Home City Council Departments Services Calendar Contact Us Search
cherry blossoms in Central Park
San Ramon LogoCity Council Minutes title line

MINUTES OF THE
CITY OF SAN RAMON COUNCIL MEETING
May 28, 2013

A regular meeting of the City Council of the City of San Ramon was held May 28, 2013 at 5:01 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Clarkson presiding. 
PRESENT:  Councilmembers Hudson, Livingstone, O’Loane (late), Perkins, and Mayor Clarkson.
STAFF PRESENT:  City Manager Greg Rogers, Interim City Attorney Bob Saxe, Police Chief Scott Holder, Division Manager Esther Lucas, Transportation Division Manager Lisa Bobadilla, Emergency Preparedness Manager Ray Riordan, Division Manager Debbie Chamberlain, Planning/Community Development Director Phil Wong, and City Clerk Patricia Edwards.

* * * *

CLOSED SESSION

(#1.1) Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Karen McNamara, Eva Phelps, Toni Renault, and Bob Saxe concerning Negotiations with the San Ramon Police Officers Association.

(#1.2) Pursuant to Government Code § 54957.6 to meet with the City Council’s Labor Negotiators: Scott Holder, Eva Phelps, and Toni Renault Concerning Negotiations with SEIU Local 1021.

At 5:01 p.m., the Council convened to Closed Session: (1) Pursuant to Government Code § 54957.6 to meet with the City Council’s Labor Negotiators: Karen McNamara, Eva Phelps, Toni Renault, and Bob Saxe concerning Negotiations with the San Ramon Police Officers Association; and (2) Pursuant to Government Code § 54957.6 to meet with the City Council’s Labor Negotiators: Scott Holder, Eva Phelps, and Toni Renault Concerning Negotiations with SEIU Local 1021.  All Councilmembers were in attendance.

At 7:25 p.m., Mayor Clarkson reconvened the Council meeting.  All Councilmembers were present.  Mayor Clarkson reported that the Council took no action on items 1.1 and 1.2

* * * *

PLEDGE OF ALLEGIANCE

Jim Gibbon, resident, led those present in the pledge of allegiance. 

* * * *

ANNOUNCEMENTS

The City Clerk stated that there were no changes or additions to the agenda.  She noted that the Teen Council meeting scheduled for June 18, 2013 will be held on June 4, 2013.   

* * * *

SPECIAL PRESENTATIONS

(#4.1) Recognition of Maekhila Koppikar, 2012/13 Parks and Community Services Commission Student Commissioner.  Presented by Dominique Yancey, Parks and Community Services Commission Chair.

Dominique Yancey, Chairperson of the Parks and Community Services Commission, recognized Maekhila Koppikar for her dedication, Teen Council leadership, and service on the Commission.  She presented Ms. Koppikar with a plaque from the Commission.  Mayor Clarkson presented Ms. Koppikar with a certificate of recognition.  Ms. Koppikar stated that it was an honor to serve as Teen Council Chair and Student Commissioner.  She thanked the Council for their support.  Vice Mayor Hudson stated that the Teen Council is an excellent opportunity for teens to see how government works.  Cm. Perkins noted that the Teen Council’s work on the Smoking Ordinance will make a significant impact and be a legacy for many years. 

(#4.2) Proclamation Designating June 1-7, 2013 as National Cardiopulmonary Resuscitation and Automated External Defibrillator Awareness Week and Commitment to a HeartSafe Community.  Presented by Mayor Clarkson to Ray Riordan, Emergency Preparedness Manager.

Mayor Clarkson presented the proclamation to Ray Riordan, Emergency Preparedness Manager.  Mr. Riordan noted that the survival rate for sudden cardiac arrest victims when witnessed by a bystander providing CPR or AED assistance is 7% nationally, 27% in Contra Costa County, and 51% in the San Ramon Valley.  He attributed this success to the educational effort of the HeartSafe Community.  He reported that 450 people were trained in compression only CPR at the Art and Wind Festival. 

(#4.3) Recognition of Ray Riordan, Emergency Preparedness Manager, as Employee of the Month for May 2013.  Presented by Police Chief Scott Holder. 

Police Chief Holder summarized Mr. Riordan’s career in emergency preparedness.  Mr. Riordan was hired in 2006 and was responsible for updating the Emergency Operations Center, the City’s Emergency Operations Plan, and creating a partnership with the San Ramon Valley Emergency Preparedness Corps Council.  He has received two state awards and secured two FEMA grants for the City.  The May 15, 2013 Statewide Golden Guardian Exercise was a coordinated effort of 35 City employees and representatives from the Fire District, American Red Cross, CERT, San Ramon Regional Medical Center, and Camp Parks Combat Hospital.  Chief Holder presented Mr. Riordan with a gold star and certificate of recognition.  Mr. Riordan thanked the Council for its support.  Mayor Clarkson stated that the City will appreciate Mr. Riordan’s work when a future emergency occurs.  

* * * *

PUBLIC COMMENT

Jim Gibbon, resident, stated that the Calaveras Fault runs through the Faria property.  He expressed concern that the Faria proposal will include grading and filling and asked what it will cost for repairs in the event of an emergency in that area.  He noted that the Bay Area is overdue for a major earthquake.  He suggested that the Council examine the emergency food packet program which is conducted annually at the Alameda County Fair.  The program is sponsored by Kids Against Hunger.

Roz Rogoff, resident, pursued her interest in providing animal control services in San Ramon.  She suggested that the City work with the County to provide a south county site.  She stated that the City is not getting its money’s worth for what it is paying the County for these services.  The City could use its County payment to pay for staffing.  She asked the Council to look for a City location.

* * * *

CITY COUNCIL APPOINTMENTS

(#6.1) Minute Order No. 2013-017 – Confirming Linda Mannina’s Appointment to the Contra Costa Transportation Authority Citizens Advisory Committee.

The City Clerk provided the report.  The Citizens Advisory Committee provides citizen perspective, participation, and involvement in the Contra Costa Transportation Authority voter-approved Transportation Expenditure Plan and Growth Management Program. One application was received from Linda Mannina by the March 26, 2013 deadline. 

Vice Mayor Hudson’s motion to adopt Minute Order No. 2013-017 to appoint Linda Mannina to serve on the Contra Costa Transportation Authority Citizens Advisory Committee for a term through 2017 was seconded by Cm. Livingstone and passed 5-0.

* * * *

APPROVAL OF MINUTES

(#7.1) Minutes of the April 23, 2013 regular meeting.

Cm. Perkins’ motion to approve the April 23, 2013 regular City Council minutes was seconded by Vice Mayor Hudson and passed 5-0.

(#7.2) Minutes of the May 14, 2013 regular meeting.

Cm. Perkins’ motion to approve the May 14, 2013 regular City Council minutes was seconded by Vice Mayor Hudson and passed 5-0.

(#7.3) Minutes of the May 20, 2013 special meeting.

Cm. Perkins’ motion to approve the May 20, 2013 special City Council minutes was seconded by Cm. O’Loane and passed 3-0-0-2.  Vice Mayor Hudson and Cm. Livingstone abstained.

* * * *

CONSENT CALENDAR

(#8.1) Register of Demands as Presented by the City Treasurer (Period ending April 30, 2013).

(#8.2) Minute Order No. 2013-018 – Accepting the Work by Pleasanton Engineering Contractors, Inc. for the Fountain Vault Davit Arm Installation Project (Part of CIP No. 5478) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.3) Minute Order No. 2013-019 – Accepting the Work by California Waters for the West Branch Step Fountain Waterproofing (Part of CIP No. 5478) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.4) Resolution No. 2013-041 – Accepting Certain Landscape Dedications and Landscape Improvements for Maintenance in Subdivision 9144 (Windemere BLC Land Development Co., LLC).

(#8.5) Resolution No. 2013-042 – Authorizing the Mayor to Execute an Agreement with MCK Services Inc. for the Construction of the Bollinger Canyon Road Widening – Pavement Rehabilitation Phase (CIP 5324) and Crow Canyon Road Pavement Rehabilitation Project (CIP 5561) in an Amount
Not to Exceed $2,749,999.

(#8.6) Resolution No. 2013-043 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with ENGEO, Inc. for Materials Testing and Construction Inspection Services for a Time Extension from January 1, 2014 to December 31, 2014.

(#8.7A) Resolution No. 2013-044 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Azari Engineering, Inc. for Surveying and Miscellaneous Civil Engineering Consulting Services for a Time Extension from January 1, 2014 to December 31, 2014 and in an Additional Amount Not to Exceed $300,000.

(#8.7B) Resolution No. 2013-045 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Ruggeri-Jensen-Azar for Surveying and Miscellaneous Civil Engineering Consulting Services for a Time Extension from January 1, 2014 to December 31, 2014 and in an Additional Amount Not to Exceed $300,000.

(#8.7C) Resolution No. 2013-046 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with URS Corporation for Surveying and Miscellaneous Civil Engineering Consulting Services for a Time Extension from January 1, 2014 to December 31, 2014 and in an Additional Amount Not to Exceed $300,000.

(#8.8A) Resolution No. 2013-047 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with ENGEO, Inc. for Geotechnical Engineering Consulting Services for a Time Extension from January 1, 2014 to December 31, 2014.

(#8.8B) Resolution No. 2013-048 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Cal Engineering & Geology, Inc. for Geotechnical Engineering Consulting Services for a Time Extension from January 1, 2014 to December 31, 2014.

(#8.9) Resolution No. 2013-049 – Adopting an Updated Policy for Citywide Emergency Management.

(#8.10) Resolution No. 2013-050 – Renewing an Agreement with the American Red Cross for the Use of City of San Ramon Facilities as Emergency Shelters During Declared Emergencies.

(#8.11) Resolution No. 2013-051 – Reaffirming the City of San Ramon’s Involvement in the San Ramon Valley Emergency Preparedness Citizen Corps Council and Supporting the Inclusion of Contra Costa County as a Contributing Member.

(#8.12) Resolution No. 2013-052 – Approving the Landscaping & Lighting District No. 1984-1 Engineer's Report for Fiscal Year 2013/14; Adopting a Resolution of Intention to Levy and Collect Assessments for Fiscal Year 2013/14; and Setting a Public Hearing for June 11, 2013.

Vice Mayor Hudson’s motion to adopt items 8.1 through 8.12 was seconded by Cm. Livingstone and passed 5-0.

* * * *

UNFINISHED BUSINESS

(#9.1A) Resolution No. 2013-053 – Submitting a Proposition to the Voters at the November 5, 2013 Regular Municipal Election to Amend the San Ramon Municipal Code Section A3-1 of Chapter I of Division A3 of Title A to Change the General Municipal Election Date from Odd Years to Even Years and to Extend the Terms of the Mayor and City Councilmembers by One Year to Accomplish That Change.

(#9.1B) Resolution No. 2013-054 – Submitting a Council Initiated Charter Amendment to the Voters at the Regular Municipal Election on November 5, 2013.

Interim City Attorney Bob Saxe provided the report.  Resolution No. 2013-053 amends the City’s Municipal Code by changing the date of the election to even numbered years and extending the terms of the mayor and all councilmembers by one year.  He noted that the option to extend terms is provided by the state legislature.  Resolution No. 2013-054 amends the Charter provision concerning the election of the mayor.  It changes the date of the mayor’s election to even years and allows the mayor elected in 2013 to serve a maximum of nine years.  Another issue is the amount of money saved by changing to even year elections.  He explained how he calculated the cost savings and conservatively estimates a savings of approximately $142,000 per election. The main benefit to moving to even years is that there will be state, federal, and perhaps county elections which will have items on the ballot and result in cost savings.

Mayor Clarkson opened the public comment.

Roz Rogoff, resident, supports the measure for the November ballot.  She stated that residents, not the Council, should vote and decide which candidates have the extra year.

Mayor Clarkson closed the public comment.

Cm. Perkins’ motion to adopt Resolution No. 2013-053 was seconded by Cm. O’Loane and passed 3-2.  Vice Mayor Hudson and Cm. Livingstone voted against the Resolution.

Cm. Perkins’ motion to adopt Resolution No. 2013-054 was seconded by Cm. O’Loane and passed 3-2.  Vice Mayor Hudson and Cm. Livingstone voted against the Resolution.

Cm. Livingstone stated that it is unfortunate that the City is spending $200,000 this year on an election which is not needed.

* * * *

NEW BUSINESS

(#10.1) Teen Council Annual Report.

Recreation Services Division Manager Esther Lucas introduced Maekhila Koppikar, 2013-14 Teen Council Chair, who provided the report.  Ms. Koppikar provided information on the Council’s three subcommittees: Public Relations, Programming, and Community Outreach.  This year’s Teen Council focused on: implementing the ideas of previous Teen Councils; increasing involvement in identifying community issues and advocating for Teen causes; increasing efforts to communicate with other youth councils in the area; and increased involvement in City sponsored events.  She presented a summary of the Council’s 2012-13 accomplishments.  The Public Relations Committee made presentations at Back to School Night, sponsored Senior Tech Day and Culturefest, and implemented a Teen Citizenship Award.  The Social Media Group participated in the City’s Social Media Committee and encouraged teens to subscribe to the www.srteen.orgwebsite.  The Community Outreach Committee provided a Teen Government Shadow Day, was awarded the Outstanding Special Event by the California Parks and Recreation Society for the Race to Nowhere movie event, and were successful in having the Council adopt the Tobacco Ordinance.  The Program Committee provided the Teen Council with volunteer opportunities and supported and planned teen related events.

The 2013-14 Goals include: The Expression Project; Behind the Orange Curtain movie screening; continuing with the Teen Government Shadow Day; continuing to find ways to promote the Teen Council; continuing to promote communication between school clubs and the Teen Council; working with the City’s Social Media Group to further develop Social Media as a form of outreach and marketing; executing planned programs; identifying and advocating for specific issues affecting Teens in San Ramon; finalizing the Tobacco Ordinance requirements (i.e. signage); continuing outreach and community volunteering; and reviewing and updating the Teen Council By-Laws.

Cm. Perkins commended the Teen Council for their liaisons to City committees.  He stated that it was mutually beneficial.  Cm. O’Loane thanked the Teen Council for their work.  Mayor Clarkson congratulated the Teen Council on their achievements. 

Vice Mayor Hudson’s motion to receive the report was seconded by Cm. O’Loane and passed 5-0.

(#10.2) Oral Report:  Introduction of Elaine Schroth, new TRAFFIX Program Manager, and Update on Measure J Traffic Congestion Relief Agency - TRAFFIX Program.

Lisa Bobadilla, Transportation Division Manager, provided a summary of the TRAFFIX program which is funded by Measure J.  She introduced Elaine Schroth, the new TRAFFIX Program Manager, who provided the report.  Ms. Schroth stated that 1,400 students currently participate in the program.  She thanked the Council for their support.  Marketing and outreach efforts included presentations at PTA meetings, Open Houses, and school activities.  A current promotional item includes a $25 “Try TRAFFIX” pass.  Annual passes are available for $200 each until June 15, 2013 and $275 after that date with a payment plan option and developing options for a multi-student discount pass program.  A route study will be conducted to assess bus transportation needs and route planning to improve ridership in 2014-15.  A recent TRAFFIX study shows that schools where TRAFFIX is offered have a lower vehicle trip generation rate per student than schools which do not have the program.  There are 450,000 fewer vehicle trips per year as a result of the program.  Vice Mayor Hudson stated that TRAFFIX is a program designed to decrease traffic congestion.  He suggested more service at California High School and that it might be useful to review the schools in Dougherty Valley. 

Cm. Perkins’ motion to receive the report was seconded by Vice Mayor Hudson and passed 5-0.

(#10.3) Public Hearing:  Introduction of Ordinance (next in line) – Updates to the City of San Ramon’s Emergency Management Ordinance.

The staff report was provided by Ray Riordan, Emergency Preparedness Manager.  The updated Ordinance was reviewed by the City Disaster Council and City Policy Committee.  Both accepted the updates and recommended that the Ordinance be forwarded to the City Council for consideration. The modifications address: the ability of the Emergency Services Director to provide oversight in preparedness and recovery as well as response activities; allow the City to request or send mutual aid; appoint a representative to manage Federal Emergency Management or California Office of Emergency Services inquiries and support; and corrects terminology to more closely align the City’s Ordinance with the California and Federal Emergency Management Agencies.

Vice Mayor Hudson’s motion to introduce the Ordinance, waive the reading and read by title only and open the public hearing was seconded by Cm. Livingstone and passed 5-0.

Cm. O’Loane questioned who declares the ‘enemy’.  Mr. Riordan stated that it is part of the phraseology used in the Emergency Services Act and ‘enemy’ refers to ‘terrorism’.  Vice Mayor Hudson asked if the Association of Bay Area Governments (ABAG) program was incorporated.  Mr. Riordan stated that ABAG studies seismic disaster mitigation efforts.  The City integrates many of ABAG’s policy recommendations regarding seismic instructions and response into the City’s disaster mitigation efforts.

Mayor Clarkson opened the public hearing.

Jim Gibbon, resident, complimented the Emergency Management staff for their efforts which will be used in a disaster.  He projects that San Ramon will need to help the Bay Area and deal with an influx of people from nearby areas who will be looking for shelter.  He suggested that the City prepare emergency awareness information for residents. 

Mayor Clarkson closed the public hearing.

Vice Mayor Hudson asked if a ‘shelter in place’ is part of the City’s plan.  Mr. Riordan replied that there was a 4,000 gallon diesel spill into the stormdrain system in 2009.  San Ramon is part of the Contra Costa County Hazardous Material Response Warning System which is managed by the Sheriff’s office.  He stated that shelter in place is the initial proper response for this type of emergency until assessments are completed. 

Vice Mayor Hudson’s motion to close the public hearing and agendize the Ordinance for adoption on June 11, 2013 was seconded by Cm. Perkins and passed 5-0.

(#10.4) Informational Report:  Mixed Use Development.

Division Manager Debbie Chamberlain provided the definition, background, purpose, types, examples, General Plan 2030 specifics, and Floor Area Ratio (FAR) regarding Mixed Use in San Ramon.  Four types of Mixed Use in San Ramon include: the City Center combining lifestyle with a retail focus; the North Camino Ramon Specific Plan (NCRSP) is transit oriented; the Crow Canyon Specific Plan (CCSP) has a service and commercial orientation; and the St. James Place Project is an example of a live/work configuration.  Mixed Use projects include a variety of configurations such as vertical (City Center), horizontal (Home Depot, Staples, and Skyline community), or a hybrid (NCRSP and CCSP).  The Norris Tech Center property is an example of flex space.  The CCSP is a conceptual Mixed Use Plan for five separately owned parcels.  The 2007 plan insures integration of the components and internal circulation for the final project.  The final product will be Mixed Use after all the individual components are phased in. 

Mayor Clarkson opened the public comment.

Jim Gibbon, resident, stated that the concept of Mixed Use and urbanism is laudable as long as it recognizes the trade off which is the maintenance of open space.  He stated that Mixed Use is a ‘hodge podge’ which is very broad with very little concept.  Approving Mixed Use projects creates a project for which there is no City Council approval.  Mixed Use zoning creates a use permit which lasts forever because it ‘stays with the land’.

Mayor Clarkson closed the public comment.

Cm. Perkins asked if cities have specifically assigned Mixed Use ratios.  Ms. Chamberlain responded that Livermore has one neighborhood with a 20% retail requirement for Mixed Use and that other cities use a FAR.  Cm. Perkins asked if there are ratios which work better than others and if any ratios are unsuccessful.  Phil Wong, Planning/Community Development Director, responded that it depends on the concept and location.  It also depends on the transportation and transit patterns.  There is no magic number.  Cm. Perkins asked if there were any successful ratios.  Mr. Wong replied that it depends on what the City wants for the specific location.  Flexibility and parking are two key factors.  Vice Mayor Hudson asked if there were substantial changes in the definition of Mixed Use between the 2020 and 2030 General Plans.  Mr. Wong responded that the Mixed Use definitions are essentially the same.  Cm. O’Loane asked if other communities have ratios.  Mr. Wong stated that other cities use a FAR for their projects.  He added that the FAR in San Francisco may have a 1.5 FAR or higher because the buildings are taller and there are more transit opportunities.  Cm. O’Loane asked if  Mixed Use is an “after the fact” concept.  Mr. Wong stated that Mixed Use is an old term and now it is called ‘smart growth’ which blends uses and is pedestrian friendly.  Cm. O’Loane asked about the use permit limitations.  Mr. Wong stated that use permits run with the land.  Use permits can be processed depending on the zoning map and Zoning Ordinance and that nonconforming uses exist.  Mayor Clarkson commented on the purpose and diversity of Mixed Use in San Ramon.  The livability of neighborhoods depends on the creative use of Mixed Use.  Vice Mayor Hudson noted that the state is committed to Mixed Use and it will increase in the future.  Cm. Perkins noted that the Policy Guide on Smart Growth stated that Smart Growth provides choices for all Americans.  It facilitates the opportunities for everyone to pursue the ‘American Dream’ of their choosing.  Not every project meets everyone’s needs.  Mayor Clarkson noted the need for a balance of different types of neighborhoods.  Cm. O’Loane requested an explanation of the flex space option.  Ms. Chamberlain stated that it is an interim use.  An example is the Dublin BART station where the first floor was intended for retail but was initially used for residential until the need for retail developed.      

Cm. Perkins’ motion to receive the report was seconded by Vice Mayor Hudson and passed 5-0.

* * * *

CITY MANAGER COMMENTS

* * * *

PUBLIC COMMENT

* * * *

CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

Cm. Perkins thanked staff for presenting an excellent Art and Wind Festival.

Cm. O’Loane recognized the staff’s efforts.  He noted that many people questioned the status of the City Center project.

Mayor Clarkson reminded residents to register so that they are able to vote in the November 5, 2013 Municipal Election. 

* * * *

ADJOURNMENT

At 9:25 p.m., there being no further business, Mayor Clarkson adjourned the meeting.

Signed:
Bill Clarkson, Mayor
Patricia Edwards, City Clerk

Approved as presented at the June 11, 2013 City Council meeting 4-0-1-0; Perkins absent.

We provide efficient delivery of quality public services that are essential to those who live and work in San Ramon.
2226 Camino Ramon, San Ramon, CA 94583 | Map | Phone (925) 973-2530 | Fax (925) 866-0547