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April 22, 2014

A regular meeting of the City Council of the City of San Ramon was held April 22, 2014 at 6:00 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Clarkson presiding. 
PRESENT:  Councilmembers Hudson, O’Loane, Perkins, Sachs, and Mayor Clarkson.
STAFF PRESENT:  City Manager Greg Rogers, Interim City Attorney Bob Saxe, Police Chief Joe Gorton, Administrative Services Director Eva Phelps, Planning and Community Services Director Phil Wong, Engineering Director Maria Fierner, Division Manager Robin Bartlett, City Engineer Brian Bornstein, Division Manager Esther Lucas, Senior Planner Lauren Barr, Associate Planner Cindy Yee, Chief Building Official Vance Phillips, and City Clerk Renee Beck.

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(#1.1)  Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Maria Fierner, Steve Harman, Bob Saxe, and Eva Phelps Concerning Negotiations with SEIU Local 1021.

(#1.2)  Pursuant to Government Code §54957.6 to meet with the City Council’s Labor Negotiators: Steve Harman, Karen McNamara, Eva Phelps, and Bob Saxe Concerning Negotiations with the San Ramon Police Officers Association.

The City Council adjourned the meeting to Closed Session at 6:02 p.m. and reconvened at 7:01 p.m.

(1.3)   Report on Closed Session.      No action was taken.


San Ramon Police Officer Phil Gonzales led the Pledge of Allegiance.

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(#3.1) The City Clerk stated that there are no changes to the agenda items.

(#3.2) The City Clerk stated that the Policy Committee and the Housing Advisory Committee meetings listed have been cancelled.  There were no other changes to the listed meetings.

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(#4.1)   Register of Demands as Presented by the City Treasurer (Period ending March 31, 2014.)

(#4.2)   City of San Ramon Quarterly Investment Report (Period Ending March 31, 2014).

(#4.3)   Minute Order No. 2014-010 – Authorizing Cm. Hudson to attend the Air & Waste Management Association’s Conference and Exhibition in Long Beach, California June 24-27, 2014 at the Air District’s Expense.

(#4.4)  Resolution No. 2014-044 – Authorizing the Mayor to Execute an Agreement with MCK Services Inc. for the Construction of the San Ramon Valley Boulevard Pavement Rehabilitation Project (CIP 5539), in an Amount Not to Exceed $1,506,750.

(#4.5)  Resolution 2014-045 - Authorizing the Mayor to Execute an Amendment to the Agreement with H&N Enterprises, Inc. for Weed Abatement Services, Extending the Terms and Conditions for an Additional Year in an Annual Agreement Amount Not to Exceed $150,000.

(#4.6)  Deferred for a report.

Cm. Perkins’ motion to approve items #4.1through #4.5 was seconded by Cm. Hudson and approved 5-0-0-0.


(#5.1  Recognition of Police Citizen’s Academy Graduates.  Presentation by Chief Gorton.

Chief Gorton introduced Corporal Tami Williams, Officer Phil Gonzales, and Mark Gunning as the instructors and facilitators of this class.  Cpl. Williams introduced the class members. 

(#5.2)  Employee Special Recognition: Melissa Rojas, Maureen Klausner, Janice Keller. Introduction by Administrative Services Director Eva Phelps.  Presentation by Mayor Clarkson

Mayor Clarkson presented Ms. Rojas and Ms. Keller with a certificate and a star award.  He thanked them for their service to the City.  Ms. Klausner was unable to attend.


Resident Eric Snow requested help from the City Council with high rent increase being instituted at Falcon Bridge since Shapell bought the property.


(#4.6)  Minute Order No. 2014-011 - Accepting the Work by Siemens ITS for Phase 2 of the LED Street Light Conversion Services Project (CIP No. 5499) as Complete and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office.

Resolution No. 2014-046 – Authorizing the Mayor to Sign Exhibit E to the Bank of America Equipment Lease and Purchase Agreement, Titled “Form of Acceptance Certificate,” Accepting the Equipment Installation as Complete.

Resolution No. 2014-047 – Authorizing a Transfer, Equivalent to the PG&E Rebate Amount (Estimated to be $353,183), from the Citywide Lighting Fund to the General Fund in Order to Return the Capital Contribution Advance Back to the Source, and Transfer the Remaining CIP Balance Back to the Citywide Lighting Fund.

Cm. Perkins’ motion to approve Minute Order No. 2014-011, Resolution No. 2014-046, and Resolution No. 2014-047 was seconded by Cm. Sachs and approved 5-0-0-0.


(#8.1) Teen Council Appointments.

Division Manager Esther Lucas gave the report.

Cm. Perkins’ motion to appoint the Teen Council members as presented was seconded by Cm. Hudson and approved 5-0-0-0.


(#9.1) Minutes of the April 8, 2014 regular City Council meeting.

Cm. Hudson’s motion to approve the April 8, 2014 minutes was seconded by Cm. Perkins and approved 5-0-0-0.


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(#11.1)  PG&E Pipeline Pathways Program and Proposed Removal of Trees and Brush in Proximity to their Transmission Pipelines in San Ramon. 

City Engineer Brian Bornstein provided the report.  Kirk Johnson, Vice President of Gas Operations Construction gave the presentation.

Received Report.

Mayor Clarkson asked for a short break at 9:00 p.m.  The meeting reconvened at 9:10 p.m.

(#11.2) Resolution No. 2014-048 – Authorizing the Appropriation of $55,000 from the City Beautification Fund to the Iron Horse Trail Landscaping Project (CIP 5514) for Environmental Mitigation Requirements and Contingency Costs.

Staff Report by Engineering Division Manager Robin Bartlett.

Cm. Perkins’ motion to approve resolution No. 2014-048 was seconded by Cm. Hudson and approved 5-0-0-0.

(#11.3)  Minute Order No. 2014-012 – Accepting the Annual Report - 2014 General Plan 2030 Implementation Work Plan and Schedule. 

Associate Planner Cindy Yee provided the report.

Cm. Hudson’s motion to approve Minute Order No. 2014-012 was seconded by Cm. Perkins and approved 5-0-0-0.

(#11.4)  Minute Order No. 2014-013 – Accepting the 2014 Climate Action Plan Annual Report for the 2013 Reporting Period.

Staff Report by Senior Planner, Lauren Barr, provided the report.

Cm. Hudson’s motion to approve Minute Order No. 2014-012 was seconded by Vice Mayor O’Loane and approved 5-0-0-0.

(#11.5)  Public Hearing:  Introduction of Ordinance (next in line) – Repealing and Replacing Title B, Division B6, Chapter VI Nuisances – Property Maintenance of the City of San Ramon Municipal Code. 

Chief Building Official, Vance Phillips, provided the report.

The ordinance was introduced and the reading waived.  Mayor Clarkson opened the public hearing.  There were no speakers.  Mayor Clarkson closed the public hearing. 

Cm. Hudson’s motion to set May 13, 2014 for adoption of this ordinance was seconded by Cm. Perkins and approved 5-0-0-0.


(#12.1)  Update:  City Hall Construction Project.

City Manager Greg Rogers provided the update.  The City Hall project is in the review process and is scheduled to go before the Architectural Review Board, pending their decision it will move to the Planning Commission on May 20, 2014.  Sunset Development is working on the cost estimates for the project. 


The City Clerk read into the record a Public Comment card from Resident Zayd Jahangiri.  He asked that a response be sent to his email address.  His question was whether there are any plans to build a new hospital to support the homes in Windemere.  Mayor Clarkson requested that the City Clerk provide a response.


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At 10:16 p.m., there being no further business, Mayor Clarkson adjourned the meeting.

Bill Clarkson, Mayor
Renee Beck, City Clerk

Approved as presented at the May 13, 2014 City Council meeting 5-0-0-0.

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