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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

September 27, 2011

A regular meeting of the City Council of the City of San Ramon was held September 27, 2011 at 7:06 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT:  Councilmembers Hudson, Livingstone, Perkins, Rowley, and Mayor Wilson.
STAFF PRESENT:  City Manager Greg Rogers, City Attorney Sheryl Schaffner, Police Lieutenant Tom Larocque, Division Manager Esther Lucas, Transportation Division Manager Lisa Bobadilla, and City Clerk Patricia Edwards.

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PLEDGE OF ALLEGIANCE

Henry Geach, Matthew Geach, Matthew Hanson, Antonio Manso, Marc Rosellini, Zain Saeed, Trevor Souza, Zachery Stephens, and James Yu, members of Cub Scout Pack 841, led those present in the pledge of allegiance.  Mayor Wilson presented Than Bea, AJ Bowman, Jack Burrus, Jacob Campbell, Aaron Coll, Reide DeVilbiss, Christopher Hanson, Ethan Justeson, Siddharth Kumar, Justin Souza, and Alex Van Diggelen, with their Citizen Activity Badge.  Mayor Wilson recognized Webelos Leaders Ray Bea, Greg Campbell, Ellen Kumar, and John Sousa and thanked them for their dedication.

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ANNOUNCEMENTS

The City Clerk noted that there were two changes to the Agenda.  Item 10.2, the “Presentation on the Contra Costa County Weatherization Grant Program” is rescheduled to the October 25, 2011 Council meeting.  Item 10.4 will be rescheduled because PG&E was unable to attend the Council meeting and provide information on the Proposed Partnership with the City of San Ramon to Conduct Outreach to San Ramon Businesses for Energy Efficiency Projects and Programs.

The City Clerk noted several corrections to the meetings listed on the agenda.  The Policy Committee meeting will be held at 3:15 pm on September 28, 2011.  The Planning Commission meeting scheduled for October 4, 2011 has been cancelled.  The Tri-Valley Mayors' Summit will be held on September 29, 2011 in Livermore. 

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SPECIAL PRESENTATIONS

(#5.1) Introduction of Dr. Jason Reimann, Principal, Dougherty Valley High School by Mayor Wilson.

Mayor Wilson summarized Dr. Reimann’s educational background and professional career and welcomed him to San Ramon.  Dr. Reimann stated that he is excited to begin the partnership of the school’s programs and services with the City.

(#5.2) Proclamation Declaring October 2011 “Domestic Violence Awareness” Month Presented to Erica Spacher, Donor Development Associate for STAND! For Families Free of Violence, by Mayor Wilson.

Mayor Wilson presented the proclamation to Erica Spacher, Donor Development Associate for STAND! For Families Free of Violence.  Ms. Spacher thanked the City for its support and for recognizing the importance of this issue.  She invited residents to participate in a fund raiser at Chevy’s Restaurant in San Ramon on October 6, 2011.  She invited residents to attend the Annual Rebuilding Lives Luncheon on October 13, 2011.

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CITY COUNCIL APPOINTMENTS

(#6.1) Library Advisory Committee Appointments.

Division Manager Esther Lucas provided the report.  Cm. Rowley’s motion to appoint Bekki Livingston to serve on the Library Advisory Committee with a term expiring in January 2013 was seconded by Cm. Livingstone and passed 5-0. 

(#6.2) Open Space Task Force Member-At-Large Appointment.

Division Manager Esther Lucas provided the report.  Vice Mayor Perkins’ motion to appoint John Steven Youngblood to serve on the Open Space Task Force with a term expiring June 2013 was seconded by Cm. Rowley and passed 5-0. 

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APPROVAL OF MINUTES

(#7.1) Minutes of the September 13, 2011 regular meeting.

Vice Mayor Perkins’ motion to adopt the September 13, 2011 regular City Council minutes was seconded by Cm. Hudson and passed 5-0. 

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CONSENT CALENDAR

Jim Gibbon requested that item 8.4 be pulled for comment.

(#8.1) Register of Demands as presented by the City Treasurer (Period ending August 31, 2011).

(#8.2) Resolution No. 2011-097 – Repealing Resolution No. 2010-129 and Amending the Parking Restrictions Master Street List Establishing Restricted Parking Zones in the City of San Ramon as per Title B, Division B-8, Chapter I, Article 1, Section B8-1, Stopping, Standing or Parking – Curb Marking Designations.

(#8.3) Resolution No. 2011-098 – Authorizing the Mayor to Execute an Agreement with Republic ITS for Traffic Signal and Streetlight Maintenance Services in an Annual Amount Not-to-Exceed $300,000.

Cm. Hudson’s motion to adopt items 8.1 through 8.3 was seconded by Cm. Livingstone and passed 5-0.

(#8.4) Resolution No. 2011-099 – Adopting a Procedure for Adding an Agenda Item to an Already Published City Council Agenda.

City Attorney Sheryl Schaffner provided the report.  She stated that the Policy Committee approved the five step process outlined in Resolution No. 2011-099.  There were no questions from the Council.

Mayor Wilson opened the public comment.

Jim Gibbon, resident, questioned the difference between the City’s current policy and the proposed policy.  He asked if a declaration of an emergency is included in the procedure.

Cm. Hudson responded that the Resolution includes the basics which need to be stated in order to comply with State law.  The City Attorney noted that the City does not have an existing policy and this Resolution provides the correct procedure.  She clarified that an “emergency” item is not the same as an “item which requires immediate action”.  Vice Mayor Perkins provided an example of an item requiring immediate action which was not an emergency item.  Cm. Rowley asked if this process would occur at the beginning of the Council meeting.  The City Attorney responded that this action typically occurs at the beginning of the agenda.

Mayor Wilson closed the public comment. 

Vice Mayor Perkins’ motion to adopt item 8.4 was seconded by Cm. Hudson and passed 5-0.

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UNFINISHED BUSINESS

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NEW BUSINESS

(10.1) Library Advisory Committee Annual Report.

Division Manager Esther Lucas introduced Joanne Mudry, member of the Library Advisory Committee, who presented the report.  Ms. Mudry reported on the 2010 highlights at Dougherty Station Library (DSL) and the San Ramon Library (SRL) which included: the Summer Reading Program; Preschool Storytime; School Visits; Cultural and educational events for people of all ages; “Two Cities, One Tale”, and “Kids Read”.  DSL participates in “An investment in our students, our future” which is a unique partnership of Diablo Valley College, the City of San Ramon, and Contra Costa County Library.  SRL also provides Community Partnerships which bring together the citizens of San Ramon for cultural learning opportunities.  San Ramon has the highest circulation numbers in Contra Costa County and the highest number of Summer Reading participants in the County.  In 2010, 389 volunteers worked a total of 7,665 hours in the libraries.  She presented the recommendations for 2012 including a Teen Section and Jazz Collections section.  Teen Council representatives Aradhna Madireddi and Roger Zou discussed the importance of establishing a separate section in the library for teens to assemble.  Mayor Wilson stated that the City will work with the library to address furlough days.  Cm. Rowley thanked Ms. Mudry for her service to the City.

Vice Mayor Perkins’ motion to receive the report was seconded by Cm. Hudson and passed 5-0.

(10.2) Presentation on the Contra Costa County Weatherization Grant Program.

This item was rescheduled to the October 25, 2011 Council meeting.

(10.3) Measure J Transportation Expenditure Plan - I-680 Norris Canyon On/Off Ramp Project – Status Update.

Transportation Division Manager Lisa Bobadilla introduced Project Manager Deborah Dagang, PE from CH2M Hill who presented the report.  She reviewed the background, goals, layout, property impacts, environmental document, cost estimate, and funding of the proposed Project.  She noted that most of the Norris Canyon improvements will stay within the current foot print.  An initial environmental study was done and included existing factors such as the creek, trees, vertical clearance, etc.  The public will have an opportunity to comment on the proposal at public scoping meetings in October and after the Environmental Impact Report is completed.  She noted that the initial outreach to stakeholders resulted in good support for the project and several recommendations.  Cm. Livingstone asked what happens in the event of an accident on the ramp.  Ms. Dagang responded that there will be a shoulder on the ramp which would allow traffic to pass the accident.  Mayor Wilson requested that a telephone ‘hot line’ be established to address resident’s concerns.  Cm. Rowley asked about the signage which will be provided.  Mayor Wilson added that this project will be an integral part of San Ramon’s downtown.

Mayor Wilson opened the public comment.

Jim Gibbon, resident and San Ramon for Open Government (SROG) representative, stated that this Project will significantly negatively impact San Ramon residents.  He added that it is a bad design and a bad idea.  He suggested that buses be redirected before they get to Bollinger Canyon.  This design will expose those business which front the highway and this is not what residents want.  Noting the funding shortfall, he questioned where the additional money would come from.  He believes that the project benefits the region at the detriment of San Ramon. 

Cm. Hudson stated that this is a county wide plan which was voted on in 2004.  He added that Contra Costa County Transportation Authority (CCTA), not San Ramon, is driving the project.  He indicated that these are long range plans for 2040 and that it is necessary to do the planning now.  Cm. Rowley noted that input was received from several businesses and residents.  Vice Mayor Perkins asked if the use of the Norris Canyon overpass will be open to all traffic 24/7.  Ms. Bobadilla stated that there will no limitations to the access to Norris Canyon and no decrease in the number of lanes.  Mayor Wilson noted that the Council is concerned with the funding for this project and that residents of San Ramon will not pay for it.  He stressed the importance for residents to provide their input.

Vice Mayor Perkins’ motion to receive the report was seconded by Cm. Hudson and passed 5-0.

(10.4) Presentation by PG&E on a Proposed Partnership with the City of San Ramon to Conduct Outreach to San Ramon Businesses for Energy Efficiency Projects and Programs.

This item was postponed as PG&E was unable to attend the Council meeting.

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CITY MANAGER COMMENTS

City Manager Greg Rogers invited residents to attend a Grand Opening of the new City Police Department and Permit Center on October 9, 2011 at 2401 Crow Canyon Road.  Mr. Rogers announced that the Departments at City Hall have been reconfigured and that the public entrance is now located at 2226 Camino Ramon. 

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PUBLIC COMMENT

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COUNCILMEMBER REPORTS

Cm. Hudson clarified misinformation concerning the actions of the Bay Area Air Quality Management Board.  He reported that very few bills which significantly cut air pollution were passed.  He stated the mood in Sacramento is pro business and anti regulation.

Cm. Livingstone reminded residents that Primo’s Run will be held on October 9, 2011.  He invited residents to participate in the Carboload event sponsored by the San Ramon Rotary on October 8, 2011.  He thanked Chevron and AT&T for their corporate sponsorship.  All proceeds from the event are given to the San Ramon Valley Education Foundation. 

Cm. Rowley thanked Mashal who sponsored the Walk on September 24, 2011 which benefitted the 100 Club and the families of fallen police officers and firefighters.

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson encouraged residents to patronize the Farmers Markets.  He reminded residents to register to vote for the November Municipal election.

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CLOSED SESSION

(#14.1) Pursuant to Government Code § 54956.9(b) Conference with Legal Counsel – Anticipated Litigation: One case.

At 9:16 p.m., the Council met in Closed Session. All Councilmembers were in attendance.

At 10:38 p.m., Mayor Wilson reconvened the meeting.  All Councilmembers were in attendance.   Mayor Wilson reported that the Council took no action.

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At 10:39 p.m., there being no further business, Mayor Wilson adjourned the meeting.

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Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved as presented at the October 11, 2011 City Council meeting 5-0.

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