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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

August 23, 2011

A regular meeting of the City Council of the City of San Ramon was held August 23, 2011 at 7:05 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT:  Councilmembers Hudson, Livingstone, Perkins, Rowley, and Mayor Wilson.
STAFF PRESENT:  City Manager Greg Rogers, City Attorney Sheryl Schaffner, Police Chief Scott Holder, Transportation Specialist P.J. Dhoot, Transportation Division Manager Lisa Bobadilla, Senior Planner Lauren Barr, Economic Development Director Marc Fontes, and Deputy City Clerk Renee Beck.

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PLEDGE OF ALLEGIANCE

Boy Scout Raymond Wang of Troop 888 led those present in the pledge of allegiance.

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ANNOUNCEMENTS

The Deputy City Clerk noted that there were no changes or additions to the Agenda. The Deputy City Clerk noted that the Zoning Administrator meeting scheduled for Thursday, August 25, 2011 has been cancelled.

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SPECIAL PRESENTATIONS

(#5.1) Presentation of Newly Promoted Police Lieutenants Mike Boehrer, Tom Larocque, and Craig Stevens and Sergeants Denton Carlson, Cary Goldberg, and Todd Santiago: Introduction by Chief Scott Holder and Oath of Office by Mayor Wilson.

Chief Scott Holder introduced each officer and their families.  He also provided a brief biography of their law enforcement careers.  Mayor Wilson gave the Oath of Office to the officers and commended them for their excellent service to the City.

(#5.2) Update on Measure J Traffic Congestion Relief Agency - TRAFFIX Program by Alex Weis, TRAFFIX Contract Program Manager.

TRAFFIX Program Manager Alex Weis stated that this is the third year of the TRAFFIX Program funded by Measure J tax do1lars.  The purpose of the program is to provide traffic congestion relief around school sites and safe transportation for students.  The program improvements of the last year include a new Customer Management System.  This System allows for review of bus routes and stops, allows clients to buy passes online, updates information quickly, and creates reports.  San Ramon has realized a 20% increase in ridership.  Due to the spring and summer outreach, 1135 passes have been sold for school year 2011/12.  Mr. Weis thanked Councilmembers Rowley and Hudson for advocating the TRAFFIX Program. 

Cm. Rowley thanked Alex Weis, Lisa Bobodilla, and Cm. Hudson for their work on the TRAFFIX program.  Cm. Hudson reiterated that this is a traffic congestion relief program paid with Measure J funds.  Program results are evident around participating schools.

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CITY COUNCIL APPOINTMENTS

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APPROVAL OF MINUTES

(#7.1) Minutes of the August 9, 2011 regular meeting.
Cm. Hudson’s motion to adopt the August 9, 2011 regular City Council minutes was seconded by Vice Mayor Perkins and passed 5-0. 

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CONSENT CALENDAR

(#8.1) Register of Demands as presented by the City Treasurer (Period ending July 31, 2011).

(#8.2) Resolution No. 2011-093 – Authorizing the City Manager to: Approve Work Orders with PG&E in an Amount Not to Exceed $83,550 for Streetlight and Wooden Pole Upgrade Projects; Reprogram the Wooden Street Light Pole Replacement Project (CIP No. 5492) to Fiscal Year 2011/12; and Authorize an Appropriation of $75,000 from the Citywide Lighting Fund to CIP No. 5492.

Vice Mayor Perkins’ motion to adopt items 8.1 and 8.2 was seconded by Cm. Rowley and passed 5-0.

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Safe Routes to School Program Annual Report.

Transportation Specialist P.J. Dhoot provided the report.  She stated the objective of the program is to raise awareness of traffic safety issues around school sites through engineering, education, and enforcement.  Recommendations for this school year include: conducting stop sign warrant analyses; installation of red curbs or signage for parking restricted areas; pedestrian crosswalk enhancement; and installation of ‘No U-turn’ and ‘Tow Away Zone’ signage.  School administrators and affected homeowners will be notified of the changes to be implemented.  Ms. Dhoot concluded that school traffic patterns will continue to be monitored.  Walking or biking to school will be encouraged.  Staff will continue to obtain parent and PTA support for these programs in a continuing effort to enhance school site circulation.

Vice Mayor Perkins asked how long Safe Routes to Schools has been in existence.  Ms. Dhoot indicated that it has been 20 years.  With the help of school administrators and parents, it has made a significant difference at school sites such as Coyote Creek Elementary School.  Cm. Rowley stated that it is a great program for the students and the schools.  Mayor Wilson asked how the program is funded.  Ms. Dhoot stated that the City provides some funding.  The School District funds implementation of school site improvements.  Mayor Wilson asked about the increased student populations in Dougherty Valley.  Ms. Dhoot stated that improvements are coordinated with school principals and that program facilitators are advised of changes to the school campuses and the anticipated number of students.  Transportation Division Manager Lisa Bobadilla stated that there is an ongoing dialogue between the City, the schools, school facility managers, school PTAs, and police to determine safety issues that must be addressed.

Vice Mayor Perkins’ motion to accept the report was seconded by Cm. Rowley and passed 5-0. 

(#10.2) Presentation on “City for All Ages” by Don Weden, Retired Principal Planner, Santa Clara County Planning. 

Senior Planner Lauren Barr introduced Don Weden who provided the informational presentation.  Mr. Weden stated that the aging Baby Boomers result in an older population.  The California Department of Finance projects that in approximately
20 years, one fourth of the adult Bay Area population will be over age 65.  As people age, they are looking for active, independent living, and opportunities to be engaged with family, friends, and their community.  Cities will need to plan for senior friendly communities.  These communities will need to incorporate alternatives to automobile transportation.  They will need to provide safe, energy efficient urban neighborhoods.  To accomplish these goals, developments will need to be high density, mixed use, and transit oriented.  There is an urgent need to plan developments of this type in order to accommodate an aging population looking for this type of housing.  Integration of seniors into the community also helps the local economy.

Mayor Wilson stated that San Ramon is investigating providing affordable on-call transportation for seniors as well as helping them retain their quality of life.  Cm. Hudson stated that bus routes have been cut due to budget issues.  The City is trying to get new senior vans.  He stated that Bishop Ranch works with County Connection and subsidizes bus service to this area.

Cm. Hudson’s motion to accept the report was seconded by Vice Mayor Perkins and passed 5-0. 

(#10.3) Public Hearing:  Consider the Proposed Revisions to the San Ramon Climate Action Plan.  Resolution No. 2011-094 – Adopting the Climate Action Plan for the City of San Ramon and General Plan 2030 Update.

Senior Planner Lauren Barr provided the report.  He stated that AB32 and SB375 have additional requirements for local government to meet green house gas emissions. The Climate Action Plan (CAP) is a companion document to General Plan 2030.  It details policies to decrease the City’s emission of greenhouse gases and provides details on how this will be accomplished.  Updates to the CAP include documentation to develop an emission inventory, use of PG&E emission rates, update of vehicle miles traveled using Metropolitan Transit Commission (MTC) estimates, vehicle miles traveled based on growth projections, adding a service population emission target, updating the emission inventory and projection tables, and adding a description of how the CAP relates to existing development.  The revisions are technical and do not affect the original conclusions of the General Plan EIR or Addendum.  The CAP is being modified to achieve consistency with General Plan 2030.

Cm. Hudson emphasized that land use planning affects the amount people drive.  The proposed revisions clarify the report and do not change any of the conclusions of the original report.  Mayor Wilson stated Attachment C indicates that the Vehicle Miles Traveled data used has not been vetted by MTC or the Association of Bay Area Governments.  He asked whether this will cause future issues.  Mr. Barr indicated that the Bay Area Air Quality Management District Board requested that this data be used for its projections and agreed with the process. Cm. Hudson and Mayor Wilson indicated that this process must be completed before applying for grant money.

Mayor Wilson opened the public hearing.  There was no public testimony.  Mayor Wilson closed the public hearing. 

Vice Mayor Perkins’ motion to accept the report approve Resolution No. 2011-094 was seconded by Cm. Hudson and passed 5-0. 

(#10.4) Informational Update on AB X1 26 and AB X1 27 and the related stay issued by the California Supreme Court (California Redevelopment Association v. Ana Matosantos, Case # S194861).

Economic Develop Director Marc Fontes stated that the Supreme Court issued a stay on AB X1 27 in its entirety and on portions of AB X1 26.  The Court’s actions will be monitored for further developments.  The Supreme Court indicated that they will make a decision no later than January 15, 2012.  No policy will be set clear direction is received from the court. 

Mayor Wilson stated that it would have been better to ascertain the legality of the assembly bills before they were passed.  Mayor Wilson accepted the oral report.

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CITY MANAGER COMMENTS

City Manager Greg Rogers stated that state revenues are down 10% for the first month of the budget year which portends a substantial state budget deficit.  If this trend continues, the City may have to make budget cuts at mid-year.

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PUBLIC COMMENT

Planning Commissioner Donna Kerger stated that residents should all be proud of the City’s emphasis on community safety.  In regard to Mr. Weden’s presentation on “City for All Ages”, she commended San Ramon for being ahead of the curve in planning for the future and types of communities which were described.

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COUNCILMEMBER REPORTS

Cm. Hudson stated that the County has indicated that the November 2011 election costs may be higher than anticipated due to the low number of elections being held this year.  He reported that the Policy Committee will be investigating the possibility of instituting a City burning ordinance.  He commented on Mr. Weden’s presentation and said that this is the way planning will be done in the future and this model will be used by many cities.

Cm. Rowley thanked staff for the preparation of the Town Hall Meetings.  She also stated that Wal Mart is not moving into the Le Asia space on Alcosta Boulevard.  The building is zoned for a grocery store and is privately owned.  She invited residents to attend the Victorian Tea to be held on September 11, 2011 in the San Ramon Community Center.

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson stated that the Wal Mart flyers initiated by Mr. Frank Ganz are erroneous and that an initial contact with the City by residents would have prevented this false information from alarming people.  He invited Mr. Ganz to come to a Council Meeting to discuss the issue.  Mayor Wilson indicated that the Fall Recreation Guide in now available and San Ramon residents should take advantage of early registration.  He announced that the 9/11 Commemoration Event will be at Oak Hill Park in Danville on September 11, 2011.

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CLOSED SESSION

(#14.1) Pursuant to Government Code § 54956.9(b) Conference with Legal Counsel – Anticipated Litigation: Two cases.

(#14.2) Pursuant to Government Code § 54957 to Evaluate the Position of City Manager.

At 9:14 p.m., the Council met in Closed Session to address the Closed Session items.  All Councilmembers were in attendance.

At 10:51 p.m., Mayor Wilson reconvened the meeting.  All Councilmembers were in attendance.   Mayor Wilson reported that the Council took no action on item 14.1 and item 14.2.

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At 10:53 p.m., there being no further business, Mayor Wilson adjourned the meeting.

 

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved as presented at the September 12, 2011 City Council meeting 5-0.

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