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MINUTES OF THE
CITY OF SAN RAMON COUNCIL MEETING
July 22, 2014

A regular meeting of the City Council of the City of San Ramon was held July 22, 2014 at 7:02 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Clarkson presiding. 
PRESENT:  Councilmembers Hudson, O’Loane, Perkins, and Mayor Clarkson.
ABSENT:  Councilmember Sachs
STAFF PRESENT:  City Manager Greg Rogers, Interim City Attorney Bob Saxe, Police Chief Joe Gorton, Planning/Community Development Director Phil Wong, Planning Division Manager Debbie Chamberlain, IT Senior Analyst Rose Co, Deputy City Attorney Alicia Poon, Engineering Senior Analyst Steven Spedowfski, Administrative Assistant Karen McHenry-Smith, Public Services Division Manager Jeff Gault, Traffic Specialist P.J. Dhoot, Chief Building Official Vance Phillips, and City Clerk Renee Beck.

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CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

Sunset Development Co. Senior Vice President Chris Truebridge led the pledge.

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ANNOUNCEMENTS

(#3.1) The City Clerk stated that there are no changes to the agenda.

(#3.2) The City Clerk stated that the date for the Planning Commission meeting is August 5, 2014, a Special City Council Meeting has been scheduled for August 4, 2014 to discuss the Faria Project, and the Finance Committee meeting scheduled for August 11, 2014 has been cancelled. There were no other changes to the listed meetings.

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CONSENT CALENDAR

(#4.1)   Register of Demands as Presented by the City Treasurer (Period ending June 30, 2014.)

(#4.2)   City of San Ramon Quarterly Investment Report (Period Ending June 30, 2014.)

(#4.3)   Minute Order No. 2014-020 – Approving Retail Survey for Distribution/Availability to City Residents.

(#4.4)   Minute Order No. 2014-021 – Authorizing Councilmember Hudson to Attend the American Public Transportation Association’s 2014 Legislative Conference in Houston, TX on October 12-15, 2014 Sponsored by the Central Contra Costa Transit Authority.

(#4.5)   Ordinance 453 – Adopting and Repealing and Replacing Chapter IX California Fire Code of Title C, Division C1 of the City of San Ramon Municipal Code and Ratifying the Amendments Adopted by the San Ramon Valley Fire Protection District Ordinance 29.

(#4.6)   Resolution No. 2014-072 – Authorizing the Mayor to Execute Program Supplement Agreement No. N013 to Administering Agency-State Agreement No. 04-5437R with the State of California for Construction and Construction Engineering for the Citywide School Crossing Enhancement Project Federal Aid Project No. CML-5437(028), as Part of the Pedestrian Enhancement Devices Project (CIP 5413).

(#4.7)   Resolution No. 2014-073 - Authorizing the Mayor to Execute the Second Amendment to the Agreement between the City of San Ramon and the San Ramon Valley Fire Protection District for the Transfer of a Portion of the San Ramon Valley Fire Protection District’s Property Tax Allocation to the City of San Ramon.

(#4.8)   Resolution No. 2014-074 – Authorizing the Mayor to execute an Agreement with First Carbon Solutions-Michael Brandman (FCS) for Technical Planning Services and Review Associated with the Development Plan Amendment and Design Revisions to the City Center Project Plaza District in an Amount Not to Exceed $32,000.

Cm. Perkins’ motion to approve items #4.1 through #4.8 was seconded by Vice Mayor O’Loane and approved 4-0-1-0; Sachs absent.

SPECIAL PRESENTATIONS

(#5.1)  Introduction of the new County Librarian Jessica Hudson by Interim Parks and Community Services Director Karen McNamara.

Interim Parks and Community Services Director Karen McNamara welcomed Ms. Hudson to the Library Systems.  Ms. Hudson stated that she welcomes any questions or suggestions in regard to the libraries.

PUBLIC COMMENT

Resident Jim Blickenstaff requested that the Special City Council meeting scheduled for August 4, 2014 be moved to a room with larger capacity.  He also stated that the City Council’s decision on Faria was not dependent on the approval of any other governmental agency.

Resident Robert Klingner representing the Coalition of Northwest Neighborhoods requested his written statement be read into the record.  He believes that conflict exists between the Northwest Specific Plan and the General Plan 2030 with regard to the type of park designation in the Faria Preserve Development.

DEFERRED CONSENT ITEMS

CITY COUNCIL APPOINTMENTS

(#8.1)   Poet Laureate Appointment.

Cm. Perkins’ motion to appoint Kathleen Moore for a term expiring in June 2016 was seconded by Cm. Hudson and approved 4-0-1-0; Sachs absent.

(#8.2)   Senior Citizen Advisory Committee Appointment.

Cm. Hudson’s motion to appoint Nido Paras as Alternate #1 for a term expiring in April 2016 was seconded by Vice Mayor O’Loane and approved 4-0-1-0; Sachs absent.

(#8.3)   Arts Advisory Committee Appointment.

Cm. Perkins’ motion to appoint Yinghua Wang to a term expiring in April 2016 and Fortuna Ford as Alternate #1 for term expiring in April 2015 was seconded by Cm. Hudson and approved 4-0-1-0; Sachs absent.

(#8.4)   Central Contra Costa Transit Authority Appointment.

Cm. Perkins’ motion to appoint Randy Pedersoli to a term expiring in July 2016 was seconded by Cm. Hudson and approved 4-0-1-0; Sachs absent.

APPROVAL OF MINUTES

(#9.1) Minutes of the July 8, 2014 regular City Council meeting.

Cm. Perkins’ motion to approve the July 22, 2014 minutes as presented was seconded by Cm. Hudson and approved 4-0-1-0; Sachs absent.

UNFINISHED BUSINESS

(#10.1)  Public Hearing: Resolution 2014-075 – Confirming Building and Safety Services’ Statement of Expenses for Unpaid Abatement Costs, Fees and Fines, and Directing the City Clerk to Forward a Certified Copy of this Resolution to the Auditor-Controller of Contra Costa County.

Chief Building Official Vance Phillips provided the report.

Mayor Clarkson opened the Public Hearing. 

Resident Fernando Ortiz requested a reduction in the abatement costs on his property and a payment plan.

Mayor Clarkson closed the Public Hearing.

The City Council agreed to let the Chief Building Official negotiate with the residents on the Abatement list.  Cm. Hudson’s motion to approve Resolution No. 2015-075 was seconded by Vice Mayor O’Loane and approved 4-0-1-0; Sachs absent.

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NEW BUSINESS

11.1     Informational Report: San Ramon’s Social Media Team Update.

Representative of the Social Media Team including IT Senior Analyst Rose Co, Administrative Assistant Karen McHenry-Smith, Deputy City Attorney Alicia Poon, and Engineering Senior Analyst Steven Spedowfski provided the update to the City Council on San Ramon’s efforts to provide information and solicit feedback via various Social Media.

Cm. Hudson requested that Item #11.2 taken out of order and heard last on the Agenda.  Cm. Hudson’s motion to move item #11.2 to be heard after Item #11.4 was seconded by Cm. Perkins and approved 4-0-1-0; Sachs absent.

11.3     Public Hearing: Introduction of Ordinance (Next in Line) - Development Agreement DA 14-850-002 – Eighth Amendment to the Bishop Ranch Annexation and Development Agreement By and Between Sunset Building Company, LLC and the City of San Ramon by Sunset Development Company, Granada Sales, Inc., SDC 7, Annabel Investment Company, Sunset Land Company, LLC, and Alexander Properties Company Relative to the Development known as Bishop Ranch. 

11.4     Public Hearing: Introduction of Ordinance (Next in Line) - Development Agreement Amendment (DA 14-850-001) – Sixth Amendment to that portion of the Chevron Park Annexation and Development Agreement By and Between Sunset Building Company, LLC and the City of San Ramon Assigned to and Assumed by Sunset Building Company, LLC Relative to the City Center Project. 

Planning Division Manager Debbie Chamberlain asked that items #11.3 and #11.4 be considered simultaneously.

Cm. Hudson’s motion to introduce the ordinance and waive the reading on Item #11.3 was seconded by Cm. Perkins and approved 4-0-1-0; Sachs absent.

Cm. Hudson’s motion to introduce the ordinance and waive the reading on Item #11.4 was seconded by Cm. Perkins and approved 4-0-1-0; Sachs absent.

Mayor Clarkson Opening the Public Hearings on items #11.3 and #11.4.  There were no requests to speak.  Mayor Clarkson closed the Public Hearings.

Cm. Hudson’s motion to set August 12, 2014 for adoption on Item #11.3 was seconded by Cm. Perkins and approved 4-0-1-0; Sachs absent.

Cm. Hudson’s motion to set August 12, 2014 for adoption on Item #11.4 was seconded by Cm. Perkins and approved 4-0-1-0; Sachs absent.

11.2     Update on Water Use and Drought Water Management Strategies. 

Division Manager Jeff Gault provided the report.  The Council was provided an update on the City’s efforts to reduce water consumption and increase the use of drought tolerant alternatives, as well as keep water costs under control.

The City Council requested more aggressive options and asked for feedback.

CITY MANAGER COMMENTS

(#12.1) Update on City Hall.

Director of Planning Services Phil Wong provided the report.  Mr. Wong indicated that the construction contract has been signed and that construction may begin in mid-August.  A ground breaking ceremony will be held in early September.

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PUBLIC COMMENT

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CITY COUNCILMEMBERS’ AND MAYOR’S COMMENTS

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ADJOURNMENT

At 8:59 p.m., there being no further business, Mayor Clarkson adjourned the meeting.

Signed:
Bill Clarkson, Mayor
Renee Beck, City Clerk

Approved as presented August 12, 2014 at the City Council meeting 4-0-0-1; Sachs abstain.

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