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MINUTES OF THE
CITY OF SAN RAMON COUNCIL MEETING
September 10, 2013

A regular meeting of the City Council of the City of San Ramon was held September 10, 2013 at 6:01 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Clarkson presiding. 
PRESENT:  Councilmembers Hudson, Livingstone, O’Loane, Perkins, and Mayor Clarkson.
STAFF PRESENT:  City Manager Greg Rogers, Interim City Attorney Bob Saxe, Police Chief Scott Holder, Public Services Director Karen McNamara, Division Manager Esther Lucas, Planning Division Manager Debbie Chamberlain, Transportation Specialist PJ Dhoot, and City Clerk Patricia Edwards.

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CLOSED SESSION

(#1.1) Pursuant to Government Code §54956.8 to Meet and Instruct the City Council’s Real Property Negotiator Greg Rogers Regarding Negotiations with Sunset Development Company on Price and Terms Relating to a Proposal for Purchase of APN: 213-133-086 and for Transfer of City’s Interest in a Portion of APN: 213-120-010.

At 6:02 p.m., the Council convened to Closed Session Pursuant to Government Code §54956.8 to Meet and Instruct the City Council’s Real Property Negotiator Greg Rogers Regarding Negotiations with Sunset Development Company on Price and Terms Relating to a Proposal for Purchase of APN: 213-133-086 and for Transfer of City’s Interest in a Portion of APN: 213-120-010.  All Councilmembers were present. 

At 7:13 p.m., Mayor Clarkson reconvened the Council meeting with all Councilmembers present.  Mayor Clarkson reported that the Council took no action in the Closed Session.

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PLEDGE OF ALLEGIANCE

Parks and Community Services Commissioner Dominique Yancey led those present in the pledge of allegiance.   

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ANNOUNCEMENTS

The City Clerk stated that there were no changes or additions to the agenda.  There were no changes or corrections to the meetings listed on the agenda. 

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CONSENT CALENDAR

(#4.1) Register of Demands as Presented by the City Treasurer (Period ending July 31, 2013).

(#4.2) Minute Order No. 2013-024 – City Council Designation of Cm. O’Loane as a Voting Delegate Alternate to the League of California Cities 2013 Annual Conference.

(#4.3) Resolution No. 2013-081 – Rejecting the Bid from Higgins & Lovett Construction and Authorizing the Mayor to Execute an Agreement with World Priority for the Construction of the San Ramon Olympic Pool Gas Chlorine Conversion Project (CIP 5565) in an Amount Not to Exceed $214,500.

(#4.4) Resolution No. 2013-082 – Authorizing the Filing of a Grant Application for Funding Assigned to Metropolitan Transportation Commission and Committing Matching Funds and Stating the Assurance to Complete the San Ramon School Crossing Enhancement Project for $247,892 (CIP 5413).

(#4.5) Resolution No. 2013-083 – Authorizing the Mayor to Execute an Agreement  with Universal Building Services to Provide Parking Lot Street Sweeping Services in an Initial Annual Amount Not to Exceed $29,490 and to Enter Into Subsequent Amendments for a Cumulative Five-Year Agreement Total Not to Exceed $200,000.

(#4.6) Resolution No. 2013-084 – Accepting Certain Landscape Dedications and Landscape Improvements for Maintenance in Subdivision 8952 (Shapell Industries, Inc.).

(#4.7) Resolution No. 2013-085 – Upholding Planning Commission Resolution No. 06-13 and Adopting the Initial Study/Negative Declaration (IS 12-250-003), the Subsequent Addendum and Hereby Approving the Mixed Use Development Associated with Vesting Tentative Map 9323 (Major Subdivision 12-900-01); Development Plan 12-300-003; Architectural Review 12-200-038; Variance 13-320-001 for Wall Height; and Minor Use Permit 13-501-018 for 6 Live/Work and 42 Townhome Units Located at 125 and 130 Ryan Industrial Court (APN: 208-280-017 and 208-280-018).

Vice Mayor Hudson’s motion to adopt items 4.1 through 4.7 was seconded by Cm. Livingstone and passed 5-0. 

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SPECIAL PRESENTATIONS

(#5.1) Proclamation Designating September 22-28, 2013 as Falls Prevention Awareness Week.  Presented by Susan Chen, Senior Advisory Committee, to Chris Bybee, Advocate with Senior Helpers.

Senior Advisory Committee member Joan Ernst read the proclamation.  Chris Bybee was unable to attend the meeting.  Ms. Ernst presented an overview of the Committee’s goals.  She invited the community to attend the September 26, 2013 Open House which will showcase the Alcosta Senior and Community Center and the variety of programs and classes provided at the Center.  The Senior Foundation sponsors a pancake breakfast on the second Sunday of the month.  A lunch program for seniors is also available at a nominal cost.  Mayor Clarkson thanked Ms. Ernst for her service to the City.

(#5.2) Recognition of Maintenance Coordinator Thomas Cooney, Maintenance Technician II Andy Baptista, Maintenance Coordinator Brent Scroggs, and Maintenance Specialist Chris Southwick as Employees of the Month for September 2013.

Public Services Director Karen McNamara stated that, due to their early work schedules, the Public Services staff being recognized were unable to attend the meeting.  She recognized the staff for acting with integrity and providing excellent professional service to residents.  Examples of their actions included: returning a bag of money found at the Art and Wind Festival to the rightful owner; retrieving car keys which had dropped into a catch basin for a mother traveling with a child; and extinguishing a small fire at a school portable building.  The employees are doing good work and deserve the recognition.

(#5.3) Presentation by Contra Costa County District Attorney Mark Peterson.

Contra Costa County District Attorney Mark Peterson reported that the Mission Statement for his office is to “seek justice and enhance public safety for all our residents.”  This is accomplished by fairly, ethically, aggressively, and efficiently prosecuting those who violate the law and by working to prevent crime.  He reviewed the staffing and budget for the District Attorney’s office and described how they are dealing with the realignment impacts of AB 109.  His priority is to restore confidence in the District Attorney’s office by prosecution, prevention, and innovation.  He noted that his office has a great relationship with the San Ramon Police Department.  Cm. Perkins thanked Mr. Peterson for his presentation.  He stated that he would like to try again to pass a daytime truancy ordinance.  In response to Vice Mayor Hudson’s question, Mr. Peterson noted that the courts are funded by the state and that they are struggling and underfunded.  Cm. O’Loane asked about a Stanford University study of “lifers”.  Mr. Peterson stated that he is aware of a Stanford study to evaluate how counties are handling the realignment.  There is also discussion regarding whether prison terms for lifers should be reevaluated.  Mr. Peterson stated that jury trials are significant because jury trials typically result in tougher sentences versus plea bargaining. 

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PUBLIC COMMENT

Jim Blickenstaff, resident, stated the need to make the evolution for the Open Space Task Force (OSRF) from a single purpose Task Force to a long term Advisory Committee because open space is an ongoing issue.   He asked the Council for the status of this issue.  Mayor Clarkson stated that the OSTF will make its report at the next Council meeting.

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DEFERRED CONSENT ITEMS

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CITY COUNCIL APPOINTMENTS

(#8.1) Senior Advisory Committee Appointments.

Division Manager Esther Lucas provided the report.  There are four vacancies on the Senior Advisory Committee (two committee members and two alternates).  The City Clerk announced the Committee vacancies and notices were placed on the City Website and posted in City facilities.  Two applications were submitted.  The applicants were interviewed by a sub-committee of the Parks and Community Services Commission. The Commission approved the sub-committee’s recommendations at their August 14, 2013 meeting.  The Commission recommends that the City Council appoint applicants Verna Dow and Sharyn Rossi to serve on the Committee with terms to expire April 2014. 

Vice Mayor Hudson’s motion to appoint Verna Dow and Sharyn Rossi to serve on the Senior Advisory Committee with terms to expire April 2014 was seconded by Cm. Livingstone and passed 5-0.

(#8.2) Housing Advisory Committee Appointments.

Planning Division Manager Debbie Chamberlain provided the report.  The City Clerk listed the Housing Advisory Committee vacancy on the City’s web site and posted notices at various City locations.  Applications were received from: Patty Hoyt, Tanya Jones, Patience Ofodu, and Michael Sisario.  The Planning Commission conducted interviews on September 3, 2013.  The Planning Commission recommended the appointment of Tanya Jones to the Committee for a term to run through July 30, 2015.

Vice Mayor Hudson’s motion to appoint Tanya Jones to the Housing Advisory Commit-tee for a term through July 30, 2015 was seconded by Cm. Livingstone and passed 5-0.  Cm. Livingstone noted that all four applicants were very impressive.

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APPROVAL OF MINUTES

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UNFINISHED BUSINESS

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NEW BUSINESS

(#11.1) Safe Routes to School Annual Report.

The staff report was provided by PJ Dhoot, Transportation Specialist.  Ms. Dhoot provided an introduction and overview of goals and objectives of the Safe Routes to School Program (SRTS).  Traffic education safety includes the “3 E’s”: engineering, education, and enforcement.  Staff looked at nine San Ramon elementary school sites in 2012-13.  The SRTS process consists of observations, collaboration, and review by the Transportation Advisory Committee.  After the Council reviews and approves the Report, the information will be presented to school site administration and PTA members and staff will work with them to implement the improvements.  Recommendations for the 2013-14 school year include: a Park n Walk Campaign; Walking School Buses; the TRAFFIX Bus Program; the Crossing Guard Program; the Suggested Routes to School Program; and Traffic Safety Education.  She noted that the SRTS reaffirms the City’s commitment to traffic safety. 

Cm. Perkins asked for information on the recommended improvements for schools which had particular problems such as Golden View, Country Club, Hidden Hills and Coyote Creek.  Ms. Dhoot stated that staff evaluated the recommendations and determined that they helped school circulation.  At Hidden Hills and Bollinger Canyon, no left turns from the main road into the school driveway are allowed.  There was initial resistance to the one way circulation but it has been successful.  Ms. Dhoot noted that construction near Coyote Creek provides additional challenges.  Staff has an ongoing collaboration with the school’s principal and the My Beat, My School officer.  Cm. O’Loane suggested that future reports include school enrollment data.  He asked where the pick-up and drop-off zones are located for Coyote Creek.  Ms. Dhoot stated that the zones are located on the east side of Lilac Ridge Road with a marked crosswalk and crossing guard.  Cm. O’Loane asked if parking enforcement will be increased.  Ms. Dhoot stated that staff works with the My Beat, My School officer.  She stated that, although the R1-6 signs (in-crosswalk yield to pedestrian warning signs) located in the crosswalks are frequently used for target practice; they do draw attention to the crosswalks.  Staff is evaluating alternatives such as installing raised pavement markers or cement protectors.  Cm. O’Loane asked if staff is providing design input for the new Dougherty Valley school.  Ms. Dhoot stated that Engineering and Planning Department staff are working with the School District to provide input.  Cm. Livingstone questioned the cost of the crossing guard program.  Police Chief Holder stated that the City pays approximately $100,000 which is approximately 70% of the cost for the program.

Cm. Perkins’ motion to accept the Report and approve the recommendations was seconded by Cm. Livingstone and passed 5-0.

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CITY MANAGER COMMENTS

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PUBLIC COMMENT

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CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

Vice Mayor Hudson reported that the Bay Area Air Quality Management District has almost finalized plans to purchase the building in San Francisco.

Mayor Clarkson encouraged residents to attend the expanded Art in the Park event on October 5-6, 2013 in Central Park.  It will be a celebration of the arts and the ethnic diversity of the City and raise funds for art in local schools and cultural art programs.  Residents are invited to purchase tickets for the 2013-2014 San Ramon Performing Arts season.  Featured performers include: Rick Springfield, Upright Citizens Brigade, Under the Streetlamp, Air Supply, and the Robert Moses’ Kin.  The 2013 Run for Education (formerly the “Primo’s Run for Education”) will be held on October 13, 2013.  The 30th anniversary race offers a 5K Timed and 5K Fun Run/Walk and a Half Marathon. 

Cm. O’Loane asked when the last day for residents to register to vote.  The City Clerk responded that the last day is Monday, October 21, 2013.

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ADJOURNMENT

At 8:19 p.m., there being no further business, Mayor Clarkson adjourned the meeting.

Signed:
Bill Clarkson, Mayor
Patricia Edwards, City Clerk

Approved as presented at the September 24, 2013 City Council meeting 4-0-1-0; Livingstone absent.

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