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MINUTES OF THE
CITY OF SAN RAMON COUNCIL MEETING
June 26, 2012

A regular meeting of the City Council of the City of San Ramon was held June 26, 2012 at 7:01 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Clarkson presiding. 
PRESENT:  Councilmembers Hudson, Livingstone, O’Loane, Perkins, and Mayor Clarkson.
STAFF PRESENT:  City Manager Greg Rogers, Interim City Attorney Bob Saxe, Police Captain Joe Gorton, Division Manager Esther Lucas, Recreation Coordinator Steve Cox, Transportation Division Manager Lisa Bobadilla, and City Clerk Patricia Edwards.

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CLOSED SESSION

(#1.1) Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Marc Fontes, Eva Phelps, Toni Renault, and Greg Rogers concerning Negotiations with SEIU Local 1021.

At 6:30 p.m., the Council convened to Closed Session.  At 7:01 p.m., Mayor Clarkson reconvened the meeting.  All Councilmembers were present.  Mayor Clarkson reported that Marc Fontes was not present and that the City Council took no action on the Closed Session item.

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PLEDGE OF ALLEGIANCE

Cm. Hudson led those present in the pledge of allegiance.   

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ANNOUNCEMENTS

The City Clerk reported several changes to the meeting information.  On June 27, 2012: the Policy Committee will meet at 4:00 p.m. in the City Hall Main Conference Room; and the Economic Development Advisory Committee will meet at 6:30 p.m. in the Engineering Conference Room at 2401 Crow Canyon Road.  The Housing Advisory Committee meeting scheduled for June 28, 2012 has been cancelled.  The July 2, 2012 Southwest Area Transportation Committee meeting has been cancelled.

The City Clerk stated that there was one change to the agenda.  Item 4.1, Recognition of Saundarya Mehra, Parks and Community Services Commission 2011/12 Student Commissioner, is postponed to a future meeting as she is unable to attend the meeting. 

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SPECIAL PRESENTATIONS

(#4.1) Recognition of Saundarya Mehra, Parks and Community Services Commission 2011/12 Student Commissioner.  Presented by David Ernest, Parks and Community Services Commission Chair.

This item was postponed to a future meeting.

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PUBLIC COMMENT

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CITY COUNCIL APPOINTMENTS

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APPROVAL OF MINUTES

(#7.1) Minutes of the June 11, 2012 special meeting.

Cm. Hudson’s motion to adopt the June 11, 2012 special City Council minutes was seconded by Vice Mayor Livingstone and passed 4-0-0-1.  Cm. Perkins abstained.

(#7.2) Minutes of the June 12, 2012 special meeting.

Cm. Hudson’s motion to adopt the June 11, 2012 special City Council minutes was seconded by Vice Mayor Livingstone and passed 4-0-0-1.  Cm. Perkins abstained.

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CONSENT CALENDAR

(#8.1) Register of Demands as presented by the City Treasurer (Period ending May 31, 2012).

(#8.2) Ordinance No. 429 – Approving the Prezoning (Prezone 12-610-001) of Approximately 41.54 Acres in Gale Ranch Phase 3 as Planned Development (PD) and Public and Parks (P).

Resolution No. 2012-064 – Making an Application to the Local Agency Formation Commission (LAFCO) Requesting Initiation of Proceedings for Reorganization Pursuant to the Cortese-Knox Local Government Reorganization Act of 2000 for Dougherty Valley Annexation #15 – Gale Ranch Phase 3 (Portion).

(#8.3) Minute Order No. 2012-021 – Authorizing the City Manager to Execute Amendment No. 3 to the Agreement with Jordan and Associates for Federal Legislative Services for a Total Annual Fiscal Year 2012-2013 Amount Not to Exceed $20,000.

(#8.4) Minute Order No. 2012-022 – Authorizing a Three Year Purchasing Agreement with Ewing Irrigation and Landscape Products to Supply Liquid Chemicals to the Public Services Department in an Annual Amount Not to Exceed $45,000 and a Three Year Cumulative Amount Not to Exceed $135,000.

(#8.5) Minute Order No. 2012-023 – Authorizing a Three Year Purchasing Agreement with Imperial Sprinkler to Supply Irrigation Supplies to the Public Services Department in an Annual Amount Not to Exceed $84,585 and a Three Year Cumulative Amount Not to Exceed $253,755.

(#8.6) Minute Order No. 2012-024 – Authorizing a Five Year Purchasing Agreement with Hunt & Sons-Bay Counties Pitcock Petroleum to Supply and Deliver Unleaded Gasoline, Diesel and Biodiesel Fuel in an Annual Amount Not to Exceed $125,000 and a Cumulative Five Year Agreement Amount Not to Exceed $775,000.

(#8.7) Minute Order No. 2012-025 – Authorizing a Four Year Purchasing Agreement with Boething Treeland to Supply Plant Material to the Public Services Department in an Annual Amount Not to Exceed $75,000 and a Total Cumulative Amount Not to Exceed $300,000.

(#8.8) Resolution No. 2012-065 – Approving the Statement of Investment Policy for Fiscal Year 2012-2013.

(#8.9) Resolution No. 2012-066 – Establishing the Classifications of Fund Balance to Comply with Governmental Accounting Standards Board Statement No. 54.

(#8.10) Resolution No. 2012-067 – Extending the Current City of San Ramon Police Services Memorandum of Understanding Through June 30, 2016 and Approving Amendment No. 4 to the City of San Ramon Police Services Employees Memorandum of Understanding.

(#8.11) Resolution No. 2012-068 – Authorizing Execution of the Memorandum of Understanding Covering the City of San Ramon Unrepresented Miscellaneous Employees.

(#8.12) Resolution No. 2012-069 – Accepting a Certain Offer of Dedication for Storm Drain Easements in Subdivision 3284, a Portion of Rancho San Ramon, Located Southeast of the Intersection of Oak Creek Drive and Davona Drive, 15 Cody Court, and 9688 Ashby Way.

(#8.14) Resolution No. 2012-072 – Amending Resolution No. 2012-062 to Update the Term of the Equipment Lease and Purchase Agreement from 12 Years to 12.5 Years and Update the Finance Affiliate Title from Banc of America Public Capital Corporation to Bank of America, N.A. (or One of Its Affiliates).

(#8.15) Resolution No. 2012-073 – Authorizing Execution of the Memorandum of Understanding Between the City of San Ramon and Service Employees International Union Local 1021.

Cm. Hudson’s to adopt items 8.1 through 8.12 and 8.14 and 8.15 was seconded by Vice Mayor Livingstone and passed 5-0.

(#8.13) Resolution No. 2012-070 – Authorizing the Mayor to Execute an Agreement with Ross Recreation Equipment Company, Inc. for the Athan Downs Playground Renovation (CIP No. 5423) in an Amount Not to Exceed $238,117.

Resolution No. 2012-071 – Authorizing the Mayor to Execute an Agreement with Robertson Industries, Inc. for the Athan Downs Playground Renovation (CIP No. 5423) in an Amount Not to Exceed $229,609.

Cm. Hudson’s to adopt item 8.13 was seconded by Vice Mayor Livingstone and passed 4-0-0-1.  Mayor Clarkson abstained.

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UNFINISHED BUSINESS

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NEW BUSINESS

(#10.1) Teen Council Annual Report.

Recreation Services Division Manager Esther Lucas introduced Maekhila Koppikar, 2012-2013 Teen Council Chair, who provided the report.  Ms. Koppikar provided information on the Council’s three subcommittees: Public Relations, Programming, and Community Outreach.  This year’s Teen Council focused on: implementing the ideas of previous Teen Councils; increasing involvement in identifying community issues and advocating for Teen causes; increasing efforts to communicate with other youth councils in the area; and increasing the number of monthly subcommittee meetings.  She presented a summary of the Council’s 2011-12 accomplishments.  The Public Relations Committee designed a Teen Council polo t-shirt; modified the Teen Council application; implemented a Teen Citizenship Award; and renovated the www.srteen.org web site.  The Community Outreach Committee worked on a Tobacco Ordinance; provided a Teen Government Shadow Day; and sponsored the Race to Nowhere event.  The Program Committee planned teen friendly events and events to further develop the Teen Council and engage more teens.

Their 2012-13 Goals include: continuing to promote www.srteen.org as the primary method of communicating with teens regarding new information and events; creating an advocacy campaign for an issue that affects teens in San Ramon; advising the Parks and Community Services Department on Teen Programming; organizing a transition and training program for incoming Teen Council members; supporting local entities hosting events for teens; connecting school organizations/clubs/administrators with Teen Council; expanding the Teen Citizenship Award; continuing to make recommendations for a Tobacco Ordinance to place San Ramon at a greater level of safety from secondhand smoke and smoking altogether; collaborating with local Youth Councils in the Tri-Valley to gain exposure and share and gain new ideas on Council structure, events, business, etc.; and implementing an Iron Horse Trail clean-up event.

Cm. Perkins asked about the attendance at Game Night.  Mr. Cox replied that 60 teens attended the March event.  Cm. O’Loane stated that his daughters were impressed with Ms. Koppikar’s appointment.  He invited the Teen Council to attend the Council’s Communications Workshop on July 10, 2012 and provide input on social media.  Cm. Perkins thanked the Teen Council for their great work and encouraged them to continue with their Tobacco Ordinance project.

(#10.2) Measure J Traffic Congestion Relief Program - TRAFFIX - Status Update.

Transportation Division Manager Lisa Bobadilla provided a summary of the TRAFFIX program.  She introduced Alex Weis, TRAFFIX Contract Program Manager, who presented the report.  Mr. Weis provided the history of the program and the growth in participation since 2009.  A valley wide traffic analysis was completed.  He noted that the intersections of Davona and Pine Valley and Broadmoor and Montevideo have improved their level of service from an “F” grade in 2006 to a “C” grade in 2011.  He stated that the program conducted a Customer Satisfaction Survey.  There are many positive comments about the program’s benefits to children, parents, and the community.  In 2012, a one year pilot shuttle bus program will be tested at Monte Vista and California High Schools.  In San Ramon, the shuttle stop locations will be Memorial Park, Central Park, and the Alcosta Senior Center.  He thanked the TRAFFIX Board and the City Council for their support.  Information is available at www.rideTRAFFIX.com which is  linked to all of the school web sites and the City’s Transportation web page. 

Cm. Perkins asked what the expectation is for California High School students and how the three shuttle sites will operate.  Mr. Weis responded that TRAFFIX targeted areas with a large student population farthest away from school, an “outside in” approach.  The sites are approximate to thoroughfares where students can be dropped off or walk rather than a park and ride.  He anticipates that more freshmen and sophomores than upper classmen will take advantage of the program.  Cm. Perkins requested a program status report in the fall.

Cm. O’Loane asked if there are plans to provide TRAFFIX at the City’s newer schools.  Mr. Weis stated that TRAFFIX focuses its efforts on a valley wide traffic analysis.  The most recent study was done in late 2011.  Newer developments were reviewed but it was determined that the “pain points” are located in older neighborhoods.  He noted that a route analysis will be redone in 2012-13.    

Cm. Hudson noted that the schools, but not the homes, were built when the original traffic analysis was done.  He added that the premise for the Dougherty Valley schools was that they were so well designed that the students could walk to school.  He added that there may be an opportunity with grant programs to incorporate school programs for a new area if it meets the criteria.  He stated that TRAFFIX is a joint effort by the School District, the County, Danville, and San Ramon.

Vice Mayor Livingstone asked why Pine Valley School is so much more successful in getting ridership than other schools.  Mr. Weis stated that it may be due to the parental culture, the age of the students, and the severity of the traffic congestion.  Cm. O’Loane asked if there is anything that has not gone well with the TRAFFIX program.  Mr. Weis stated that he has not observed a down side except that the program cannot serve everyone who may be interested because of limited resources. 

Cm. Hudson emphasized that TRAFFIX is not a school bus program.  It is a traffic congestion relief program.  He complimented the School District for cooperating with the bell times which enabled coordination of the buses with school schedules.

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CITY MANAGER COMMENTS

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PUBLIC COMMENT

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CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

Cm. Hudson called the Council’s attention to the Bay Area Air Quality Management District’s Annual Report 2011.  He reported on the Air & Waste Management Association Conference which he attended in San Antonio, TX on June 19-22, 2012.  He noted that a recent Kiplinger Report stated that 25% of people in the U.S. under the age of 35 did not have a driver’s license.  Cm. O’Loane stated that the news reported that student loan debt is now larger than credit card debt in the U.S. 

Vice Mayor Livingstone congratulated Danville Mayor Candace Andersen on her appointment as the District 2 Supervisor.  She was sworn in at the Board of Supervisors meeting on June 26, 2012.  She replaces the late Gayle Uilkema.

Mayor Clarkson informed residents that the Council will hold a Communications Workshop on July 10, 2012.  He encouraged the community to support the Farmers Markets which are held on Thursdays and Saturdays in San Ramon.  He invited residents to attend the “Celebrate America, Celebrate San Ramon” event on July 4, 2012 at Central Park.  Events will include performances by the San Ramon Symphonic Band and Pride and Joy.  A Fun Run is planned for the morning.  The City’s free Summer Concert series will be held on July 12, 22, 29 and August 5, 2012 in Central Park.  He thanked TV30 for their service as providers of the televised Council meetings.  Starting in July, this service will be provided by CCTV and available on Channel 27 for Comcast viewers and on Channel 99 for AT&T subscribers.

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ADJOURNMENT

At 7:45 p.m., there being no further business, Mayor Clarkson adjourned the meeting.

Signed:
Bill Clarkson, Mayor
Patricia Edwards, City Clerk

Approved as presented at the July 10, 2012 City Council meeting 5-0.

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