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October 9, 2012

A regular meeting of the City Council of the City of San Ramon was held October 9, 2012 at 7:00 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Clarkson presiding. 
PRESENT:  Councilmembers Hudson, O’Loane, Perkins and Mayor Clarkson.
ABSENT:  Councilmember Livingstone.
STAFF PRESENT:  City Manager Greg Rogers, Interim City Attorney Bob Saxe, Police Chief Scott Holder, Program Manager Kathi Heimann, Associate Engineer Chris Low, Public Services Director Karen McNamara, Division Manager Jeff Gault, and City Clerk Patricia Edwards.

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San Ramon Fire Protection District Chief Richard Price led those present in the pledge of allegiance.

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The City Clerk stated that there were no changes or additions to the agenda and that there were no changes or corrections to the meetings listed on the agenda. 

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(#4.1) Introduction of Poet Laureate, Kathleen Moore, by Kathi Heimann, Program Manager.

Program Manager Kathi Heimann introduced San Ramon’s new Poet Laureate, Kathleen Moore.  Ms. Heimann stated that Ms. Moore is an amazing literary arts person.  Ms. Moore stated that she believes in the power of poetry to bring people together and the power of language to construct, shape, and define our lives.  She is extremely honored to be the Poet Laureate for the community of San Ramon.  She invited residents to attend the Arts Summit on October 17, 2012 at the San Ramon Community Center.  Mayor Clarkson welcomed her to the City and noted that Ms. Moore was recognized in 2007 as the Contra Costa County Teacher of the Year.

(#4.2) Announcement of the Exchange Club of San Ramon Valley’s 9-11 Essay Contest Winners.  Presentation by Richard Price, President, and Karen Stepper, Past President, of the Exchange Club of the San Ramon Valley.

Richard Price, President of the Exchange Club, stated that one of the missions of the Club is to recognize the outstanding youth in the community, The Club also promotes patriotism and American history.  The topic for this year’s essay was “Volunteers Assisting Public Safety”.  Mr. Price and Exchange Club Past President Karen Stepper introduced the 9-11 Essay Contest participants.  Elementary school winners were:  Sophia Kraskowsky (First Place) and Andrea Yu (Second Place).  Middle school winners were:  Varshini Sitarama (First Place); Dian Choi (Second Place); and Lauren Hui (Third Place).  Winners in the high school competition were:  Waverly Runion (First Place); Mimi Evans (Second Place); and Gautam Ramesh (Third Place).  Winners were awarded a cash prize.  Ms. Stepper thanked all the participants and sponsors including AT&T, ENGEO, Pacific Rim, PG&E, and Safeway.

(#4.3) Recognition of the San Ramon Police S.W.A.T. Team for Participation in the Best in the West S.W.A.T. Competition: Sergeant Cary Goldberg, Sergeant Denton Carlson, Corporal Steve Brinkley, Officer Marty Echelmeier, Officer Nate Jones, Officer Dave Williams, and Officer Mike Green. Presentation by Police Chief Scott Holder.

Police Chief Holder recognized the members of the San Ramon Police S.W.A.T. for their accomplishments in the Best in the West S.W.A.T. Competition.  Twenty-nine teams from California and Nevada competed in the event.  San Ramon has the second best S.W.A.T. team on the West Coast with only the Las Vegas Police S.W.A.T. finishing with a better score.  The team received the following awards: Vehicle Assault (Third Place); Sniper/Long Gun (Second Place); Individual Sniper (Second Place); and Overall Top Team (Second Place).  Mayor Clarkson congratulated the team members.

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Gayle Israel, Deputy Chief of Staff for Supervisor Candace Andersen, introduced the members of the 2013 San Ramon Valley Leadership class who were present to observe the Council meeting.

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(#7.1) Minutes of the August 28, 2012 regular meeting.

Cm. Hudson’s motion to adopt the August 28, 2012 regular City Council minutes was seconded by Cm. O’Loane and passed 3-0-1-1.  Vice Mayor Livingstone was absent and Cm. Perkins abstained.

(#7.2) Minutes of the September 11, 2012 regular meeting.

Cm. Hudson’s motion to adopt the August 28, 2012 regular City Council minutes was seconded by Cm. O’Loane and passed 3-0-1-1.  Vice Mayor Livingstone was absent and Cm. Perkins abstained.

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(#8.1) Ordinance No. 433 – Amending Title A, General and Administration, Division A5, Boards and Commissions, Chapter II Planning Commission and Chapter IV Parks and Community Services Commission Membership Requirements.

(#8.2) Resolution No. 2012-095 – Accepting Certain Drainage Dedications and Improvements in DA 0021 for Maintenance (Windemere BLC Land Development Company, LLC).

(#8.3) Resolution No. 2012-096 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Universal Building Services for Janitorial Services to Increase the Initial Three-Year Contract Amount by $600,000 for a Total Revised Three-Year Contract Amount Not to Exceed $1,050,000 and a Cumulative Five-Year Agreement Amount Not to Exceed $1,750,000.

Cm. Hudson’s motion to adopt items 8.1 through 8.3 was seconded by Cm. Perkins and passed 4-0-1-0.  Vice Mayor Livingstone was absent. 

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(#9.1) Ordinance No. 432 – Authorizing an Amendment to the Contract Between the Board of Administration of the California Public Employees Retirement System and the City Council of the City of San Ramon.

Interim City Attorney Bob Saxe provided the report.  The Council adopted Resolution No. 2012-087 on September 11, 2012 announcing an intention to amend the City’s contract with the Board of Administration of the California Public Employees Retirement System.  This was followed up on September 26, 2012 by adoption of Ordinance No. 432 authorizing the Mayor to execute the amendment.  Government Code section 20471 requires that a period of not less than 20 days elapse between adoption of the resolution and adoption of the ordinance.  Since only 14 days elapsed between adoption of Resolution No. 2012-087 and Ordinance No. 432, Mr. Saxe stated that it is necessary to readopt the ordinance.

Cm. Hudson’s motion to readopt Ordinance No. 432 was seconded by Cm. Perkins and passed 4-0-1-0.  Vice Mayor Livingstone was absent. 

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(#10.1) Resolution No. 2012-097 – Accepting Certain Trail and Access Road Dedications and Improvements in RA 1166 for Maintenance (Windemere BLC, Land Development Company, LLC).

Associate Engineer Chris Low provided the report.  The RA 1166 trail and access road improvements include approximately 3,250 feet of 12-foot-wide earthen trail, 2,775 feet of 12-foot-wide concrete trail, and 4,475 feet of rock trail/access road for a total trail and access road length of approximately 10,500 feet; 3,430 feet of concrete v-ditch; 21 bollards; and trail markings.  With this trail acceptance, the City will have approximately 14 miles of trails in Dougherty Valley.

Public Services Director Karen McNamara reviewed the accomplishments of the trail system which is to provide a fully integrated system including bikeways and a pedestrian plan connecting north-south and east-west.  The goal is to connect to the existing trails in Dougherty Valley, the Iron Horse Trail, the Cross Valley Trail, and the East Bay Regional Parks District (EBRPD) trails.  The General Plan includes a Parks and Recreation element and the Trails Master Plan (TMP) is part of that element.  The Parks Master Plan also includes a discussion regarding trails.  The TMP will: identify and prioritize trail connection to complete the trail system; develop cost estimates for construction of trail systems and connections; identify steps to complete the trail system; produce a user map (web based) with trail details; and develop trail standards for future development.   The EBRPD has trails in San Ramon in the Bishop Ranch Regional Reserve, Las Trampas Regional Wilderness, the Calaveras Ridge Trail, and the Sycamore Valley Regional Open Space. 

Public Services Division Manager Jeff Gault reviewed how the Dougherty Valley trails link with the other trails in San Ramon.  He described the various types of trails.  Cm. Perkins stated that, as a hiker, he prefers trails that are loops rather than dead ends.  Cm. O’Loane suggested that signage be provided at the trail head to illustrate the trail.  Mr. Gault stated that the City has design standards for trail markings.  Mayor Clarkson thanked staff for their work.  He remarked that there is a huge opportunity with the hills and open space in San Ramon for hiking and mountain biking trails.  He requested that staff keep the Council updated.  He asked if the City has a citizen committee for trails.  He wants San Ramon to be known as for great hiking and biking.  Ms. McNamara stated that part of the TMP process could include a public component.  Other partners include some Home Owners Associations, the GHAD, PG&E, and private property owners.  Mayor Clarkson asked if the challenge is funding or obtaining easements on the west side hills.  Ms. McNamara noted that the Calaveras Ridge trail is part of the EBRPD.  She acknowledged that funding is a challenge and wants the TMP to identify the  priorities and funding options.  Cm. Hudson suggested that there may be contingency funds left from Measure WW.  He added that the City needs to identify water sources for the hikers.  Cm. Perkins stated that scouts built earth trails for EBRPD in Brentwood for their Eagle Scout Project.  Cm. Hudson noted that engineering is needed for the trails on the ridges because of the damage from rain.  Cm. O’Loane suggested that the City coordinate with Kaiser Permanente as a healthy endeavor.  He recommended that the City provide trail maps which indicate the route, time, and connections.  Mayor Clarkson added that the City may want to create an event to publicize and highlight using the trails and promoting a healthy City.   Cm. Hudson stated that it may be necessary to establish protocols for horses as this is a popular area for horseback riding.  He suggested that the City’s trail information be included in the City newsletter.

Cm. Hudson’s motion to adopt Resolution No. 2012-097 was seconded by Cm. Perkins and passed 4-0-1-0.  Vice Mayor Livingstone was absent. 

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Cm. Hudson recommended that staff look at SB 214 and its implications for the City.  He reported that he attended the American Public Transportation Association’s 2012 Legislative Conference in Seattle, WA.  He noted that several sessions focused on the public/private partnerships and bike sharing programs.  He noted that all transit must consider the cost benefit to transit for pedestrian and bicycle options versus single occupancy vehicles.  Mayor Clarkson asked if recreational transportation is considered.  Cm. Hudson said that the problem is filling the bus on off hours.  He noted that Measure J funding will be 85% expended by 2015. 

Cm. Perkins thanked the members of the 2013 San Ramon Valley Leadership class for their participation in Leadership.

Mayor Clarkson informed residents that there will be a City Council/Planning Commission Joint Public Workshop on October 16, 2012 to review the Faria Preserve Development Project.  He noted that the most current City newsletter is in the mail.  He reminded residents that the deadline to register to vote is October 22, 2012 and the deadline to request a vote by mail ballot is October 30, 2012.

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At 8:21 p.m., there being no further business, Mayor Clarkson adjourned the meeting.

Bill Clarkson, Mayor
Patricia Edwards, City Clerk

Approved as presented at the October 23, 2012 City Council meeting 3-0-1-1; O'Loane absent; Perkins abstain.

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