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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

October 25, 2011

A regular meeting of the City Council of the City of San Ramon was held October 25, 2011 at 7:05 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.
PRESENT:  Councilmembers Hudson, Livingstone, Perkins, Rowley, and Mayor Wilson.
STAFF PRESENT:  City Manager Greg Rogers, City Attorney City Attorney Sheryl Schaffner, Police Lieutenant Liz Gresham, Emergency Preparedness Manager Raymond Riordan, Senior Civil Engineer Moustefa Kendroud, Public Services Director Karen McNamara, Administrative Services Director Eva Phelps, Administrative Analyst Joe Tanner, and City Clerk Patricia Edwards.
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PLEDGE OF ALLEGIANCE

Rupesh Barman, Jonathan Chen, Tanay Gandhi, Nathan Hemenway, Matthew Hoppe, Avinash Jois, Rishi Kodali, Stanley Kogin, Saketh Kolle, Reece Lax, Vishnu Raja, Pranav Sachi, Akshay Sathiya, Nathan Sebastiani, Kamran Sharma, Samir Sharma, Shaan Sharma, Lance Soo, Keshav Yerabati, and Anthony Zorovic, members of Boy Scout Troop 888, led those present in the pledge of allegiance. 

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ANNOUNCEMENTS

The City Clerk noted that there was one change in the agenda format.  Mayor Wilson explained the addition of a Public Comment at the beginning of the meeting as well as at the end of the meeting.  The City Clerk clarified that the correct APN is 222-270-021 for the Closed Session Pursuant to Government Code § 54956.8 – for City Council to meet with its Real Property Negotiators Karen McNamara and Greg Rogers.  The City Clerk noted that there were no changes or corrections to the meetings listed on the agenda. 

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SPECIAL PRESENTATIONS

(#5.1) Introduction of Supervisor Gayle Uilkema by Mayor Wilson.

Mayor Wilson provided a synopsis of Supervisor Uilkema’s career in public service.  Supervisor Uilkema thanked the Council for their welcome.  She said that she is interested in becoming familiar with her San Ramon constituents.  She invited residents to attend an Open House on November 30, 2011 at the San Ramon Chamber of Commerce office.  She stated that her office will continue to produce the “District Highlights” newsletter which includes information on her activities and actions taken by the County Board of Supervisors.  She stated that her office regularly polls residents to make sure that she is reflecting their interests and the community’s point of view.  She congratulated the City on its 26% response to the September 9, 2011 Poll.  Examples of the questions which were asked included: whether residents felt that the level of fire and emergency response is adequate; if residents burn wood in a fireplace inside or outside the home; if they thought that the State budget imbalance could be solved by cutting existing services; if they favored establishing a State health care system which provides coverage for any person in California; and whether they were willing to pay an additional twenty-five cents per gallon tax on gas for clean air programs.  Mayor Wilson suggested that Supervisor Uilkema note that San Ramon residents are not in favor of any building in Tassajara Valley.  He welcomed her to San Ramon.

(#5.2) Proclamation Designating November 2, 2011 as Shelter-in-Place Education Day.  Presented to Eve Ridgers, Chair of Contra Costa County Community Awareness Emergency Response Group Outreach Committee, by Mayor Wilson.

Mayor Wilson presented the proclamation to Ms. Rodgers.  Ms. Rodgers thanked the Council for taking the “Shelter-in-Place Education Day” seriously and for being aware of the need to be prepared for emergencies.

(#5.3) Proclamation Designating November 6-12, 2011 as National Radiologic Technology Week.  Presented to Don Colombana, Executive Director of Medical Imaging and Radiation Oncology, and Michael Woodruff, Clinic Manger, by Mayor Wilson.

Mayor Wilson presented the proclamation to Don Colombana.  Mr. Colombana thanked the Council and noted that the week is intended to recognize the work of x-ray technicians and radiation therapy technicians.

(#5.4) Recognition of the Sponsors of the 2011 San Ramon Valley Emergency Preparedness Fair.  Introduction by Raymond Riordan, Emergency Preparedness Manager.  Presentation by Mayor Wilson.

Emergency Preparedness Manager Raymond Riordan stated that the Preparedness Fair is a collaboration of the School District, Fire District, Town of Danville, and San Ramon.   This year’s event was the Sixth Annual and over 4,000 people attended.  He introduced Kim French, the Public Information Officer for the San Ramon Valley Fire Protection District.  Ms. French introduced San Ramon Regional Medical Center CEO Gary Sloan, AT&T External Affairs Area Manager Ken Mintz, and Farmers Insurance agent Joyce Feldman.  She thanked them for their sponsorship on behalf of the Citizen Corps Council and the community.  Ms. Feldman thanked the City for presenting an event which teaches citizens how to prepare for an emergency.  Mr. Sloan thanked the Council for the recognition and noted that the event’s success was due to the high quality of community collaboration.  He added that it was important for residents to be prepared for emergencies.  Mr. Mintz stated that AT&T was pleased to sponsor the event.  He noted that it was very important for AT&T to be prepared for emergencies and to contribute to the community.  He recommended that residents keep at least one phone in their homes which could be connected to a phone jack in the event of a power failure or cell tower collapse so that they would have access to telephone communication in their home.

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Mayor Wilson called for a recess at 7:40 p.m.   The Council meeting reconvened at 7:51 p.m.  All members were in attendance.

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PUBLIC COMMENT

Carol Lopez, member of the Parks and Community Services Commission, informed the Council that the California Department of Housing and Community Development awarded the City a $155,050 grant in response to its application for a Housing-Related Parks Grant (HRP).  The basis for San Ramon’s application was the Valley Vista Senior Housing project which provides 104 units of housing affordable to extremely low and low income seniors.  The grant proceeds will be utilized to update the park structure at Athan Downs and to make the structures accessible for special needs children.

Donna Kerger, resident, stated that she was selected to serve her second term as Chair of the Planning Commission.  She informed the Council that the Planning Commission takes their job very seriously, especially outreach to the community.  She stated that one specific plan included thirty-two public meetings.  She complimented staff on the excellent “Capitol Steps” program at the Dougherty Valley Performing Arts Center.

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APPROVAL OF MINUTES

(#7.1) Minutes of the October 11, 2011 regular meeting.

Vice Mayor Perkins’ motion to adopt the October 11, 2011 regular City Council minutes was seconded by Cm. Rowley and passed 5-0. 

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CONSENT CALENDAR

Cm. Rowley requested that item 8.5 be pulled.  Mayor Wilson requested that item 8.9 be pulled.

(#8.1) Register of Demands as presented by the City Treasurer (Period ending September 30, 2011).

(#8.2) City of San Ramon Quarterly Investment Report (Period Ending September 30, 2011).

(#8.3) Resolution No. 2011-107 – Accepting Certain Dedications and Landscape Improvements for Maintenance in Subdivision 8925 (Windemere BLC Land Development Co., LLC).

(#8.4) Resolution No. 2011-108 – Accepting Certain Dedications and Landscape Improvements for Maintenance in Subdivision 9022 (Windemere BLC Land Development Co., LLC).

(#8.6) Resolution No. 2011-110 – Authorizing the City Manager to Sign Cooperative Agreement No. 17SR.12 Between the Contra Costa Transportation Authority and the City of San Ramon to Receive $231,695.88 in Transportation Funds for Clean Air and $126,412 in Measure J Commute Alternative and Congestion Mitigation Air Quality Funds for Fiscal Year 2011-2012 to Implement the City of San Ramon and Southwest Area Transportation (SWAT) Transportation Demand Management Programs.

(#8.7) Resolution No. 2011-111 – Authorizing the Mayor to Execute an Agreement with Western Exterminator Company for Pest Control Services in an Annual Amount Not to Exceed $16,000 and a Five-Year Cumulative Agreement Total Not to Exceed $100,000.

(#8.8) Resolution No. 2011-112 – Authorizing the Mayor to Execute Amendment No. 2 to the Agreement with Galedrige Construction, Inc. for the Annual Pavement Repair Stop Gap Project (CIP 5490) in an Amount Not to Exceed $220,000 for a Time Extension from January 1, 2012 to December 31, 2012.

Vice Mayor Perkins’ motion to adopt items 8.1 through 8.4 and 8.6 through 8.8 was seconded by Cm. Livingstone and passed 5-0.

(#8.5) Resolution No. 2011-109 – Awarding Alcosta/Davona Signal Modification (CIP 5513).

Senior Civil Engineer Moustefa Kendroud provided the report.  He described the scope of the Alcosta Boulevard/Davona Drive Traffic Signal Improvements Project (CIP 5513).  He reviewed the City’s bid process.  Upon review of the bid results by staff, Columbia Electric, Inc. was determined to be the lowest responsible bidder.  He reported that the total project cost is estimated at $311,962.  Cm. Rowley asked when the project will start.  Mr. Kendroud responded that the construction should start in February 2012 and is planned to be completed by March 2012.  Cm. Hudson noted that rain may delay the project schedule.

(#8.9) Resolution No. 2011-113 – Authorizing the Mayor to Execute Amendment No. 2 to the Master Use Agreement Between the City of San Ramon and the San Ramon Valley Unified School District.

Public Services Director Karen McNamara provided the report.  The Joint Use Agreement will be modified to address the terms and conditions for the Teen Centers on Middle School sites.  The Teen Center portables will be located on school property but operated by the City.  She summarized the essential terms of the Amendment which include: the Mutually Beneficial/Purpose, Reimbursement; Use Payments; Title and Improvements; and Termination.  Section 13 of the Master Use Agreement outlines how amendments are to be made.  Mayor Wilson thanked Ms. McNamara for her efforts to finalize the terms of this Amendment.

Vice Mayor Perkins’ motion to adopt items 8.5 and 8.9 was seconded by Cm. Livingstone and passed 5-0.

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Presentation on the Energy Upgrade California Program in Contra Costa County by Tina King Neuhausel, President & Co-Founder of Sustainable Contra Costa.

Administrative Analyst Joe Tanner introduced Tina King Neuhausel, President and Co-Founder of Sustainable Contra Costa, who presented the report.  The purpose of the program is to provide resources to homeowners to upgrade their homes to decrease energy usage and costs, increase their home’s comfort, create jobs and benefit the environment.  The program focuses on a ‘whole house’ approach.  She stated that two options are available: the Basic Package and the Advanced Package.  The Basic Package provides $2,000 in rebates for general repairs.  The Advanced Package provides up to $11,000 for a customized solution.  A diagnostic home energy assessment by an approved contractor is required.  The amount of the rebate is based on the percentage of energy saved after the work is completed.  Rebates are being provided by PG&E ($4,000), Contra Costa County ($5,000), and the Association of Bay Area Governments ($2,000).  An informational workshop will be held at the San Ramon Community Center on November 3, 2011.  Additional information is available at their website: www.EnergyUpgradeCA.org.  Ms. Neuhausel stressed that the local rebates must be issued by March 30, 2012.  Rebates are not available after that date.  Cm. Hudson noted that one million dollars has been set aside for Contra Costa County.  Ms. Neuhausel stated that homeowners need to register for the program and reserve their rebate.  Roger Zou, Teen Council member, asked how long it takes before the rebate is received.  Ms. Neuhausel stated that it takes several weeks to process after the paperwork is completed.

(#10.2) Preliminary Unaudited General Fund Update for the Fiscal Year Ended June 30, 2011.

Administrative Services Director Eva Phelps provided the report.  She stated that the preliminary unaudited General Fund revenues as of June 30, 2011 reflect budget revenue projections at $35.5 and actual revenues at $36.7.  Budget expenditure projections were $37.9 million and the actual expenditure is now estimated at $36.5 million.  The unaudited General Fund Balance as of June 30, 2011 was projected to be $4.6 million and is now estimated at $7.2 million.  The preliminary unaudited General Reserves balance is $33.4 million which, as a percentage of expenditures, is 92%. 

City Manager Greg Rogers stated that there are two types of debt: the Certificates of Participation and Pension Obligation Bonds.  Repayment of these two types of debt are built into the budget.  Cm. Rowley requested an explanation of City assets versus debts.  Mr. Rogers replied that government finance is different from private finance and explained the General Fund and Balance Sheet items.  Governments use revenue to pay their bills and do not sell their assets (land, buildings, etc.).  He stated that liabilities cannot be superficially compared with assets and that it is more important to look at the cash flow.  Cm. Rowley asked what percentage of the City budget is paid out for PERS and medical benefits.  Mayor Wilson responded that it is 11-13%.  Cm. Hudson noted that City assets include buildings, parks, easements, streets, lights, landscaping, etc.

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CITY MANAGER COMMENTS

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PUBLIC COMMENT

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COUNCILMEMBER REPORTS

Cm. Hudson expressed concern that the Metropolitan Transportation Commission is considering a proposal to require that all transit operators have a 20% fare box ratio.  He noted that the contract for the one time developer fees used to pay for transit services per the Dougherty Valley agreement expires on December 31, 2011.  The new contract would be executed between County Connection and the County.  He stated that the Association of Bay Area Governments has delayed release of the Regional Housing Numbers Assessment until March 2012.  He reported that he attended the American Public Transportation Association Conference in New Orleans and that the exhibits provided informative examples of very efficient bus washing, emergency lighting, security and law enforcement products.

Cm. Rowley stated that the bus washing information would be useful for the TRAFFIX program which now uses a facility in Richmond.  She reported that she attended the School District’s dedication of its new solar system on October 24, 2011.  She attended a presentation at Bollinger Canyon Animal Hospital on October 7, 2011 which honored San Ramon’s canine police unit.  Local artist Lori Deppole did a painting of each of San Ramon’s three police dogs.  The portraits were presented to the dog’s handlers and then hung on the Hospital walls.  They can be viewed at the Hospital.  Cm. Rowley reported that good progress is being made on the exterior construction of the Kingdom Hall project.  She reported that the Parks Department has started a volunteer project to upgrade the City parks.  To date, work has been done at Memorial Park and Forest Home Farms and it makes a difference in the City parks.

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MAYOR’S REPORTS AND COMMENTS

Mayor Wilson encouraged residents to patronize the Farmers Markets.  He reminded residents to vote at the November 8, 2011 Municipal election.  He reported that he enjoyed his attendance at a recent Teen Council meeting.  He stated that Home Depot and Building Bridges worked together to build new facilities at Camp Parks on October 22, 2011 was very successful.  He noted that “Capitol Steps”, the first program in the 2011-12 Dougherty Valley Performing Arts Center season, was outstanding.  He requested that the Policy Committee review the timing of the funding allocated for performances at the Arts Center.  He complimented staff on the dedication of the “Shadow Dancers” art sculpture at Athan Downs on October 12, 2011.

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CLOSED SESSION

(#14.1) Pursuant to Government Code § 54956.8 – For City Council to meet with its Real Property Negotiators Karen McNamara and Greg Rogers Regarding a Portion of APN: 222-270-021.

At 8:55 p.m., the Council met in Closed Session to address the Closed Session item.  All Councilmembers were in attendance. At 9:40 p.m., Mayor Wilson reconvened the meeting.  All Councilmembers were in attendance.   Mayor Wilson reported that the Council took no action on item 14.1.

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At 9:41 p.m., there being no further business, Mayor Wilson adjourned the meeting.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved as presented at the November 8, 2011 City Council meeting 5-0.

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