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MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING
March 11, 2014

A regular meeting of the City Council of the City of San Ramon was held March 11, 2014 at 6:30 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Clarkson presiding. 
PRESENT:  Councilmembers Hudson, O’Loane, Perkins, Sachs, and Mayor Clarkson.
STAFF PRESENT:  City Manager Greg Rogers, Interim City Attorney Bob Saxe, Police Chief Joe Gorton, Director of Planning and Community Development Director Phil Wong, and Interim City Clerk Renee Beck.

* * * *

CALL TO ORDER/ROLL CALL/CLOSED SESSION

(#1.1)   Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Maria Fierner, Steve Harman, Bob Saxe, and Eva Phelps Concerning Negotiations with SEIU Local 1021.

(#1.2)   Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Steve Harman, Karen McNamara, Eva Phelps, and Bob Saxe concerning Negotiations with the San Ramon Police Officers Association.

Mayor Clarkson reconvened the regular City Council meeting at 7:18 p.m.  All Councilmembers were present.  Mayor Clarkson stated no action was taken on Closed Session items #1.1 and #1.2.

PLEDGE OF ALLEGIANCE

Resident and Founder/President of the National Coalition Against Prescription Drug Abuse, April Rovero, led the Pledge of Allegiance.

* * * *

ANNOUNCEMENTS

(#3.1) The Interim City Clerk stated that there are no changes to the agenda items.

(#3.2) The Interim City Clerk noted there are no changes to the listed meetings.

* * * *

CONSENT CALENDAR

(#4.1) Ordinance 448 – Adoption of Ordinance Levying Special Taxes Within City of San Ramon Community Facilities District No. 2014-1 (Acre Project).

(#4.2) Minute Order No. 2014-007 – Authorizing the City Council to Amend the Economic Development Advisory Committee Bylaws to Add Two Alternate Members.

(#4.3) Resolution No. 2014-030– Establishing a Policy Regarding Action Minutes for the City Council and its Appointed Boards, Committees, and Commissions and Establishing a Retention Schedule for Electronic Recordings.

(#4.4) Resolution No. 2014-031 – Authorizing the Mayor to Execute an Agreement with ATI Architects & Engineers for On-Call Architectural Consulting Services in an Amount Not To Exceed $200,000 and Adding ATI Architects & Engineers to the List of On-Call Consultants as the Sole Source Provider for Architectural Consulting Services.

(#4.5) Resolution No. 2014-032 - Authorizing the Mayor to Execute an Agreement with Aegis ITS for Street Light and Traffic Signal Maintenance in a Total Cumulative Amount Not To Exceed $250,000 through Fiscal Year 2015-16.

(#4.6) Resolution No. 2014-033 – Authorizing the Mayor to Execute an Agreement with SHI International for the Purchase of Microsoft Software Licensing, Software Products and Computer Hardware for Fiscal Year 2013-2014 through Fiscal Year 2015-2016 in an Amount Not to Exceed $232,000. 

(#4.7) Resolution No. 2014-034 – Authorizing the Mayor to Execute an Agreement with Clare Computer Solutions for the Purchase of Software Licensing, Network Support and Computer Hardware for Fiscal Year 2013-2014 through Fiscal Year 2015-2016 in an Amount Not to Exceed $246,000.

(#4.8) Resolution No 2014-035 - Authorizing the City Manager to Sign Cooperative Agreement No. 28SW.001 Between San Ramon and the Contra Costa Transportation Authority for Allocation of Measure J Sub-Regional Funds in the Amount of $153, 208.

(#4.9) Resolution No. 2014-036 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Regional Government Services Authority for Interim Employee Services Consulting in a Total Amount Not to Exceed $150,000.

(#4.10) Resolution No. 2014-037 –Electing to be Subject to Public Employees’ Medical and Hospital Care Act and Fixing the Employer’s Contribution at an Amount Equal to or Greater than Prescribed by Government Code Section 22892(b) for Elected Officials.

Cm. Perkins requested item #4.3 be deferred for discussion. 

Cm. Perkins’ motion to approve items #4.1 through #4.2 and #4.4 through #4.10 was seconded by Cm. Hudson and approved 5-0-0-0.

SPECIAL PRESENTATIONS

(#5.1) Proclamation Declaring March 2014 as Prescription Drug Abuse Awareness Month.  Presented by Mayor Clarkson to April Rovero, Founder/President of the National Coalition Against Prescription Drug Abuse.

April Rovero thanked the City Council for bringing awareness to prescription drug abuse by this proclamation. 

Dominique Yancey representing the Contra Costa County District Attorney’s office supports the work of April Rovero and the Coalition.

(#5.2) Presentation by East Bay Broadband Consortium by Linda Best, East Bay Broadband Steering Committee Member, representing the Contra Costa Economic Partnership, a partner in the Consortium.

Linda Best provided the presentation and indicated that many upgrades to Broadband service in this area need to be made. 

(#5.3) Presentation of Residential Care Facility Evacuation Training Grant Award and Video by Program Manager Raymond Riordan.

Ray Riordan provided the report and showed a portion of the locally produced training film which was made possible through grants.

PUBLIC COMMENT

DEFERRED CONSENT ITEMS

(#4.3) Resolution No. 2014-030– Establishing a Policy Regarding Action Minutes for the City Council and its Appointed Boards, Committees, and Commissions and Establishing a Retention Schedule for Electronic Recordings.

Cm. Perkins had concerns with the quality of the audio and the ability to find specific agenda items in the audio.  It was determined that the agenda minutes could be indexed to find the location of particular items on the audio recording.  Cm. Hudson’s motion to approve item 4.3 was seconded by Harry Sachs and approved 5-0-0-0.

CITY COUNCIL APPOINTMENTS

APPROVAL OF MINUTES

(#9.1) Minutes of the February 25, 2014 regular City Council meeting.

Cm. Sachs’ motion to approve the February 25, 2014 minutes was seconded by Cm. Perkins and approved 4-0-0-1 (Perkins abstain).

UNFINISHED BUSINESS

NEW BUSINESS

Mayor Clarkson requested a break at 8:35 P.M.  The meeting resumed at 8:42 P.M.

* * * *

NEW BUSINESS

(#11.1) Minute Order No. 2014-008 – San Ramon City Hall – Accept Presentation of Design Plans for the Construction of a New City Hall on Property Located within Central Park.  Introduction by Planning Director Phil Wong.  Presentation by Sunset Development Company.

Cm. Hudson’s motion to approve item #11.1 was seconded by Cm. Perkins and approved 5-0-0-0.

CITY MANAGER COMMENTS

PUBLIC COMMENT

CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

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CLOSED SESSION

(#15.1) Pursuant to Government Code §54956.9(a) to meet with City Attorney regarding Sanorris Investments, LLC. v. City of San Ramon (Superior Court No. C-13-01635).

At 10:12 p.m., the Council convened to Closed Session Pursuant to Government Code §54956.9(a) to meet with City Attorney regarding Sanorris Investments, LLC. v. City of San Ramon (Superior Court No. C-13-01635). 

(#15.2) At10:16 p.m., Mayor Clarkson reconvened the Council meeting.  Mayor Clarkson reported that the Council authorized the Mayor to sign a Settlement Agreement for item #15.1; 5-0-0-0.

ADJOURNMENT

At 10:17 p.m., there being no further business, Mayor Clarkson adjourned the meeting.

Signed:
Bill Clarkson, Mayor
Renee Beck, City Clerk

Approved as presented at the March 25, 2014 City Council meeting 4-0-1-0; O'Loane absent.

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