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MINUTES OF THE
CITY OF SAN RAMON COUNCIL MEETING
July 23, 2013

A regular meeting of the City Council of the City of San Ramon was held July 23, 2013 at 6:30 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Clarkson presiding. 
PRESENT:  Councilmembers Hudson, Livingstone, O’Loane, Perkins, and Mayor Clarkson.
STAFF PRESENT:  City Manager Greg Rogers, Interim City Attorney Bob Saxe, Police Chief Scott Holder, Transportation Specialist PJ Dhoot, Planning Division Manager Debbie Chamberlain, and City Clerk Patricia Edwards.

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CLOSED SESSION

(#1.1) Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Karen McNamara, Eva Phelps, Toni Renault, and Bob Saxe concerning Negotiations with the San Ramon Police Officers Association.

(#1.2) Pursuant to Government Code §54956.9 (d)(1) Conference with Legal Counsel – Existing Litigation: United States et al v. J-M Manufacturing Company and Formosa Plastics Corporation.

At 6:30 p.m., the Council convened to Closed Session: (1) Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Karen McNamara, Eva Phelps, Toni Renault, and Bob Saxe concerning Negotiations with the San Ramon Police Officers Association; and (2) Pursuant to Government Code §54956.9 (d)(1) Conference with Legal Counsel – Existing Litigation: United States et al v. J-M Manufacturing Company and Formosa Plastics Corporation.

The City Clerk stated that Interim City Attorney Bob Saxe requested that an item be added to the Closed Session.  Mr. Saxe said that communication was received from SEIU well after the agenda was posted.  The request to add this item satisfies the requirements of Government Code §54954.2 which are that the information was received after posting of the agenda and that it requires immediate attention.  A 2/3s vote is required.  Vice Mayor Hudson supports the addition of this item in order to avoid delay in the negotiations and impacts on the employees involved.  Vice Mayor Hudson’s motion to add “Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Toni Renault and Scott Holder Concerning Negotiations with SEIU” to the Closed Session stating that the item was received after posting of the agenda and requires immediate attention was seconded by Cm. Livingstone and passed 5-0. 

At 7:13 p.m., Mayor Clarkson reconvened the Council meeting.  All Councilmembers were present.  Mayor Clarkson reported that the Council took no action on item 1.1.  On item 1.2, on a motion made by Cm. Perkins, seconded by Vice Mayor Hudson, the Council unanimously instructed and authorized the Mayor to proceed with finalizing a settlement agreement.  Mayor Clarkson reported that the Council took no action on item 1.3. 

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PLEDGE OF ALLEGIANCE

Transportation Specialist PJ Dhoot led those present in the pledge of allegiance. 

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ANNOUNCEMENTS

The City Clerk stated that there were no changes or additions to the agenda.  There are no changes or corrections to the meetings listed on the agenda. 

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CONSENT CALENDAR

(#4.1) Register of Demands as Presented by the City Treasurer (Period ending June 30, 2013).

(#4.2) City of San Ramon Quarterly Investment Report (Period Ending June 30, 2013).

(#4.3) Resolution No. 2013-077 – Authorizing the Mayor to Execute an Agreement with Fire Protection Specialists, Inc. to Provide Fire System Services in an Initial Annual Amount Not to Exceed $28,350 and to Enter Into Subsequent Amendments for a Cumulative Five-Year Agreement Total Not to Exceed $200,000.

Cm. Perkins’ motion to adopt items 4.1 through 4.3 was seconded by Cm. Livingstone and passed 5-0. 

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SPECIAL PRESENTATIONS

(#5.1) Recognition of Transportation Advisory Committee Teen Council Liaisons:  Mischa Fritz and Miranda Shakes by Transportation Specialist PJ Dhoot.

Transportation Specialist PJ Dhoot recognized Teen Council Liaisons: Mischa Fritz and Miranda Shakes for their service and contributions to the Transportation Advisory Committee.  She presented each of them with a certificate of recognition.  Mayor Clarkson congratulated them and wished them well.

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PUBLIC COMMENT

Janet Soderstrom, resident, discussed the public outrage which resulted from a police action which killed a dog in Hawthorne, CA.  She requested that the Mayor and the Police Chief take a proactive approach and issue a written statement to residents that the Department is doing everything possible to prevent this from happening in San Ramon.  She stated that she has not been contacted by City staff after her request at the July 9, 2013 Council meeting.  She requested that the Police Department change their protocol and training in order to protect dogs in San Ramon.

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DEFERRED CONSENT ITEMS

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CITY COUNCIL APPOINTMENTS

(#8.1) Minute Order No. 2013-023 – Ratifying the Housing Advisory Committee Appointments.

Planning Division Manager Debbie Chamberlain provided the report.  Applications from Housing Advisory Committee (HAC) incumbents Mary Dunne Rose and Dick Vesperman were received by the June 2013 deadline.  The Planning Commission interviewed Ms. Dunne Rose and Mr. Vesperman on July 16, 2013 and recommended their appointment to the HAC. 

Cm. Perkins’ motion to adopt Minute Order No. 2013-023 appointing Mary Dunne Rose and Dick Vesperman to the HAC for terms through July 30, 2015 was seconded by Cm. Livingstone and passed 5-0.

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APPROVAL OF MINUTES

(#9.1) Minutes of the July 9, 2013 regular meeting.

Cm. Perkins’ motion to approve the July 9, 2013 regular City Council minutes was seconded by Cm. Livingstone and passed 4-0-1-0.  Cm. O’Loane abstained.

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UNFINISHED BUSINESS

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NEW BUSINESS

(#11.1) Oral Report:  Update Addressing Public Safety Issues Related to Growth and Crime Trends in the City.

Police Chief Scott Holder reviewed the Major Action Plan Items for Police Services in Fiscal Year 2012/13.  He noted that in 2007, 56 officers served a population of 58,085.  In 2013, 58 officers served a population of 76,154.  He presented comparisons of population, sworn officers, City budgets, Police budgets and cost per resident for Dublin, Pleasanton, Livermore, Walnut Creek and San Ramon.  Dublin’s cost per resident is $335 while San Ramon’s is $221.  He also presented a comparison of Total Part 1 Crimes for these cities.  Walnut Creek had a rate of 32.67 per 1,000 residents while San Ramon’s rate is 12.95.  He noted that the General Plan calls for a 3 to 5 minute response time for Priority 1 Incidents.  In 2007-2011, San Ramon’s response time was 3 minutes and 30 seconds.  In 2013, the time increased to 6 minutes and 43 seconds because of the increase in the City’s size, increased traffic, and the number of officers on duty at any given time.  Chief Holder discussed the City’s Beat System options and Shift Staffing.  Staffing concerns include the need to replace officers who are absent due to training, vacation, court, sick leave, or injuries.  Although San Ramon is still a safe community, residential burglaries have increased by 37% and stolen vehicles by 110%.  Part 1 Crimes (homicide, rape, robbery, assault, burglaries, thefts, stolen vehicles, and arson) are down 17.5% for the first half of 2013 versus 2012.  The number of arrests and the rate of Felony Case Closures have increased.  The number of citations issued has decreased 17% from 2012 to 2013.  Dispatch costs have increased $75,000 over the previous year as a result of the volume of San Ramon calls handled.  He noted that only one officer is covering 11 elementary schools and four middle schools to provide youth services.  Although the City is safe, Chief Holder stated that San Ramon cannot continue at the current staffing levels.  He recommended that the City adopt Six Beats and that all shifts be staffed with six officers with week day evening shifts staffed with five officers.  He recommended hiring four additional Officers.  Adding three Patrol Officers will provide adequate staff for the Six Beats.  One Officer would be assigned to cover Character Counts!  New Officers can be hired at considerable cost to the City but with a reduced retirement savings.  He recommended that the City begin the process to immediately hire two Lateral Officers; begin recruitment and selection of two officers to attend the January Police Academy; and hire two part time Police Technicians to increase patrols for City parks.       

Cm. Perkins requested that Chief Holder develop a cost proposal for the additional Police staffing.  Chief Holder stated that the two Lateral Officers could probably be on staff by January.  Overtime costs would be decreased but not eliminated.  Vice Mayor Hudson suggested that the Finance Committee look at sending four officers to the Police Academy.  This issue is not just a cost item.  The Council needs to determine the priorities for its citizens.  Acknowledging the deficit issue, he stated that the City cannot ignore what it will cost in the future.  Cm. O’Loane requested information regarding response time in the sample cities.  He asked what the priority is in terms of responding to a medical call.  Chief Holder stated that the San Ramon Police Department is the first responder at night.  During the day, the Police and Fire Department staff typically arrive at about the same time.  Cm. O’Loane noted that the overtime cost is approximately 5% of the budget which did not seem outrageous for a 24/7 operation.  He asked when residential burglaries usually occur.  Chief Holder stated that they typically occur during the day when people are at work.  Cm. O’Loane concurred with the request for the Finance Committee to review the funding request.  Cm. Perkins noted that the Police Department is anticipating 3-4 retirements and asked what the plans are to replace these officers.  Chief Holder responded that a plan is in place to hire replacement staff.  Cm. Perkins suggested that the City consider authorizing more officers and establish a minimum staffing level.  He asked how many residents have registered their home security system with the Citizen View Program.  Chief Holder stated 36-40.  Cm. Perkins encouraged residents to participate in the Program.  Cm. Livingstone stated that public safety is Job #1 and that more officers are needed on the street.  He noted that it is difficult to balance the budget and the City should look at what may need to be cut to cover this cost.  Mayor Clarkson stated that San Ramon takes safety for granted.  He supports bringing the Police Department request to the Finance Committee and providing recommendations to the Council.  Chief Holder stated that San Ramon can do better.

Vice Mayor Hudson’s motion to receive the report was seconded by Cm. Perkins and passed 5-0.

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CITY MANAGER COMMENTS

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PUBLIC COMMENT

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CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

Vice Mayor Hudson provided an update to the One Plan Bay Area Plan.  He reported that Option 2 was adopted by the Association of Bay Area Governments and the Metropolitan Transportation Commission.  The Bay Area Regional Housing Needs Assessments were finalized with an eight year plan and a review after four years.

Mayor Clarkson reminded residents who are interested in running for the Mayoral or City Council seats to contact the City Clerk to obtain their Nomination Documents.  He invited residents to attend the Sunday night Summer Concert Series in Central Park.

Police Chief Holder invited residents who are interested in participating in the August 6, 2013 National Night Out to contact the Police Department by August 1, 2013.

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ADJOURNMENT

At 8:39 p.m., there being no further business, Mayor Clarkson adjourned the meeting.

Signed:
Bill Clarkson, Mayor
Patricia Edwards, City Clerk

Approved as presented at the August 13, 2013 City Council meeting 5-0-0-0; O'Loane abstain.

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