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October 22, 2013

A regular meeting of the City Council of the City of San Ramon was held October 22, 2013 at 7:00 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Clarkson presiding. 
PRESENT:  Councilmembers Hudson, Livingstone, O’Loane, Perkins, and Mayor Clarkson.
STAFF PRESENT:  City Manager Greg Rogers, Interim City Attorney Bob Saxe, Police Chief Scott Holder, Recreation Coordinator Steve Cox, Finance Division Manager Candace Daniels, Division Manager Esther Lucas, Transportation Analyst Darlene Amaral, and City Clerk Patricia Edwards.

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Daniel Geraldi led those present in the pledge of allegiance.

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The City Clerk stated that there were no changes or additions to the agenda.  There were no changes to the City meetings listed on the agenda. 

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(#4.1) Register of Demands as Presented by the City Treasurer (Period ending September 30, 2013).

(#4.2) City of San Ramon Quarterly Investment Report (Period Ending September 30, 2013).

Cm. Livingstone’s motion to adopt items 4.1 and 4.2 was seconded by Cm. Perkins and passed 5-0. 

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(#5.1) Presentation of CNN’s “Hero of the Week” Video.  Introduction by Mike Conklin, Chairman and CEO of Sentinels of Freedom.

Carla Goulart, Chief Operating Officer, provided an update to the Sentinels of Freedom program which serves severely wounded veterans.  This is their tenth year of operation and 147 veterans have been served.  The program started in San Ramon by resident Mike Conklin.  Its mission is to provide life-changing opportunities for men and women of the U.S. Armed Forces who have suffered severe injuries.  She thanked the San Ramon community for its support.  She introduced Program participants: Jake Brown, Manny del Rio, and Ryan Sykes.  Mayor Clarkson expressed appreciation for Mr. Conklin’s and Ms. Goulart’s work.  Cm. Livingstone stated that Mr. Conklin is an outstanding human being and is very proud that he is from San Ramon.  Ms. Goulart noted that the will and determination of the veterans is unbelievable and inspiring.

(#5.2) Recognition of the City of San Ramon Summer 2013 Special Olympic Athletes for their Accomplishments at the Northern California Regional Golf Competition and Softball Competition.  Presentation by Recreation Coordinator Steve Cox.

Recreation Coordinator Steve Cox reported that the City participates in eight Special Olympic sports.  Golf started three years ago and softball started two years ago.  Mr. Cox noted that Special Olympics provides structure and opportunity for the athletes who want to participate.  The coaches are volunteers.  He introduced Frank Fanelli, the head softball coach.  Mr. Fanelli noted that there was an increase in participants this year.  He thanked the City for making the venue available and Parks staff for their assistance.  He also recognized Mr. Cox.  This year’s softball team won the gold medal.  Ten athletes participated in the tournament and 31 athletes participated in other softball competition.  Mr. Fanelli presented certificates of recognition to Travis Raefield, Ryan Cooke, Chris Mathis, Matt McClellan, and Miles Miller.  The other team members were unable to attend the Council meeting.  Mr. Fanelli also thanked Assistant Coach Tim Szumowski and Robert Caviglia.  Mr. Cox introduced Golf Coach Art Goldman.  Mr. Goldman noted that the team also won gold medals.  He thanked the San Ramon Golf Course for their generosity with clubs, balls, and practice time.  He explained the different skill levels available in Special Olympics Golf.  He presented certificates of recognition to Nicholas and Tim Chan and Miles Miller.  Ronnie Serrato could not attend the meeting.  Mayor Clarkson recognized the coaches and parents for their amazing work.

(#5.3) Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year Ended June 30, 2012.  Presentation by Finance Division Manager Candace Daniels.

Finance Division Manager Candace Daniels reported that San Ramon received a Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year ended June 30, 2012.  This award is the highest form of recognition from the Government Finance Officers Association for financial reporting.  To qualify, a City’s financial reporting must: meet all Government accounting standards; are easily readable; are efficiently organized; and provide full disclosure.  This is the eighth year that the City has received this award.  Mayor Clarkson complimented City Manager Greg Rogers and the Finance Department staff for their fiscal efficiency and transparency.  Vice Mayor Hudson stated that this is an impressive achievement.   

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(#8.1) Senior Advisory Committee Appointment.

Division Manager Esther Lucas provided the report.  There are two alternate vacancies on the Senior Advisory Committee (SAC).  The City Clerk announced the vacancies and notices were placed on the City Website and posted in City facilities.  One application was received.  The applicant was interviewed by a sub-committee of the Parks and Community Services Commission.  On October 9, 2013, the Commission approved the sub-committee’s recommendation.  The Commission recommended that the Council appoint Monzelle McFaddin to serve on the SAC with a term to expire April 2014. 

Cm. Perkins’ motion to appoint Monzelle McFaddin to serve on the Senior Advisory Committee as an alternate with a term to expire April 2014 was seconded by Cm. Livingstone and passed 5-0.

(#8.2) Transportation Demand Management Advisory Committee Appointment.

Transportation Analyst Darlene Amaral gave the staff report.  There are currently two regular and two alternate vacancies on the Committee.  An application was received from Cayce Terrill Wilson.  Cm. Perkins’ motion to appoint Cayce Terrill Wilson to the Transportation Demand Management Advisory Committee for a term expiring in January 2015 was seconded by Cm. O’Loane and passed 5-0.

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(#9.1) Minutes of the October 8, 2013 regular meeting.

Cm. Perkins’ motion to approve the October 8, 2013 regular City Council minutes was seconded by Cm. Livingstone and passed 5-0.

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City Manager Greg Rogers informed the Council that Police Chief Scott Holder is retiring on November 8, 2013.  Captain Joe Gorton will replace him as Interim Chief.  Mr. Rogers also announced the retirement of City Clerk Patricia Edwards at the end of the year.  Deputy City Clerk Renee Beck will serve as Interim City Clerk beginning in January.

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Cm. Perkins encouraged residents to attend the Rick Springfield concert on October 26, 2013 at the Dougherty Valley Performing Arts Center.

Mayor Clarkson informed residents that the “Mayor’s Report” can be viewed on the City web page or on Comcast Channel 27, Astound Channel 32, and AT&T U-Verse Channel 99.  He invited the public to attend a meeting on the Faria Project on October 26, 2013 in the San Ramon Community Center’s Fountain Room.  He reminded residents that a no-host Mayor’s Breakfast is held on the last Friday of the month at Clementine’s Restaurant.  He acknowledge that the Council has received updates on open space, the City Center, the Iron Horse Trail, and the budget.  He requested an update on City communications.  He requested that the City investigate a tax sharing agreement with Contra Costa County to include those areas in San Ramon which are serviced by the City but for which the City does not receive its share of property taxes.  The estimated loss to the City is $2 million.  He encouraged residents to participate in the Housing Element process.  He requested that the City focus on providing single story homes for aging residents.  The City needs to build housing which is reflective of the needs and desires of its residents.  Police Chief Scott Holder provided information on the Police Citizens’ Academy which begins on January 9, 2014.  The Academy is 13 weeks in length.  City Clerk Patricia Edwards provided information on San Ramon Government 101 which will begin at the end of February 2014 and lasts for 6 weeks. 

Cm. Perkins noted that it is important for the Council to have a standing Committee to interface with staff and the architects to provide input regarding what the Council views as key elements to be included in the new City Hall.  Mayor Clarkson asked if the Civic/City Center Oversight Committee, comprised of Cm. Perkins and himself, could continue its role as liaison.  Interim City Attorney Bob Saxe noted that this item was not on the Council agenda and the decision to appoint a Committee should be addressed at the next Council meeting or by the Policy Committee.  Cm. Perkins clarified that his request is to clarify the scope of the existing Committee which was appointed to look at the City Center project.  Vice Mayor Hudson recommended that the item be brought to the Policy Committee.  Cm. Perkins expressed concern that a delay would exclude input in the building’s design process.  Mr. Saxe questioned the scope of the existing Committee and recommended that the issue be addressed at the next Council meeting.

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(#15.1) Pursuant to Government Code §54957 to perform the Annual Evaluation of the City Attorney.

(#15.2) Pursuant to Government Code §54957 to perform the Annual Evaluation of the City Manager.

At 7:51 p.m., the Council convened to Closed Session: (1) Pursuant to Government Code §54957 to perform the Annual Evaluation of the City Attorney; and (2) Pursuant to Government Code §54957 to perform the Annual Evaluation of the City Manager.  All Councilmembers were present. 

At 8:48 p.m., Mayor Clarkson reconvened the Council meeting.  All Councilmembers were present.  Mayor Clarkson reported that the Council completed the evaluation of the City Attorney and the City Manager and gave direction to create an Addendum to add to the City Manager’s contract; 5-0.

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At 8:49 p.m., there being no further business, Mayor Clarkson adjourned the meeting.

Bill Clarkson, Mayor
Patricia Edwards, City Clerk

Approved as presented at the November 12, 2013 City Council meeting 6-0-0-0.

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