marie Bast, Gabby Berdan, Madison Cavallo, Nicole Cavote, and Alyssa MacKesey.  Mayor Wilson congratulated Troop 30608 on receiving the Bronze Award for creating and painting murals for the ball backboards at Coyote Creek Elementary School.

* * * *

ANNOUNCEMENTS

The Deputy City Clerk noted that there were no additions to the agenda.  There was one change noted that Item 5.2 should read 6th Annual Street Smarts.  The City Clerk noted that there were no changes or additions to the meetings listed on the agenda.

* * * *

SPECIAL PRESENTATIONS

(#5.1) Recognition of AT&T as presenting sponsor of the 6th Annual Street Smarts "Be Reel!" Video Contest. Introduction by Nat Rojanasathira. Presentation by Mayor Wilson.

Nat Rojanasathira indicated that the theme of the fall video contest was walking or biking to school and the spring theme was helmet use.  He stated that 200 students participated.  The top 11 teams were chosen as finalists.  On May 13, 2011, the videos were premiered at the Danville Village Theatre.  More students participated this year than in any previous year.  Mr. Rojanasathira introduced Ken Mintz who represented AT&T, sponsor of the 6th Annual Street Smarts “Be Reel” Video Contest.  Mayor Wilson presented Mr. Mintz with a certificate of appreciation.  Mr. Mintz thanked the Council for recognizing AT&T’s sponsorship and reminded citizens not to text while driving or drive distractedly.

(#5.2)  Recognition of 6th Annual Street Smarts “Be Reel!” Video Contest Winners: Katie Chan, Selena Joe, Allyson Koo, and Eileen Liu for First Place and Kevin John for Second Place.  Introduction by Nat Rojanasathira.  Presentation by Mayor Wilson.

Nat Rojanasathira introduced the video contest winners.  The winning video is entitled “Soaring to Safety.”  Mayor Wilson presented each winning participant with a certificate and thanked them and their parents for their work.

* * * *

CITY COUNCIL APPOINTMENTS

(#6.1)  Contra Costa County Library Commission Appointment.

Cm. Rowley’s motion to appoint Ms. Penny Prater to the Contra Costa Library Commission for a term through June 2013 was seconded by Cm. Livingstone and passed 3-0; Vice Mayor Perkins and Cm. Hudson were absent.

* * * *

APPROVAL OF MINUTES

(#7.1)  Minutes of the May 24, 2011 special meeting.

Cm. Rowley’s motion to adopt the May 24, 2011 special City Council minutes was seconded by Cm. Livingstone and passed 3-0; Vice Mayor Perkins and Councilmember Hudson were absent.

* * * *

CONSENT CALENDAR

Mayor Wilson requested presentations on items 8.3, 8.4, and 8.6.

(#8.1) Minute Order No. 2011-12 – Authorizing the City Manager to Enter into Annual Contracts with Parks and Community Services Contract Instructors That are Expected to Exceed $50,000 Annually.

(#8.2) Resolution No. 2011-060 – Authorizing the Mayor to Execute Contract Amendment No. 2 to the Agreement with Kleinfelder, Inc. for Engineering Services for the Bollinger Creek Culvert Repair and Relining Project (CIP 5520) in an Amount Not to Exceed $125,000.

(#8.5) Resolution No. 2011-063 – Authorizing the Mayor to Execute an Agreement with Jacqui Hatzikokolakis for Graphic Design Services in a Total Annual Amount Not to Exceed $27,900 and a Cumulative Three-Year Agreement Total Not to Exceed $86,560.

(#8.7) Resolution No. 2011-065 – Authorizing the Mayor to Execute Amendment No. 4 to the Existing Agreement with FloraTech Landscape Management, Inc. to Renew the Agreement for the Final Term for Turf Mowing Services in an Annual Agreement Amount Not To Exceed $340,000.

(#8.8) Resolution No. 2011-066 – Authorizing the Mayor to Execute Amendment No. 2 with Magnum Construction, Inc. to Renew the Agreement for the Final Term for General Contracting Services in an Annual Amount Not to Exceed $347,000.

Cm. Livingstone’s motion to adopt items 8.1, 8.2, 8.5, 8.7, and 8.8 was seconded by
Cm. Rowley and passed 3-0; Vice Mayor Perkins and Councilmember Hudson were absent.

(#8.3) Resolution No. 2011-061 – Authorizing the Mayor to Sign a Library Lease and Service Agreement Between the City of San Ramon and Contra Costa County for Library Services at the San Ramon Library.

Interim Parks and Community Services Director Karen McNamara reported on Agenda #8.3 regarding changes to the library lease between the City and Contra Costa County.  The new lease is an effort to standardize contracts between the cities of Contra Costa and the County Library system.  By shifting maintenance issues to the cities, the County can focus on providing library services.

(#8.4) Resolution No. 2011-062 – Authorizing the Mayor to Sign Amendment No. 2 to the Memorandum of Understanding Between the City of San Ramon and Contra Costa County and the Contra Costa Community College District for the Operation of the Dougherty Station Library.

Interim Parks and Community Services Director Karen McNamara reported on Agenda #8.4 regarding the Memorandum of Understanding between the City of San Ramon and Contra Costa County and the Contra Costa Community College District for the Operation of the Dougherty Station Library.  She stated the $15,000 additional funds requested are to maintain current library hours for one year due to a change in Diablo Valley College’s funding for this service.

Mayor Wilson stated that the Finance Committee has reviewed this issue and there is concern that the future costs are unknown.  Ms. McNamara stated that this is a budgetary shift between service hours that the City currently provides and maintenance.  The City will reduce the number of service hours provided to the library and pick up the janitorial and utility costs.  Mayor Wilson asked whether the County could then cut their service hours.  Ms. McNamara stated that it would be difficult as the County would then have to renegotiate contracts with all 17 Contra Costa cities.  She also indicated that the County funding for the libraries comes from property tax specifically for libraries not the County’s general fund.  She stated that the contract is for one year and provides for opportunities to renegotiate.  Mayor Wilson stated that he would like to see that the library hours meet the needs of San Ramon citizens.  Deputy County Librarian Gayle McPartland stated that the City’s concerns have been heard and that the library is always looking for ways to maximize funding of library hours.

(#8.6) Resolution No. 2011-064 – Authorizing the Mayor to Execute Amendment No. 4 to an Existing Agreement with White Oak Landscape, Inc. to Renew the Agreement for the Final Term for Turf Mowing Services in an Annual Amount Not To Exceed $373,000.

Public Services Director Karen McNamara stated that this contract amendment with White Oak Landscape, Inc. will be the final term renewal on this contract.  Mayor Wilson stated that he is concerned about the change of ownership of this company.  Ms. McNamara stated that staff has been working with White Oak and has been assured of the maintenance of current service levels but that staff will continue to monitor the situation.

Cm. Livingstone’s motion to adopt items 8.3, 8.4, and 8.6 was seconded by Cm. Rowley and passed 3-0; Vice Mayor Perkins and Councilmember Hudson were absent.

* * * *

UNFINISHED BUSINESS

* * * *

NEW BUSINESS

(#10.1)  Public Hearing:  Introduction of Ordinance No. (next in line) – Approving the Prezoning (Prezone 11-610-001) of Approximately 88.67 Acres in Gale Ranch Phase 3 as Planned Development (PD) and Public and Semi-Public (PS).

Resolution No. 2011-067 – Making an Application to the Local Agency Formation Commission (LAFCO) Requesting Initiation of Proceedings for Reorganization Pursuant to the Cortese-Knox Local Government Reorganization Act of 2000 for Dougherty Valley Annexation #13 and #14 – Gale Ranch Phase 3 (Portion).

Assistant Planner Ryan Driscoll presented the report which has two components.  He stated the first component is the proposed ordinance to prezone an area which includes 355 housing units, Quail Run Elementary School, and the Dougherty Valley Services Center.  Of the 88.67 acres in this prezone area, 71.33 will be designated as Planned Development and 17.34 acres will be prezoned as Public and Semi-Public. The  Architectural Review Board reviewed the plan and determined that the uses are consistent with pre-existing Dougherty Valley annexed areas.  The second component is the request to LAFCO for the annexation of the prezone area into the City of San Ramon.  Mr. Driscoll stated that with this annexation, 83% of the Dougherty Valley project will be annexed into the City providing $40,000 in additional property tax which will increase to approximately $200,000 by Fiscal Year 2015/16.

Mayor Wilson opened the Public Hearing.  There were no requests to address this item.  Mayor Wilson closed the Public Hearing.

Cm. Rowley’s motion to introduce the Ordinance, waive the reading, and continue the Ordinance to the item to the June 28, 2011 Council meeting was seconded by Cm. Livingstone and passed 3-0; Vice Mayor Perkins and Cm. Hudson were absent.

Cm. Livingstone’s motion to adopt Resolution No. 2011-067 was seconded by Cm. Rowley and passed 3-0; Vice Mayor Perkins and Cm. Hudson were absent.

Cm. Livingstone’s motion to adopt Resolution No. 2011-067 was seconded by Cm. Rowley and passed 3-0; Vice Mayor Perkins and Cm. Hudson were absent.

(#10.2)  Resolution No. 2011-068 – Authorizing Issuance and Sale of 2011 Refunding Certificates of Participation by the San Ramon Public Financing Authority in the Principal Amount of Not to Exceed $14,500,000 to Refinance Prior Certificates of Participation and Approving Related Leases, Documents, and Actions.

Central Services Division Manager Pat Perry gave the report.  Cash flow savings from refinancing of the 1996 and 2001 Certificates will be $2.3 million in fiscal years 2011/12 and 2012/13.  This savings will come from lower interest rate savings and the release of debt service reserve funds no longer required.  The final maturity will remain in the year 2024.  Central Park will be the only encumbered asset for the new certificates.  The Finance Committee approved the proposed upfront savings structure.  The City received a AA+ general fund lease rating from Standard and Poor’s which is their highest rating. This strong rating helps secure better interest rates from investors.

Mayor Wilson asked John Kim of E.J. De la Rosa Company, the bond underwriter, to explain the City’s bond rating.  Mr. Kim stated that the rating is similar to a FICO score for an individual.  A high score indicates credit worthiness.  The City of San Ramon has a AA+ rating which is the Standard and Poor’s highest score.  San Ramon also has a AAA credit rating.  There are fewer than 25 California cities which have this rating.

Mayor Wilson stated he is looking forward to a successful bond execution. 

Mayor Wilson opened the item for public comment.  There were no speakers.  Mayor Wilson closed public comment.

Cm. Rowley’s motion to adopt Resolution No. 2011-068 was seconded by Cm. Livingstone and passed 3-0; Vice Mayor Perkins and Cm. Hudson were absent.

* * * *

CITY MANAGER COMMENTS

* * * *

PUBLIC COMMENT

Resident Jill Jenkins requested that the City Council intercede with the School District regarding placement of new portables at Country Club Elementary School.  She indicated that the new placement is too close to resident’s fences, creates mechanical noise in the evenings and weekends, and creates an environment for vandalism including graffiti, litter, drug use, and sexual activity on the school grounds.  It also creates a fire hazard and security issues. She also stated that it will affect their property values.

Resident Jeff Beadle stated he is a parent of a County Club Elementary School student, member of the Cougar Fund, the Country Club Elementary Education Foundation, and a local homeowner.   He supports the School District’s efforts to manage operational costs and the project but opposes the relocation of the portables to the east side of the playground.  He stated that portables were temporarily placed in this area during construction under Measure D.  It created an attractive nuisance that caused all types of illegal activity to occur on the school grounds.  He reiterated the issues that Jill Jenkins detailed as well as drainage issues.  He met with the District but their concerns were not addressed and no issues were resolved which leaves the burden on the homeowners.  He noted that the current location of the portables has a larger set back and better visibility from the street than the east side location.  The current elevation is also lower.  He is requesting crime prevention and enforcement on the school grounds.

Cm. Livingstone asked if they had been in contact with the District regarding this issue and why they would want to move the portables away from the current pads.  Mr. Beadle stated that the District cited improved operational site safety during the school day. 

Cm. Rowley stated that she believes the District is buying new portables but does not know why they are being placed in a new location.  She stated the police and School District should look at ways to provide better access. 

Mr. Beadle stated that the pedestrian access which has been created to limit access has only kept residents out while criminals jump over the fence.  This also prevents the police from accessing the school grounds without being noticed.  He said the District feels that the mitigation measures are sufficient.  Residents do not believe the mitigation measures will be sufficient.  The District has asked their staff to review the concerns for additional mitigation and he is waiting to see if the item is put on the District agenda.

Resident Chuck Jenkins stated that the placement of the portables on the east side of the playground impacts those neighbors with noise during non-school hours as well as the issues presented by Ms. Jenkins and Mr. Beadle.  He is troubled by the fact that the neighbors were not officially notified of the new location for the portables.

Mayor Wilson stated that resident safety and access to the area by first responders is important.  He encouraged additional communication with the District by the City and residents to see what accommodations can be made.

Bill Hudson, member of SEIU Local 1021, commented on the unilateral schedule and shift change which requires employees to work 10 consecutive days 4 days off without overtime pay.  He noted that this schedule affects their personal and family lives.  The hot weather and long work weeks create fatigue.  The previous work schedule of Monday through Friday allowed for projects to be done and for parks to be at their peak for weekend use.  The overlapping work schedule makes it difficult to complete projects and do maintenance on the weekends while people are in the park. 

Chris Southwick, member of SEIU Local 1021, stated that it was previously determined by a committee that staffing could be reduced on holidays and weekends to save money.  It was more efficient to have more staff work during the week.  In May 2011, 31 employees were put on a 7 or 10 consecutive day work schedule after it had been determined that this type of schedule was not effective.

Thomas Cooney, member of SEIU Local 1021, stated he is a proud employee of the City of San Ramon but feels that the 7 or 10 consecutive day work schedule is restrictive.  Only bargaining unit members are subjected to this work schedule.

Angela Osayande, Field Representative for SEUI Local 1021, indicated that they are currently in negotiations with the City for the maintenance workers.  She is requesting fairness, equity, common sense, and efficiency.  She stated that a 7 or 10 day consecutive day work schedule is not conducive to health or efficiency.  Maintenance workers should maintain the parks not empty trash.  SEIU Local 1021 wants to help the City save costs in ways that make sense.  They ask that action be taken to ensure the workers are treated with dignity and respect. 

* * * *

COUNCILMEMBER REPORTS

Cm. Rowley complimented the Planning staff for their report on New Farm.  She requested that the public address the County regarding New Farm.  She would like the City to send a letter to the County with the City’s concerns. She is concerned about impacts that have not been planned for similar to Dougherty Valley. 

Mayor Wilson stated that New Farm is a development proposed in the Tassajara Valley.  He believes that the City sent letters to the County requesting that the City be advised of any new information on New Farm.  The failure of Measure W left the development of the Tassajara Valley under County control.  City Attorney Sheryl Schaffner indicated that this item would need to be agendized to give clear direction on official action of the City Council.

Cm. Rowley stated that she is pleased that the Open Space Committee is in the process of being reactivated.

* * * *

MAYOR’S REPORTS AND COMMENTS

Mayor Wilson congratulated the graduates at San Ramon’s high schools.  He is unhappy that the Board of Education in 2009 decided to exclude City representatives from being on stage to congratulate the graduates.  He announced that the new Farmers Market has been a great success. He reminded residents that Relay for Life is this weekend at California High School.  Mayor Wilson wished Cm. Rowley a Happy Birthday.

* * * *

At 8:59 p.m., there being no further business, Mayor Wilson adjourned the meeting.

 

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved as presented at the July 12, 2011 City Council meeting 3-0; Hudson and Perkins abstain.

We provide efficient delivery of quality public services that are essential to those who live and work in San Ramon.
2226 Camino Ramon, San Ramon, CA 94583 | Map | Phone (925) 973-2530 | Fax (925) 866-0547