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January 8, 2013

A regular meeting of the City Council of the City of San Ramon was held January 8, 2013 at 7:16 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Clarkson presiding. 
PRESENT:  Councilmembers Hudson, Livingstone, O’Loane, Perkins, Hudson, and Mayor Clarkson.
STAFF PRESENT:  City Manager Greg Rogers, Interim City Attorney Bob Saxe, Police Captain Joe Gorton, Transportation Division Manager Lisa Bobadilla, Division Manager Esther Lucas, Transportation Specialist PJ Dhoot, Engineering Services Director Maria Fierner, and City Clerk Patricia Edwards.

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Economic Development Advisory Committee member Lou Dagen led those present in the pledge of allegiance. 

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The City Clerk stated that there were no changes or additions to the agenda.  An Oversight Board meeting will be held on January 10, 2013.  There are no other changes or corrections to the meetings listed on the agenda. 

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(#4.1) Recognition of Quail Run Elementary School students with the Highest Participation Rate for the Fall 2012 Walk Bike Challenge: Zander Beckman, Saanvi Bhat, Alexander Lee, Jessica Lee, Ariel Lucas, and Mark Mar.

Recognition of Quail Run Elementary School for Achieving the Highest Number of Participants in the Fall 2012 Walk/Bike Challenge. Presented to Carol Laughlin, Principal, by Lisa Bobadilla, Transportation Division Manager.

Transportation Division Manager Lisa Bobadilla provided a summary of the Fall 2012 Walk Bike Challenge.  She recognized the students, parents, and school administration for their support and participation in the Challenge.  The San Ramon Valley Street Smarts Program focuses on traffic safety education for students and emphasizes traffic safety for bicyclists, pedestrians, and motorists.  A federal Safe Routes to School grant enabled the schools to expand program activities at all elementary and middle school sites.  These activities included Bike Rodeos, Pedestrian Bicycle Safety Assemblies, and the Walk Bike Challenge.  The Challenge encourages students to walk or ride their bike to school.  Students challenged each other and other schools.  She introduced Rene Matsumoto, Street Smarts Team Leader, and Assistant Principal Christine Koehne.  Mayor Clarkson presented certificates to students recognizing their individual achievements.  Mayor Clarkson presented a certificate in recognition of Quail Run Elementary School for Achieving the Highest Number of Participants to Assistant Principal Christine Koehne.  Mayor Clarkson thanked the parents and students for their interest and active participation.

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(#7.1) Minutes of the December 11, 2012 regular meeting.

Cm. Perkins’ motion to adopt the December 11, 2012 regular City Council minutes was seconded by Vice Mayor Hudson and passed 5-0.

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(#8.1) Minute Order No. 2013-001 – Authorizing Amendment No. 1 to the Agreement (C2010-012) with FTN Financial Main Street Advisors, LLC for Investment Advisory Services for Two Additional Years Not to Exceed $48,000 for a Total Cumulative Contract Amount Not to Exceed $120,000.

(#8.2) Minute Order No. 2013-002 – Authorizing Approval of a Purchasing Agreement with P&R Paper Supply to Provide Janitorial Supplies to the Public Services Department in a Cumulative Five Year Agreement Total Not to Exceed $500,000.

(#8.3) Minute Order No. 2013-003 – Approval of Field Naming Rights Policy for the Central Park Synthetic Turf Field Project (CIP No. 5558) and Authorizing the Public Services Director to Negotiate Terms and Conditions on Behalf of the City for a Field Naming Rights Agreement with Corporate Donors to the Project.

(#8.4) Resolution No. 2013-001 – Accepting Certain Roadway Dedications, Easements, and Improvements in Subdivision 8952 for Maintenance (Shapell Industries, Inc.).

(#8.5) Resolution No. 2013-002 – Authorizing the Mayor to Execute  Amendment No. 1 to the Existing Contract (C2011-069) with Burr, Pilger, Mayer, Inc. for Audit Services and the Preparation and Reporting of the Annual State Controller’s Report for Two Additional Years in an Amount Not to Exceed $107,250 for Amendment No.1 and a Total Cumulative Contract Amount of $212,950.

Cm. Perkins’ motion to adopt items 8.1 through 8.5 was seconded by Cm. Livingstone and passed 5-0.

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(#10.1) Library Advisory Committee Annual Report.

Division Manager Esther Lucas introduced the item and Joanne Mudry, Library Advisory Committee Member, who presented the Report.  Ms. Mudry thanked the Library Advisory Committee (LAC) members for their work.  In 2011-12, the LAC formed two new subcommittees.  The Facilities Sub-Committee gathered information to assist the LAC in the development of the teen section and Jazz collection section to the San Ramon Library.  The Jazz Collection received new shelving purchased to display available items. The Library staff is working on additional funding for the Jazz collection display.  The Teen section plans were presented to the Parks and Community Services Commission’s Facilities Sub-Committee.  After the Commission’s Facilities Sub-committee approval, the Library staff was asked to look into grant funding to purchase furniture.  The City of San Ramon reupholstered forty-two chairs and repaired seven study tables.  The LAC members formed a Library Survey Sub-Committee to develop and survey citizens regarding Library services and facilities.  The survey was designed to receive feedback to help the LAC improve current services, provide direction for future services and building improvements.  More than 600 responses were received and are being analyzed by the LAC.  Ms. Mudry presented information on the annual circulation statistics.  In 2013, the LAC Facilities Sub-Committee will continue to monitor the Jazz collection area in the San Ramon Library.  The LAC’s Survey Sub-Committee will continue to analyze the results of the survey and make recommendations to the LAC for suggested improvements to the San Ramon Library.  The LAC will also continue to evaluate library services to ensure San Ramon's libraries services meet the needs of the community.

Mayor Clarkson thanked Ms. Mudry for the Report and recognized the LAC members for their hard work.  Vice Mayor Hudson’s motion to receive the Report was seconded by Cm. Perkins and passed 5-0.

(#10.2) Public Hearing:  Introduction of Ordinance (next in line) – Amending Sections B8-43 and B8-45 and Repealing Section B8-46 of the City of San Ramon Municipal Code Allowing the Engineering Services Director (or Designee) to Erect Signs and Establishing Speed Limits on Various Road and Streets.

The staff report was provided by PJ Dhoot, Transportation Specialist.  The purpose of the Speed limit Ordinance update is to advise drivers of the maximum reasonable and safe operating speed and to provide a basis for enforcement that is fair in the context of traffic law.  The update is required to make all San Ramon speed limits valid and consistent with the California Vehicle Code (CVC).  The San Ramon Police Department needs valid speed limits in order to enforce speed laws.  She reported findings from a Federal Highway Administration 1997 Report which noted that raising or lowering posted speed limits by 5, 10, or 15 mph had a minor effect on vehicle speeds.  Raising speed limits in the region of the 85th percentile speed has an extremely beneficial effect on drivers’ compliance with the posted speed limits.  She described the process for setting valid speed limits which include: conducting a valid Engineering and Traffic Survey using procedures in the California Manual on Uniform Traffic Control Devices (CMUTCD); adoption of the speed limits through the Ordinance amendment process; and posting speed limit signs according to CMUTCD requirements.  She described the procedures for conducting an Engineering and Traffic Survey.  Ms. Dhoot listed the streets which will be affected by the proposed Ordinance. 

Cm. Livingstone asked for clarification on ‘speed traps’.  Ms. Dhoot responded that it is a segment of roadway where the posted speed limit is not supported by a valid Engineering and Traffic Survey and the speed limit is enforced by radar.  Cm. Perkins asked if the 14 road segments are out of compliance and not enforceable.  He asked if the balance of the arterials and collectors are in compliance.  Ms. Dhoot responded that the arterials and collectors are in compliance.  If a subsequent Survey is conducted and the results confirm that the existing speed limit posted is correct, no further action is required.  Ms. Dhoot noted that there was no change on four streets which were included in the Ordinance.  These streets were included because they are new roadways accepted by the City. 

Vice Mayor Hudson’s motion to introduce the ordinance, waive the reading and read by title only was seconded by Cm. Perkins and passed 5-0.

Mayor Clarkson opened the public hearing.

Jim Gibbon, resident, noted that the majority of the Ordinance dealt with the older part of town and so a study needed to be done.  He noted that the streets do not follow the Ordinance.  He expressed confusion for increasing speeds on Fostoria Way, Old Ranch Road, and San Ramon Valley Boulevard.  The speed increase for Fostoria Way exacerbates the potential for problems in a slow area with a dangerous intersection.  He is concerned about the speed increase on Old Ranch Road.  He stated that there is no speed limit sign on San Ramon Valley Boulevard from Pine Valley Road to Alcosta Boulevard.  He suggested using the $5,000 to add more speed signs in the City and looking into having roads with the same speeds. 

Interim City Attorney Bob Saxe stated that the proposed Ordinance is an amendment to the existing Ordinance.  The only streets which are affected by the proposed Ordinance are the 14 streets identified in the staff report and are being added to the Ordinance.  Cm. Perkins noted that speed limits are being increased on only ten streets.  If these speed limits are not increased, the police cannot enforce them. 

Vice Mayor Hudson stated that the Policy Committee removed Stagecoach from the list of roads with speed limit changes because of state mandates.  The CVC governs the speeds at which vehicles may travel. 

Cm. Perkins requested that staff confirm that the City is in compliance with the CMUTCD posting requirements for all arterials and collectors with speed limits over 25 mph.  Ms. Dhoot stated that staff will review these streets when they post the new signs. 

Cm. O’Loane asked if the traffic light timing will change as a result of the increase in speed from 45 to 50 mph on Dougherty Road.  Engineering Services Director Maria Fierner stated that changing the speed limit does not affect the traffic signals.

Mayor Clarkson asked if there is any flexibility for posting a lower speed on streets with homes which are right on the street such as Tareyton.  Ms. Dhoot replied that there is no flexibility and that Tareyton does not qualify for a Prima Facie 25 mph.  Mayor Clarkson added that it is frustrating not to have more flexibility to use common sense.  Ms. Dhoot stated that the CVC establishes a Prima Facie 25 mph speed limit in school zones. 

Ms. Dhoot introduced Sergeant Pat Cerruti and Corporal Randy Ritter of the Traffic Control Division.  Sergeant Cerruti stated that the safety of the public is their primary issue.  Valid Surveys make the roads enforceable and safer.  Corporal Ritter complimented Ms. Dhoot, Lisa Bobadilla and Mike Talley for their work in this area.  The Surveys and correct speed limits help the Traffic Enforcement Division.  Their main concern is safety with the goal to get drivers to slow down.  Cm. Perkins said that residents have told him that they want more traffic enforcement.  Cm. O’Loane stated that using the 85% percentile makes sense.  He thanked Ms. Dhoot for a thorough report.

Mayor Clarkson asked if residents who wanted a lower speed limit could put in a traffic calming measure and then retest the road in a year to see if the traffic calming was effective.  Ms. Bobadilla responded that the Residential Traffic Calming Program focuses on residential streets.  Arterials and collectors have their own specific traffic calming features.  She indicated that the option questioned by Mayor Clarkson could not be done. 

Mayor Clarkson closed the public hearing.

Vice Mayor Hudson’s motion to close the public hearing and continue the Ordinance to January 22, 2013 for adoption was seconded by Cm. Perkins and passed 5-0.

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Cm. Perkins stated that he attended Congressman Eric Swalwell’s swearing in ceremony in Washington, D.C.  It was an extraordinarily educational and fun event.  He looks forward to working with Congressman Swalwell on behalf of the citizens of the Valley.

Vice Mayor Hudson reported that the Sustainable Community Strategies is expected to be completed by June 2013.  He noted that Priority Development Areas will have an advantage when applying for funding.  He added that SB 214 would change California law to authorize a legislative body to create an infrastructure financing district, adopt an infrastructure financing plan, and issue bonds by resolutions.

Mayor Clarkson invited residents to attend the San Ramon Historic Foundation’s Annual Crab Feed on January 26, 2013 at Dougherty Station Community Center.

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At 8:25 p.m., there being no further business, Mayor Clarkson adjourned the meeting.

Dave Hudson, Vice Mayor
Patricia Edwards, City Clerk

Approved as presented at the January 22, 2013 City Council meeting 4-0-1-0; Clarkson absent.

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